Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Similar Messages

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

BID invitation URL and Portal

Hello,
Implementing ECS SRM 5.0
When you publish bid invitations, the URL in vendor e-mail points to the ITS. However, we use the portal and due to that, my request is if it is possible to change the URL to the portal URL.
This should not be done in the EXT_ITS attibute in the vendor hierarchy as this is for the ITS, nor in the service.
What is the recommended way to do this?
rgds
GAR

hi,
Try using the BADI "'BBP_SUS_MAIL_DESCR'" to change the email contents to contain the EP url.
related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
The ITS details are however picked up based on the value of the paramater "EXT_ITS ".
BR,
Disha.
Pls reward points for useful answers.

Bid Invitation attributes and weighting function

Attributes are transferring to Weighting section. This did not haqppen in the past.
During bid invitation creation the dynamic attributes that are used are
automatically transferred to the weighting function. Along with this
there is a message that is displayed "Specify the parameters of
weighting function". This never happened in the past before
implementing ECC 6 Enhancement pack 5, SAP_BASIS Component: Support
Pack 7 for 7.02, and SAP Kernel: 720 patch 115.
I found note 1662288 but it is applicable to server 701 and 702. Our
server is 550.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid Invitation - Technical and Economic offer

Dear consultants,
The process to determine the winner bids in my client is the following:
The bidders are asked to send two envelopes, one with the Technical solution and another one with the Economic offer.
Once the End date for bidding is reached, the technical solutions of each vendor are opened and it is defined which of them are OK or not to continue in the process. Until this point the prices must not be known by the purchasers or anyone in the company.
For those that are OK, the Economical Enveolope are open and the winner bid is defined by price.
Can you suggest me a way to implement it? Is any standard funcionality?
Thanks
Ezequiel

Hi,
You requirement is best sutied in SRM 7.0 -PPS (Procurement for public sector)
in the SRM 7.0 - Activate the Business function for PPS in SPRO.
You can use the standard functions like
1) Tender Fees payment thro Payment gateway -customization to be done.
2) EMD fees payment
3) Pulbishing the Bid .
4)Receiving the bid from the Bidder
5) Processing the Bids ,
a) Technical opening of the bid on the date
b) Price Bid opening on the date
6) 4 eye Principle can be adopted
7) price Comparision
8) final p.O (or) contract awarded to the vendor
Regards
Ganesh

Bid invitations output

Hi experts
I would like to know if bid invitations (restrict and public) can be sent to SUS via XML?
I configurated it but when I save the bid the syssten not send it to SUS but the log is sent with success, when I go to SUS as supplier bider I can't see bid invitation.
Concening output by e-mail with URL for reply, where I can set this URL, I tested and the e-mails are sent but the URL is wrong, no access possoble>
Thanks
Nilson

Hello Nilson,
Bid invitations are stored in the SRM-EBP and not sent to SRM-SUS. You can configure 3 types of logon access to Bid.
A. With SAP NetWeaver Portal
B: SUS is the logon interface for supplier and SRM-SUS has a menu like "Process Bid" which is liked to SRM-EBP. When user select the menu Single Sign On works to SRM-EBP.
C: Usually PO handing and Bid handling person are different in supplier side. In this case you can provide 2 different logon interface for SRM-EBP and SRM-SUS.
The URL in the email is generated based on EXT_ITS attributes in the PPOMA_BBP. You can also change the URL by BADI BBP_CHANGE_URL.
Regards,
Masa

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

The sender of the bid invitation

Hi gurus,
     Why the sender of the bid invitation to the suppliers turns to the approver after the bid invitation has been released. how to change to the creator of the bid invitation?
      I mean the email.
      thank you very much.

Hi wang,
There are two ways a bidder can receive / send his bid. One is via mail and the other by looging into portal using his own user i.d & password provided by the purchaser.
As mentioned by Yeu Sheng Teo the bidder gets a mail whenever a bid invitation is sent to him / her.
He then logs on to portal with his user i.d & password and selects the bid invitation and submits his bid which the purchaser can access using Process Bid Invitation link and the status against the particular bidder shows a bid submitted under Bidder / Bids tab.
You maintain the contact person for bidder / vendor using personal data tab in Manage Business Partners link.There you choose employee as contact person and maintain User i.d & password and communicate the same to vendor / bidder.
Hope this makes you more clear.
Award points for helpful answers.
Rgds,
Teja

Bid Invitation history (associated Shopping cart)

Hi
I am trying to figure out the tables where a BID invitation's history is maintained. Basically i am trying to link a particular BID invitation number with the shopping cart number it is associated with.
Can someone tell me which table/function can help me find the link between BID invitation and shopping cart.
Thanks
Nagender

Hi
Try BBP_PD transaction -> Best transaction for finding details of any type of document in SRM.
It will give all the tables involved in this case.
It by default works for BUS2121 -> shopping cart
and change the Business object type from BUS2121 (shopping cart) to the Bid (BUS2001* -> not sure chk it out)
and then give your Bid invitation number and execute it. On the next screen, it will display at least one line, and on the line when you click, you can see all the details of that document. Even the back-end document details as well.
Let me know incase you face any issues.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Upload SRM Bid Invitations

Hi,
We are trying to upload the bid invitations( downloaded and modified the price) in SRM 5.0 system, we are not able to upload the changes back into system.( Not getting any error messages, when uploaded into system)
Any documentation around uploading the SRM documents and any special configuration required for this.
Thank you
Sreedhar Vetcha

Hi Sreedhar Vetcha,
this functionality is not quite comfortable, but it works. You need to use the indicator U (update), D (delete), A (add) to adjust the document per line.
Have a look into notes 790860, 734060 and 812884 as well 734936 how to use that feature.
Cheers,
Claudia

Bid Invitation not automatically sending change notification email

Hello,
I have the folowing issue with the email output bid invitations in SRM 5.
In Define actions for document output I set BBP_PD_BID to Processing when saving document. This work fine for new Bid Invitations, but when I make a changes after publishing no new output is generated for change notifications.
When I manually select 'Inform bidders and send out bids', the origional email is re-output and not the change version of the smartfotm text ('We would like to draw your attention to the'..... and not "The following bid invitation has been changed")
Is the auto output of change notifications for bid invitation standard? I though it was as I saw it set up in a different system.
Thanks in Advance,
Kyle

Thanks for your reply. I am aware of the custom smartform functionality.
It looks like the auto output is not standard as per this sap help page:
http://help.sap.com/saphelp_srm50/helpdata/en/a7/81b463611c124d8c9d2c5bd8d17b34/content.htm
When I saw auto output of changes before before it must have been an enhancement.
Regards,
Kyle

Stoping notification: A new Bid for a Bid Invitation has been Received, once a response is submitted

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hi Jinesh,
If you want to stop the BID email notification completely, you can do that by deleting the entry in the configuration setting "Define Recipient of the notification"
SPRO--> SAP SRM--> SRM Server --> C.A.B.S-->Business Workflow--> Process Controlled Workflow-->Business Process Configuration --" Define Recipient of the Notification"
Reward me the points if it helps you...

Stopping notification: A new Bid for a Bid Invitation has been Received

Dear SRM experts,
I need your help in stopping one notification completely.
Once a Rfx response is submitted by bidde against a Rfxr, automatically system is sending a below notification to purchaser:
A new Bid for a Bid Invitation has been Received
But as per the bid secracy we dont want this notig=fication to be triggere by the system. We need to stop is completly.
Notification also contain a link to response. We have also made some validations on response and awards button of Rfx. But because of this link, those validation are bypassed.
Can anyone please let me know how to stop these notification for trigerring?
I will be greate help.
Thanking you in advance.
Thanks,
Manil

Hello Manil,
this is because for transaction type concerned (linked to transaction category BUS2202 - Supplier Quote), an event schema is customized (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Define Transaction Types)
This event schema (IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Event and Event Schema for Alert Management > Define Event Schema) has the event SUBMITTED.
If you do not want any longer this event to be triggered, create a new specific event schema (based on the standard one), but without this event.
Then, assign this new schema to the concerned transaction type instead of the standard one.
For notification (event category "Message"), mail layout is managed in standard by smartforms BBP_OUT_EXCEPTION.
Regards.
Laurent.

Email on creation/change of bid invitation and auction

Hello,
I have configured SRM 550 release , unable to send bid invitation mails to bidders on document( like bid invitation/auction) cretaion/Change .
But able to send mails on additional Output Requested via email ,this is after selecting bidder and On output screen for current bidder action.
Any hint pls.
Thanks in advance .
Regards,
Santosh

Hello,
have a look to Transaction SPPFCADM (Post Process Framework Administration) -> Button "Define Action Profiles and Action".
Regards
Axel

Bid invitation output related

Hi guys,
I am able to send the bid invitation to the bidders.The output medium is email.It sends the bid invitation in .pdf format. (we have implemented a smartform)
Requirement is:can we send it in say word or excel format instead if .pdf?
Reason being,the bidder can download the form, enter required information in the word or excel doc and email it back.
Any solution/bright ideas?Please share your inputs.
Thanks
Trey

Thanks,guys!
Wow Masa! That was great.
Should have been clearer.We are implementing surrogate bidding functionality. The bidder will get the bid invitation by email.
Our requirement is here: if the bid invitation can be sent in word or excel format, the bidder can download and save the bid invitation on the local system, fill out the invitation and submit the bid via email back to the buyer.
Hence,the word/excel is needed so that the bidder can edit/modify it on the local system(there is no acrobat writer with the bidders:-))
Can you elaborate on 1 and 4,please?
Thanks a lot.
Points will be awarded surely!
T

Bid Invitation (Notification and Output)

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