Bid Invitation - assign Bidder

Hi All,
I am working on the configuration part of Strategic sourcing in SRM. I am facing a situation in the process. Let me explain you the flow folloed by me.
1. I created a Shopping cart and did approve it successfully.
2. I created a Bid Invitation from SC and did publish.
3. Now If I am not wrong this Bid Invitation should go to the Bidders, who should be able to quote their prices.
But I am not able to figure out that how to handle this.
Infact I did assign a vendor while converting the SC to Bid Invitation and assumed that this bid invitation should go to the vendor but it is not happening.
can someone guide me how to do this?
It would be better if you tell me how to create a bidder and assign the bid invitation to him?
I am basically an technical, so I apreciate if you explain in detail. thanks in advance.

Hi Roopesh,
Have you maintained Vendor root organization in EBP and under this root organization you to maintain Vendors on whom you want to place bid invitation.
Pls. check this and confirm.
Regards
Sanjay

Similar Messages

Contact persons of a bidder in a bid invitation

Hi all,
If I pass the bid invitation guid or bid invitation number to the function module BBP_PD_BID_GETDETAIL, the business partners are obtained in th table E_PARTNER table. In this table I am not able to recognise which are the bidders added to the bid invitation and the default contact persons of the corresponding bidder assigned in the bid invitation. Is there any way to find the rleation between the bidder and the contact persons of the bidder? If i know a contact person can i find the bidder of the contact person? Could any one suggest me on this.
Regards,
Asha

I think you can find this relationship in the Table BUT050.
The field Partner1 is the Company (Bidder), and the field Partner2 is the Contact Person. So, if you search using the Partner2, you can get it's Company in Partner1, witch should be a Bidder.
There are some BP in Partner2 that are not Contact Persons, but you can filter that buy serching only the BP with PARTNER_FCT = '0000017'.

Bid invitation not available to bidder.

Hello all,
I have created Bid invitation w.r.t. SC in sourcing cockpit, But when the bid is published to bidder ( Business partner & role maintained for the same) is not getting transfered to bidder.
No could you please explain the cause and the possible trouble shooting for this problem. Also explain where i can monitor these transactions?
thanx
vivek.
SRM 4.0 Classic with ECC6 backend.

Hi Claudia,
I have created the contact person for bidder through the web only. There shouldnt be any problem in creating BP or contact person as the bid invitation was sent to bidder sucessfully, even i could create contract in backend after the bids receieved from the same bidder.only some times this error is flashed. ( all atributes, master data used is one and the same).
Now could u please tell me how exactly the bid invitaion is sent to bidder. any FM, prog??? which i should check out??
About creating bidder, I have created the bidder after replicating that vendor from backend. Then for the bidder i have created employee as a contact person through web ( Manage business partner) with bidder role assigned.
thanx please.
Regards,
Vivek

Bidder Not able to filter Bid Invitations with custom fields

Dear Community,
Need some ABAP help.
Know many experts are in our community.
We have added 3 custom fields to the Bid Invitation and Bid header
Coded Badi BBP_CUF_BADI_2 for them to appear in the Search criteria for Find Bid Invitation for both the logins(purchaser and bidder).
The custom fields now appear in the Extended search for both.
These custom fields extract values from custom tables.
But we found that the search criteria seems to be filtering Bid Invitations only in the Process Bid Invitation screen(Find Bid Invitation) of the purchaser login.
Template: bbp_bid_inv/99/saplbbp_bid_inv_1010.html
And NOT filtering Bid Invitations in the Process Bid screen(Find Bid Invitations and Auctions) of the Bidder login.
bbp_quot/99/saplbbp_quot_ui_its_1010.html
The ABAPer has already incuded the custom fields in structures INCL_EEW_PD_HEADER_CSF_BID and INCL_EEW_PD_HEADER_CSF_QUOT,
What is required in addition so that the search criteria will work in the Bidder login as well??
Thanks in Advance,
Dinesh
(Will appreciate with points)

Thanks, Disha.
We have alreday activated BBP_WF_LIST
and tried some code in method
BBP_WF_LIST_SOCO
but did not help us.
Can you suggest any specific code to try?
You are right for template modification for values of this custom fields.
If we do that Bidder CAN filter the BI correctly with these values of custom fields.
But customer does not want that way because in future the values would be changing.
and so it would be an additional task to correct templates.
Also they have to redo these changes with every upgrade.
So we are fetching the values from custom tables for these custom fields.
Would like to again draw the attention towards purchaser's search with these custom fields.
Why purchaser can search correctly with these custom fields fetching values from custom tables?
Can we debug or take any hint from there?
Any futher thoughts?
Landscape - SRM 5.0 SP11 CLASSIC
BR
Dinesh
Already raised an OSS for this issue.
Will keep updated about any responce.

The 'Bidder/Bid' tab in Bid Invitation

Hi All,
Can anyone tell me how to add a custom button on the 'Bidder/Bid' tab in Bid Invitation?
I have to display something like the "Info" message when the user select the position from the bidder list.
I know the method how to add the custom fields via INCL_EEW* but all these fields and buttons are appeared on the 'Basic data' tab.But I need another tab for it.
Thanks n Regards,
Laka

Hi
http://help.sap.com/saphelp_srm70/helpdata/EN/2b/7c399f1f0b465f9e58f77c3bd2c38c/frameset.htm
/SAPSRM/BIDDER (SAP SRM: Bidder)
br
muthu

Bidder able to see all the bid invitation

Hello Experts,
We are implementing SRM 5.0 and when we create a new bid invitation with more than one supplier, and publish it. There are no issues.
When we loggin as Bidder, this bidder is able to see all the bids even the ones which they are not invited for.
Please help us to fix this issue.
Vijay

Hi Vijay,
You can see and explanation for this provide by SAP in the link:
http://help.sap.com/saphelp_srm50/helpdata/en/5a/4cc5376848616ae10000009b38f889/content.htm there's a section of Features where describe the two options
Regards,
JLD

PO from Bid Invitation Contains Faulty account assignment

Hi All-
We are working on SRM 5.0 Extended Classic Scenario SP6. Currently we are facing the following issue:
Process Steps:
1.) Create a Shopping cart with one line item and account assignment.
2.) Shopping cart goes to the sourcing cockpit
3.) The Buyer adds a new Line item to the Bid Invitation and publishes it
4.) Vendor Quotation comes in and Buyer Accepts it
5.) Buyer tries to create a PO out of the accepted Bid.
6.) PO Checked - No Error Found and the PO is ordered.
7.) In the PO transfer to R/3, the following errors occur
a.) " Purchase Order Item 0002 still contains fault ac assignments"
b.) " Purchase Order 820000XX : Enter Commodity Code"
These Errors can be found in RZ20 as a backend application error in the Purchase Order section.
Has anyone faced a similar problem, if yes, do you know what the fix or OSS Note is? Or is there something that i am missing?
Please throw some light !
Thanks,
Sundeep

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Cost Assignment in bid invitation

Hi,
If I create a bid invitation via transaction BBP_BID_INV that doesn't have reference to a shopping cart, where can I enter cost assignment data to create afterwards a purchase order document in the back end system?
thank you,
joseph

Hello,
I would like to post the system behaviour which I can see on my system .
If I create a fresh BI in SRM (without ref to backend PR) , in the resultant CLASSIC po the AAC is taken as K by default and is changable.
This is in line with the behaviour of SRM for PR transfer from backend.
i.e. when an ECC PR with AAC =N or F is transferred to SRM sourcing,
SRM resets the AAC to K
if you need a realistic one you need BADI BBP_BADI_EXTREQ_OUT
BR
Dinesh
(Reward if helps )

Various Account Assignment options while creating new Bid Invitation

Dear Guru's,
It seems while creating fresh Bid Invitation there is no option to define the Cost assignment like Cost Center, Asset, Order, Project, Network.
System creates Bid Invitation only for Cost Assignment "CC - Cost Center". Is my understanding correct?
Can any one confirm that Bid Invitation can only be created only for Materials/Services wtih Cost Assignment CC and Direct Material Option?
Regards,
Sandeep Parab.

Thanks Vijay,
We tried that scenarios also, we maintained alternate Account Assignment in Org Structure like AS, CC, NET, OR. These various Cost assignment options are also visible while creating Shopping Cart.
But while creating new Bid Invitation system does not have any provision in Item details to enter the Cost Assignment details like shopping cart.
That is why this question?
We would like to invite bids for Asset, Project, Order and WBS element materials. So that system creates purchase order with respective Account assignment in backend as follow-on documents.
Regards,
Sandeep Parab.

Automatic grouping and creation of a bid invitation

Hello everyone,
we tried the automatic creation of a bid invitation in the case of items without assigned source of supply with report BBP_SC_TRANSFER_GROUPED.
We get the correct errors in the report log of missing start date and end date of the bid and missing the bidder, because I never entered the information. The system doesn't give me a chance to enter the information. It is automatic.
So what is this automatic creation of a bid invitation with report BBP_SC_TRANSFER_GROUPED for?
Where is my mistake?
Thank you in advance.
Sebastian Beyer

No answers have been given.

Stopping notification: A new Bid for a Bid Invitation has been Received

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hello Manil,
this is because for transaction type concerned (linked to transaction category BUS2202 - Supplier Quote), an event schema is customized (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Define Transaction Types)
This event schema (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Event and Event Schema for Alert Management > Define Event Schema) has the event SUBMITTED.
If you do not want any longer this event to be triggered, create a new specific event schema (based on the standard one), but without this event.
Then, assign this new schema to the concerned transaction type instead of the standard one.
For notification (event category "Message"), mail layout is managed in standard by smartforms BBP_OUT_EXCEPTION.
Regards.
Laurent.

Publish Bid Invitations.

Hi Guys, need help in the following:
1) What does public bid Inviation mean? My understanding is that we will not have to assign any bidders to the bid invitation and it get published on a portal.
2) How do I publish the bid on a portal - I want to publish the bid invitation on Internet where the suppliers can see the opportunity for businees?
3) How does it work - Do we have to generate a PDF using smart form and then put it on the net some how?
4) How will the vendors respond to the Open Bid Invitation as they are not created in the system and do not have login details?
Kind Regards,
Abdul Kadir Rajbhoy

Hi,
Yes you are right.Public Bid Invitation means that any body can bid to the event.If Bidders are involved then it becomes Restricted Bid Invitation.
In Public Bid Invitation,you need to give link to which the intending bidder need to get registered by answering a questionnaire published by your enterprise.Once his registration is approved by the enterprise, he will be issued a userid & Pwd and he will be in a position to submit Bid response.
This requires the setting up of the Supplier Registration scenario.
Thanks & Regards,
Nagarajan

Sourcing Determination for Automatic Bid invitation.

Helo all,
We have a few issues with Sourcing Determination.
SRM 4.0/EBP 5.0 SP 08
We set the sourcing for all
Product categories - Automatic Bid invitaion for items without source of supply in the Table BBPV_SRC_DETERMINE
It was working fine but all of a sudden it moves all the requirements into the Sourcing cockpit instead of creating a Bid inviation.
Things done after this set up..
Product Categories were replicated again into the SRM system.
All settings for product categories were deleted and entered again. (Ex PPOMA_BBP, Define Bckend sys for prd cat) etc.
Has anyone run into issues like this before.

Hi Claudia,
I have created the contact person for bidder through the web only. There shouldnt be any problem in creating BP or contact person as the bid invitation was sent to bidder sucessfully, even i could create contract in backend after the bids receieved from the same bidder.only some times this error is flashed. ( all atributes, master data used is one and the same).
Now could u please tell me how exactly the bid invitaion is sent to bidder. any FM, prog??? which i should check out??
About creating bidder, I have created the bidder after replicating that vendor from backend. Then for the bidder i have created employee as a contact person through web ( Manage business partner) with bidder role assigned.
thanx please.
Regards,
Vivek

Alert for Bid Invitation

Hello Folks,
We have a requirement were alerts needs to be sent to Bidder i.e. 24 hours before the deadline (time/limit) as maintained under Bid Invitation.
For this the following configuration is doneu2026
Maintain the event and event schema for Bid Invitation (BUS2200). Under Event schema you specify the triggering event: No Bid Submitted, Published_Again etc. and also the deadline value.
Then assign this event schema to transaction type Bid Invitation.
Then maintain the Alert category SRM_BID_INV for Bid invitation here you specify the recipient either fixed one or role specific.
Currently the triggering event set is No Bid Submitted for alert category SRM_BID_INV and the deadline value is minus 24.
Issue 1:
When a Bid Invitation already published, reaches its deadline limit i.e. 24 hours before the deadline limit. System should trigger alert and notify bidder that only 24 hours remaining to react hence please submit the bid.
Currently this alert is not getting triggered for the deadline. Does it have something to do with Negative Deadline value?
Issue 2:
A new triggering event u201CPublish againu201D was set with deadline value Zerou201D0u201D.
Now when a bid Invitation was published again system sends alerts to the Bidder notifying of the changes which is correct.
But then system is sending the same alert thrice. How can we control this so that only one alert is sent per Object ID.?
Issue 3:
As specified earlier we had set up the recipient for Alert Category either on a fixed basis or role specific.
As a result of this every alert for Bid Invitation is routing to the same list of recipients.
Wanted to know, is there any other way apart from implementing Badi or setting rules to determine the recipient at runtime for a particular Bid invitation.Only these recipients should be notified via alert.
Awaiting for your response.
Thanks & Regards,
Yatin

rawat may be useful for you
Bidder Alert Notifications By Ramakrishna Rallapalli
http://wiki.sdn.sap.com/wiki/display/SRM/Blogs
br
muthu

Restricted Bid Invitation

I am not able to see restricted bid invitations under vendor users.
I have created a restricted bid invitation and assigned couple of vendors to it. I have a user associated with each vendor with SAP_BBP_STAL_BIDDER role. When I release the bid, the vendor users are not able to see the restricted bids. However, I can see the public bid invitations.
Am I missing some configuration? Please let me know
-Suren

Dear Suren,
It sound like the bidder is not authorized to display the bid inv document, you can try to login from GUI.
Then open the "submit bid" transaction (Tcode BBP_QUOT), after that enter the bid inv number and start, then go to /NSU53, check if there's any authorization failed.After that add the needed authorization ,then try again.
regards,
w1n

Bid Invitation - assign Bidder

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