Bid Invitation Approval Workflow

Hi All,
We are having issues implementing SRM standard bid invitation workflow approval becos of the absence of a web transaction acknowledged by SAP.
Our implementation requires this functionality, could anyone assist us with a work around, or an alternative solution that can be adopted or customized by us.
Thanks
SRM Team Brazil

Hi Daniel,
As standard, as of SRM40, there is no approval workflow while creating Bid Invitation. Because of this We gave up on this. You can definitely custom on your own. Our need was similar SC BADI workflow. SRM50 has.
We did implement worklfows for "Approval of Submitted Bids"
Can you try with same web transaction assigned to task for "Approval of Submitted Bids" i.e., BBP_QUOT_EXTWF to this TS79007918 and try. Web Transaction is nothing but a Web service attached backend transaction, right. Your case web transaction BBP_QUOT_EXTWF is pointing to Source BBP_BID_INV, Try your luck having done so much and let me know.
Thanks,
Jay

Similar Messages

Bid Invitation Workflow

Hi All,
We are using SRM 4.0 EBP 5.0. and we are implementing a standalone solution with a requirement for a one-step bid invitation approval workflow.
I saw there is the Workflow Template WS79000006 for the object type BUS2200 with the event TOBEACCEPTED.
I need to know how to trigger this event from the transaction BBP_BID_INV.
Thank a lot
Luca

Luca
Here are the workflows for Bid invitations for SRM4.0
WS14500026 Without approval,
WS14500027 One-step approval
WS14500028 n-step approval
Hope they will be helpful to you.
Reward points if helpful.
Regards
Jagadish

Bid approval workflow - adding approvers

Hi experts -
We are implementing the n-level bid award approval workflow (WS14500044). We would like the approvers to be able to add approvers/users once the workflow has started.
We can see that you can add approvers before the bid is awarded (ie: the workflow is triggered) - but it does not appear to be possible once the workflow is underway. I have examined the workflow, and it does not appear to have an anchor step to bring in an ad-hoc approval - but I wanted to confirm, as it didn't make sense to me that you would be able to add an approver BEFOREHAND in that case!
Would someone who has used this workflow please confirm if it is possible to add an approver ad-hoc (a new approver added by an existing approver) once the workflow (WS14500044) has triggered!
Thanks so much!
Abby

hi,
it is correct that you should not be able to add an aprpover when the workflow has started.

No approval workflow found error while processing the Bid Invitation

We are working on SRM 5.0 (SP level6). We are able to create the bid invitations successfully from the sourcing cockpit. However while saving the changes in the bid invitations, system shows the error "No approval workflow found". When checked in SWB_PROCUREMENT , no workflow exists for object" BUS2200, Bid Invitation EC"in the standard SRM.
Kindly confirm what is missing...
NNK

Hi Nitin,
Use T-code OOCU - Task custamising overview. Then SRM-EBP --> SRM-EBP-WFL then active event linking.
Please activate WS145000026 for automatic approval of bid. or WS145000027 for one step approval of bid invitation.
This will help to solve your problem. IF not please reply me the error.
Regards
Apparao.

BID approval workflow -single approver

Hello Masa,
This is in continuation with my earlier post on other thread """"""
Hello Masa,
Sorry to hijack this thread but since my problem is of same nature (and may be simpler) Hence I thought I would make use of the same.
I am activating Bid Invitation and Bid submission on our landscape.
SRM 4.0SP08 EBP 5.0 WAS6.40 R/34.7
In SRM org structure:
- I have maintained a pur org for vendors.
- assigned a manager to it.
- assigned vendors/biiders to it with contact persons.
(I have created these bidders via Manage External
business partner from STRAT PURCHASER web page).
- given the correct roles to strat purchaser & bidders.
- activated workflows WS79000002 and WS79000010 with
currency (the config guide says WS79000002 is
mandatory eventhough there is no approval)
Now Everything works fine i.e.:
- Strat purchaser creates Bid Invitation.
- Bidders can view this Bid Invitan and Submit their
bids against it.
- Strat purchaser can see the submitted bids and
accept and reject the bids.
The problem is:
when acceptd bid does not show the approver ( which is assigned as a manager in Pur org for vendors)
So I can not approve the bid and go ahead.
I even tried assigning the user (manager) to task TS79007914 without any sucess.
Can you please tell me which workflow , task or assignment I am missing??
as I said with the settings you said the approver manager is appearing in the Bid approval window.
But when the approver 'manager' logs in , he is not able to see the work item.
not able to understand why?
BR
Dinesh

Hello Masa and all,
Thanks a lot for your input
and apology for delayed reply.
As described earlier the concerned task TS 79007914 is a general task and in OOCU I have not assigned any role or user to it.
(is this what you meant to say?)
The user MANAGER who is boss of my strategic purchaser should be the selected agent for this Bid approval.
I have made this user as dept head in the dept of my strat purchaser ( in org structure).
Am I missing somthing in define start conditions for workflow? (SWB_PROCUREMENT)
I have only activated WS79000002 and specified currency (no other settings for that WF). Am I need to do some correction?
I checked in
SWI2_FREQ - no message
BBP_PD - no alert found.
Can you send me screen shots for workflow settings for Bid Invitation?
Also our client wants that in the strat purchaser's dept there will be say 10 managers and any strat purchaser will have rights to select approver and reviewer link SC creation . How to achieve this ?
Your inputs will be very valuable.
BR
Dinesh

Bid Invitation always in approval - BUS2200

Hello,
When publishing a Bid Invitation, always the document is falling in approval.
I am using SRM 5.0 with package 15.
In the transaction OOCU WS WS 14500026 (Automat. Approval of Bid Invitation) it is active.
To verify print enclosed: [PRINT|http://www.pedrosrm.hpg.com.br/ws14500026.jpg]
Rgs,
Pedro

Hello guys,
Thank you for the attention of all.
After all of the verifications, when trying to create a Bid Invitation it is happening me the following message:
In the approval workflow found. Inform system administrator
Same tends activated WS14500026.
To verify enclosed in the prints in the document word: [Print Document |http://www.pedrosrm.hpg.com.br/checkwf.jpg]
Some suggestion?
Tks,
Pedro

Approval WF for Bid Invitations

Hi,
Is it possible to setup approvals for publishing Bid Invitations? We only see one WF (79000006 - One-Step Approval of Bid Invitation). We tried and it did not trigger a approval step. Appreciate any suggestions on how to setup approvals for Bid Invitations.
We are using SRM 4 with Classic Scenario.
Regards,
Ashwani

have you activated the workflow?
(indicated by green button.)
in the beginning try using simple start condition
e.g.
&_EVT_CREATION_DATE& >= 01.01.2008
also remove any currency if it is there in SWB_COND for sub WF
BR
Dinesh

Bid invitation publishing with out workflow

Hi srm guru's,
I cannot publish the Bid invitation. System showing error message as no workflow.
I want to publish BI with out any workflow.
Is any configurations required for a bid invitation publishing with out workflow.
regards
sai

Hi Sai
     o   BUS2200 (Bid invitation)
         -   WS14500026 (Automatic approval)
         -   WS14500027 (One-step approval)
         -   WS14000091 (Alert workflow)
         -   WS14500028 (n-step approval)
Did you activated any one of the workflows?
SAP Business Workflow ->
perform task specific customizing
regards
Muthu

Bid Invitation - Change Approver Button

Hi,
Is it possible to change the approver in the bid invitation? or does it have something to do with authorization? because currently I can't see the change button, while I can see it in the shopping cart transaction.
Thanks

Please ignore my question, I just found sap note 976555 that will solve my problem. thanks

Create bid invit. from template in two different ways has different consequ

Hi everybody
"Create bid invit. from template in two different ways has different consequuences"
When I create a bid invitation from a previous template, from the template search results (Icon_create SAPLBBP_BID_INV 1010) my bid is published but then stay in the model search and the status is wating for approval. But no workflow started in BBP_PD.
If I use the same template for creating a new bid from the detail using the create bid invitation button, the bid invitation is created correctly.
I have configured the two events for the BUS2200 object and both of them have an initial condition.
It seems that the two actions trigger different events or something like that
Does anybody why it is occurring this and how I could link the workflow without approval for this case.
Thanks

Hi
What SRM version are you using ?
Please see these SAP OSS notes / links, which might help ->
Note 976752 - Bidding Worklfows are not triggered correctly
Note 941417 - Creating a bid invitation from template in the background
Note 971752 - Incorrect approval preview in bid approval
Note 741372 - Separating template search from bid invitation search
Note 764028 - New bid invitation items not visible in bid
Note 996907 No approval preview for bid after note 976752
Note 765771 Workflow error when creating a purchase order from bid
Note 790930 No warning message in case of jump from bid
Regards
- Atul

Process Bid Invitation status problem

Hi Experts,
I am working on SRM Standalone.
I have a problem in bid invitation.
In Process Bid Invitation
1.I have accepted the bid by using 'Check Bid' option.
2.While i was checking the 'Bid status' it is showing as 'Awaiting approval' even though bid was accepted.
Kindly suggest me why exactly this is happing.
Regards,
Chandu.

Hi Chandu,
I feel that you must be using SRM 5.0 system.
Please use SAP Note 962488 and follow the function module they have provided to correct this issue.
This problem is occuring due to workflow definition.
To check this problem go to transaction PFTC
Task Type WS Workflow template
Task 79000003
go inside transaction,click on workflow builder and you will get status message as Workflow definition is not in version 0000.
You may require some basis or abap person help to fix this.
Regards.Nishant

WS14500028 BADI WF for Bid Invitation: No workitem is sent to the inbox

Hi All,
I was tasked to troubleshoot the existing workflow of the client. The workflow was able to determine the approver who will receive the workitem for his/her approval. However, the workitem is not seen in his inbox. Since there has been no workitem passed on to the approver's inbox, the workflow stays hanging and the document could not be converted to PO and Confirmation.
What do you think may cause the problem? Does it also involve the implemented BADI? Does the BADI only determine the approver or does it also control the workitem to be passed to the approver?
Please let me know your recommendations and suggestions to this problem.
I'll generously reward points for helpful answers.
Kindest regards,
Reymar

Hi Masa,
How are you?
I think I've met you before here in the Philippines (I just started learning workflow that time).
I was able to do those steps. However, the log says that the BADI WF for BID Invitation No. xxxx, GUID xxx has a waiting status and there is no icon present under the agent column.
What do you think is the problem?
Thanks for your response.
Regards,
Reymar
Edited by: Reymar Ellazo on Mar 12, 2008 11:57 AM

PO Creation error after processing bid invitation

Hi Guys,
I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that Purchase order has not been created.
I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?
My requirement is to create Purchase Order ?
Regards
Apparao a

Hi
Please provide your system version details.
In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
-> Outline levels can be displayed in a local purchase order
-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
Also refer to this link for configuartion settings ->
http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Url for public tender/bid invitation?

Dear Gurus,
We are configuring public tender/ bid invitation document in our SRM server 7.01 (SRM 7 enhancement pack 1).
We have created a bid invitation document of type public. It has gone through approval and got published. We have not configured the system for decoupled bidding (bidding response from SUS available from SRM 7.01).
In which portal, the bid invitation will be published? is it the supplier portal or there will be separate portal link available for the same? Could you please give me a hint where to look for the public tender?
Secondly, who will get to see the public tender? Are only the suppliers present in the SRM system or any supplier who is even not registered with the client can see the public tender?
Any inputs will be highly appreciated.
Thanks and regards,
Ranjan
Ranjan Sutradhar

Dear Ranjan,
Your requirement can be achieved with the press tendering(paper add or advertisement on company website), where the client will be giving the details related to the Bid invitation so that the suppliers can view them and if interested they can register themselves to access the bid invitation and proceed with the follow on activities for response submission.
As you have mentioned , you can publish a link in the client main page referring to the Bid invitation with details and asking the interested suppliers to registered themselves via supplier registration url , so that a corresponding business partner will be generated for them in the SRM system and at the same time purchaser will be notified with the interested suppliers.
Once the supplier is registered, then they can access the bid invitation with there login credentials.
But at no point of time suppliers without registering in the SRM system can access the Bid invitation.
Hope this will answer your query.
Thanks & Best Regards,
Rahul

Stoping notification: A new Bid for a Bid Invitation has been Received, once a response is submitted

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hi Jinesh,
If you want to stop the BID email notification completely, you can do that by deleting the entry in the configuration setting "Define Recipient of the notification"
SPRO--> SAP SRM--> SRM Server --> C.A.B.S-->Business Workflow--> Process Controlled Workflow-->Business Process Configuration --" Define Recipient of the Notification"
Reward me the points if it helps you...

Bid Invitation Approval Workflow

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