Bid invitation output related

Hi guys,
I am able to send the bid invitation to the bidders.The output medium is email.It sends the bid invitation in .pdf format. (we have implemented a smartform)
Requirement is:can we send it in say word or excel format instead if .pdf?
Reason being,the bidder can download the form, enter required information in the word or excel doc and email it back.
Any solution/bright ideas?Please share your inputs.
Thanks
Trey

Thanks,guys!
Wow Masa! That was great.
Should have been clearer.We are implementing surrogate bidding functionality. The bidder will get the bid invitation by email.
Our requirement is here: if the bid invitation can be sent in word or excel format, the bidder can download and save the bid invitation on the local system, fill out the invitation and submit the bid via email back to the buyer.
Hence,the word/excel is needed so that the bidder can edit/modify it on the local system(there is no acrobat writer with the bidders:-))
Can you elaborate on 1 and 4,please?
Thanks a lot.
Points will be awarded surely!
T

Similar Messages

Bid invitations output

Hi experts
I would like to know if bid invitations (restrict and public) can be sent to SUS via XML?
I configurated it but when I save the bid the syssten not send it to SUS but the log is sent with success, when I go to SUS as supplier bider I can't see bid invitation.
Concening output by e-mail with URL for reply, where I can set this URL, I tested and the e-mails are sent but the URL is wrong, no access possoble>
Thanks
Nilson

Hello Nilson,
Bid invitations are stored in the SRM-EBP and not sent to SRM-SUS. You can configure 3 types of logon access to Bid.
A. With SAP NetWeaver Portal
B: SUS is the logon interface for supplier and SRM-SUS has a menu like "Process Bid" which is liked to SRM-EBP. When user select the menu Single Sign On works to SRM-EBP.
C: Usually PO handing and Bid handling person are different in supplier side. In this case you can provide 2 different logon interface for SRM-EBP and SRM-SUS.
The URL in the email is generated based on EXT_ITS attributes in the PPOMA_BBP. You can also change the URL by BADI BBP_CHANGE_URL.
Regards,
Masa

Grouping functionality for Bid Invitations.

Is there any way to group external requirements to Bid invitations.

Hi,
When you press the Submit to Grouping button in the Carry Out Sourcing option ,report BBP_SC_TRANSFER_GROUPED must be executed.
Read the Documentation given in the report BBP_SC_TRANSFER_GROUPED .
Short text
Automatic Grouping of Requirements for POs and Bid Invitations
Purpose
This report groups together requirement items to which a valid source of supply has been assigned (for grouping into purchase orders) and whose product category has been enabled for grouping (sourcing option in Customizing).
In cases where assignment is automatic, the system sets the requirement as Transferred to Grouping.
In cases where a source of supply is assigned manually, the purchaser has to choose the function Transfer to Grouping in the sourcing application for the requirements.
You should schedule this report periodically, and make sure that the report is run separately for each document type (purchase order, bid invitation).
Prerequisites
You have assigned each relevant product category to a sourcing option for grouping, for example, Automatic Grouping, Sourcing for Item Without Assigned Source of Supply.
For more information, see the Implementation Guide (IMG) for Supplier Relationship Management: SRM Server -> Sourcing -> Define Sourcing for Product Categories.
Features
Report BBP_SC_TRANSFER_GROUPED provides the following functions:
For automatically grouping requirements into purchase orders:
It selects all requirements that have a unique valid source of supply, and have been set up for grouping. You can use selection criteria to further restrict the requirements that are selected.
It groups requirements by vendor. In other words, it groups together all of the requirements that can be sent to the same vendor.
You can use a Business Add-In (BAdI) to make additional groupings. If the standard system groups together certain requirements, but you want to create them in separate local purchase orders, use the BAdI BBP_GROUP_LOC_PO for this purpose.
Note that there are some limitations to creating purchase orders this way. For example, it is not possible to group together requirements with different vendors in the same purchase order. This report uses the same differentiation criteria as the sourcing application (for example, business partner, company code, product type).
It uses function module BBP_PD_PO_CHECK to check the assignment to a source of supply. The report passes on requirements to function module BBP_PD_SC_TRANS_MULTI_LOC_PO, where they are grouped, and converted into a purchase order.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor. Example: A contract item assigned during sourcing is no longer valid when grouping is about to occur. This error appears in the Application Monitor. The system moves the requirement item to the worklist of the sourcing application.
The Application Monitor assigns errors to one of the following categories:
Shopping Cart: Automatic Grouping
Purchase Order: Automatic Grouping
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
For automatically grouping requirements into bid invitations:
It selects all requirements that have been set up for grouping. A source of supply is not required. You can use selection criteria to further restrict the requirements that are selected.
You can use the BAdI BBP_TRANSFER_GROUP to take bid invitations that have been grouped by the system, and then split them up on the basis of your own customer-specific criteria. You can use the BAdI BBP_SAVE_BID_ON_HOLD to determine whether or not a bid invitation should be published automatically.
The report passes on requirements to function module BBP_PD_SC_TRANSFER_MULTI_RFQ, where they are grouped, and converted into a bid invitation.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor.
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
Output
The report displays the purchase orders or bid invitations resulting from the grouping of the requirements. It also shows incorrect requirements that the system was unable to group into a purchase order or bid invitation.
Related thread:
SOCO Submit to Grouping functionality?
Re: Bid invitation
BR,
Disha.
Pls reward points for useful answers.

How can we repair the output of the downloaded excel in bid invitations?

Hi
We are intrested in changing the current format of the downloaded file. We would like to remove the header lines and that only the item lines will be performed, we are also intrested of removing the columns: line category, Field Attribute, Change Key. The only columns we need to be performed in the file are: Document Number, Item Number, Item Description, amount, Delivery time.
Can anyone clarify how can this be done?
Thanks
Hilla

Hi,
Dave is right.
You can use BADI : BBP_PD_DOWNLOAD to chnage the format of the file.
Also see ths related thread:
Re: SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)
BR,
Disha
DO reward points for useful answers.

Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid invitation XML

Hi,
I want to send the bid invitation to vendor via XML. I choose output media XML and publish the bid invitation.
I get a success message that the Action is successfully completed, but I don't know what happened.
Does it works with XI?
Thank you
joseph
Edited by: joseph fryda on Jan 2, 2008 9:28 AM

Hi
Which SRM / SUS version are you using ?
You can create a Bid Inv in SAP EBP from the SC item. You do not set up Bidding Engine separately. It is part of EBP, you just need to enable the Sourcing/Bidding transactions, Assign Roles and Authorizations.
It is LAC, SUS, CCM, those are setup separately.
Bids are created in SRM Bidding Engine (ABAP part). If you don't want to use SRM Bidding Engine, then you should use the DPE scenario where the RFQ is not created in SRM but in your external Sourcing tool (Exostar).
This scenario is still present in SRM 4.0 or 5.0 (even if not intented to a futur extension).
You will trigger this RFQ export manually from Sourcing Cockpit, except if you have customized "automatic creation of bid invitation for items without source of supply" in SPRO --> SRM --> Sourcing --> Define Sourcing for Product Categories (this option is not available in EBP 3.5, thats' why I was asking about your SRM release).
Related links ->
http://help.sap.com/saphelp_srm50/helpdata/en/33/16533d6dd60610e10000000a114084/frameset.htm
The bid invitation creation service is bbp_bid_inv.
Please look at following thread:
Email to Vendor and Creator while creating PO
Run report RSWUWFMLEC to convert work items to mail. In transaction SCOT you can send it to preffered vendors.
Related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
Re: Create and Send Bid Invitation
Hope this will help.
Regards
- Atul

Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Url for public tender/bid invitation?

Dear Gurus,
We are configuring public tender/ bid invitation document in our SRM server 7.01 (SRM 7 enhancement pack 1).
We have created a bid invitation document of type public. It has gone through approval and got published. We have not configured the system for decoupled bidding (bidding response from SUS available from SRM 7.01).
In which portal, the bid invitation will be published? is it the supplier portal or there will be separate portal link available for the same? Could you please give me a hint where to look for the public tender?
Secondly, who will get to see the public tender? Are only the suppliers present in the SRM system or any supplier who is even not registered with the client can see the public tender?
Any inputs will be highly appreciated.
Thanks and regards,
Ranjan
Ranjan Sutradhar

Dear Ranjan,
Your requirement can be achieved with the press tendering(paper add or advertisement on company website), where the client will be giving the details related to the Bid invitation so that the suppliers can view them and if interested they can register themselves to access the bid invitation and proceed with the follow on activities for response submission.
As you have mentioned , you can publish a link in the client main page referring to the Bid invitation with details and asking the interested suppliers to registered themselves via supplier registration url , so that a corresponding business partner will be generated for them in the SRM system and at the same time purchaser will be notified with the interested suppliers.
Once the supplier is registered, then they can access the bid invitation with there login credentials.
But at no point of time suppliers without registering in the SRM system can access the Bid invitation.
Hope this will answer your query.
Thanks & Best Regards,
Rahul

SMART FORM BID INVITATION

Hi All,
 I am working on SRM I got a requirement to modify a standard smartform BBP_BID_INVITATION. Now the problem is where can I configure the settings?
 I configured my frm in BBP_PO_ACTION_DEF transaction. But when I execute the bid invitation its not triggering my form. Its displaying the standard form itself.
 If any body knows please suggest me.
 thanks.

Hi
In SAP Mm module we generally copy the Std Form (MEDRUCK for PO/RFQ) to some ZFORM and do the changes and then we aill attach in NACE tcode for the Output type and driver program and then execute the same output from ME9F (PO) and ME9A (RFQ) transactions
In SRM is it same or differnt ? check.
Reward points for useful Answers
Regards
Anji

Bid invitation upload option

Hi all,
We are working on SRM EBP bid invitation with SRM 5.0.
While creating the bid invitation we have an upload option through which we can upload from an excel sheet the products for which the bid invitation is to be sent at the item level.
Can anyone explain what is the exact functionality of this upload option?
Can anyone have the template of uploading in a excel sheet? We tried to download from the available bid invitation but we got all the info. including the GUIDs in the excel sheet.
Best regards,
Sridhar

Hi,
See these related threads:
Re: Upload + Download in Bid invitation
Upload SRM Bid Invitations
BR,
Disha.
Do reward points for useful answers.

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

BID invitation URL and Portal

Hello,
Implementing ECS SRM 5.0
When you publish bid invitations, the URL in vendor e-mail points to the ITS. However, we use the portal and due to that, my request is if it is possible to change the URL to the portal URL.
This should not be done in the EXT_ITS attibute in the vendor hierarchy as this is for the ITS, nor in the service.
What is the recommended way to do this?
rgds
GAR

hi,
Try using the BADI "'BBP_SUS_MAIL_DESCR'" to change the email contents to contain the EP url.
related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
The ITS details are however picked up based on the value of the paramater "EXT_ITS ".
BR,
Disha.
Pls reward points for useful answers.

Bid Invitation attributes and weighting function

Attributes are transferring to Weighting section. This did not haqppen in the past.
During bid invitation creation the dynamic attributes that are used are
automatically transferred to the weighting function. Along with this
there is a message that is displayed "Specify the parameters of
weighting function". This never happened in the past before
implementing ECC 6 Enhancement pack 5, SAP_BASIS Component: Support
Pack 7 for 7.02, and SAP Kernel: 720 patch 115.
I found note 1662288 but it is applicable to server 701 and 702. Our
server is 550.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Email on creation/change of bid invitation and auction

Hello,
I have configured SRM 550 release , unable to send bid invitation mails to bidders on document( like bid invitation/auction) cretaion/Change .
But able to send mails on additional Output Requested via email ,this is after selecting bidder and On output screen for current bidder action.
Any hint pls.
Thanks in advance .
Regards,
Santosh

Hello,
have a look to Transaction SPPFCADM (Post Process Framework Administration) -> Button "Define Action Profiles and Action".
Regards
Axel

Strange error message duting Creation bid invitation

hi!
i try to create Bid invitation and add Bidder with contact person
and get strange error message
Message not found (in main memory)
Do you know what's a problem?
Thanks.

Hi
Which System version are using ?
Please go through the following SAP OSS Notes ->
Note 1037262 BBP_QUOT_BOB: Surrogate Bid receives Message not found error
Note 787154 Unreasonable error message in contract output forecast
Note 732472 Incomplete attributes of a user lead to termination
Note 684024 Error "Message not found (in main memory)"
Note 641960 New processing of terms of payment in EBP 3.5
Note 502534 Message "Log not found (in main memory)" in CW
Hope this will definitely help.
Regards
- Atul

Bid invitation output related

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