Bid Invitation Problem......

Hi friends,
We are facing such problems when Bidder / Purchaser changing his bid and clicking on Held push button . After that Bidder is not able to change his bid . Bidder is getting this message u2018Transaction not possible . Since Bid Number currently locked u2018 . This problem facing frequently not every time . After clicking on held button purchaser is not able to change his bid . In both the cases no workflow is generating . We can see this Blocking entries in Transaction SM12 . Every time Table CRMD_ORDERADM_H is blocking . After deletion of entries from SM12 no blocking was there.
Even this is happening when purchase changes his bid at the time of Creation of Bid . After click on Hold push button bidder is not able to change his Bid .
Regards
Abhijeet

Hi Abhijeet,
We have a similar locking issue in PO's, which is simply caused by the buyers being "too efficient" Basically, if a document is put on hold, make sure the user is refreshing the search for it rather than clicking from the window where they put it on hold if they wish to process it further.
Basically, once they have put it on hold, get them to navigate back to the main menu / bid list / search screen and re-select the bid.
I kow this sounds simplistic, but it gives the document time to process and transfer to all the releavant places. Locks are often caused because a system process is interrupted.
Kind Regards
Sam

Similar Messages

Problem with attachements in bid invitation

I posted 3 attached documents in a bid invitation,1.xls,an 2 .doc ,the problem is that the supplier can't open the documents attached plus the documents are not big, can any one please help me with this issue? there will be rewards.

Hi
I don't know which SAP version are you using at present ?
Anyways, here are few OSS notes, which might help
1030777 Follow-on note to 848909. Size of the table BBPCONT is big
1028642 Dump occurs during Bidinvitation creation from Shopping cart
1027890 Document Attachments Sporiiaclly Not Opening on IBID
848909 Size of the table BBPCONT is very big.
1016341 Attachment and Note from bid not copied to purchase order
998019 Changing bid in bid invitation: Adding attachments
951147 Attachments from bid not displayed in bid invitation
995042 BBP_QUOT: Texts/remarks/attachments not shown correctly
Please update me incase you need any further help.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Process Bid Invitation status problem

Hi Experts,
I am working on SRM Standalone.
I have a problem in bid invitation.
In Process Bid Invitation
1.I have accepted the bid by using 'Check Bid' option.
2.While i was checking the 'Bid status' it is showing as 'Awaiting approval' even though bid was accepted.
Kindly suggest me why exactly this is happing.
Regards,
Chandu.

Hi Chandu,
I feel that you must be using SRM 5.0 system.
Please use SAP Note 962488 and follow the function module they have provided to correct this issue.
This problem is occuring due to workflow definition.
To check this problem go to transaction PFTC
Task Type WS Workflow template
Task 79000003
go inside transaction,click on workflow builder and you will get status message as Workflow definition is not in version 0000.
You may require some basis or abap person help to fix this.
Regards.Nishant

Problem with bid invitation attachment

When I put an attachment at headerlevel on the bid invitation, I also found it on item level. This also happens whith vendor text and internal note.
So there's no difference between attachment on header and item level. The same for the texts.
Do you why this is happening ?
Thanks in advanced !
Caroline

Can you please also advise what format the attachment is in, eg: pdf, mp3, jpg etc?
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Problems with bid invitations

We have implemented SRM 5.0 classic scenario
Our Shopping carts are ever transfered to R/3 System as a purchase requisitions.
I would like to know step by step how can create a purchase order or a contract in R/3 starting on a bid invitation selecting a quotation (without starting from a shopping cart).
Thanks in advance,
Horacio Miranda
[email protected]

Hi Miranda,
within a classic environment, there needs to be a Shopping Cart or a R/3 Req in order to be able to generate a PO from a Bid Invitation. Logically there needs to be a demand for which a Sourcing Event is done to have a working process. No purchaser is supposed to make sourcing events just for fun.
Starting a Bid Invitation from scratch in a classic scenario, makes only a local (SRM) PO possible.
For a contract it is a different story. By implementing Badi BBP_CTR_BE_CREATE you can tell the system to directly create the contract in SRM. Make all the settings for contract management scenario (doc type, number range in SRM and in R/3, follow on doc settings for BID, Badi BBP_CTR_BE_CREATE, etc.) and a contract can be created directly in R/3.
Cheers,
Claudia

Problem in creating follow-on document (RFQ) for a bid invitation.

Hi Experts,
We have an issue while creating follow-on document(RFQ) for a bid invitation.
Process is as follows :
We have a bid invitation and sent it to two vendors. After this, created two responses one is accepted and another one is rejected.
Now the accepted bid is ready to "Create follow-on Document(RFQ)". But when we do this, the bid with rejected vendor also including in the follow-on document. This should not be the case.
The follow-on document should include only the accepted bid, but not the rejected bid.
Could anyone tell me how to achieve this ?
Thank you very much in advance.

As far as I understand, what you described is the standard behavior. ALL undeleted vendors are copied over to the follow-on RFQ regardless if their bids have been rejected or not. What you can do is to implement BBP_DOC_CHANGE_BADI for BUS2200 and explicitly remove the vendors which created rejected bids. Make use of the header field "copy_of_guid" to identify the originated RFQ.

Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Bid invitations are not going to Vendors

Hi,
We create BId invitations, but vendors are not recieving these invitations. We created contact persons and maintained vendor email address and everthing is working fine till last week. we got compalin that not recieving any Bid Invitation emails this week.
When we see T-code SOST, all vendor email address are showing in Greena and saying everything went fine...can some one tell me where could be the problem...and where to check.
If it didn't go to one vendor i can understand there is problem from vendor side...none of the vendors getting BId Invitation emails...
Thanks,
Ravi

Ravi,
To me it sounds like your SMTP server problem.
Here is a test you can do to confirm that to your mail folks.
Go to SO01 transaction and send yourself a test mail. In the recipient list use internet and use a external mail account (yahoo or gmail etc). Then check in SOST that mail has been sent. Then check if you receive that email to your external account. Do the above steps for your company internal address and check. That should tell you if the external emails are blocked on SMTP server.
SG

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

SMART FORM BID INVITATION

Hi All,
 I am working on SRM I got a requirement to modify a standard smartform BBP_BID_INVITATION. Now the problem is where can I configure the settings?
 I configured my frm in BBP_PO_ACTION_DEF transaction. But when I execute the bid invitation its not triggering my form. Its displaying the standard form itself.
 If any body knows please suggest me.
 thanks.

Hi
In SAP Mm module we generally copy the Std Form (MEDRUCK for PO/RFQ) to some ZFORM and do the changes and then we aill attach in NACE tcode for the Output type and driver program and then execute the same output from ME9F (PO) and ME9A (RFQ) transactions
In SRM is it same or differnt ? check.
Reward points for useful Answers
Regards
Anji

BAPI_BIDEC_CREATE - Bid Invitation Create - External System

There appears to be a SRM function and BAPI that can be used to create Bid invitation programmatically. They are: BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE.
Questions :
1. Is the BAPI_BIDEC_CREATE used if creating Bid Invitations from an external systems (i.e. ECC 5.0)?
2. If BAPI_BIDEC_CREATE is not for this purpose, is BBP_PD_BID_CREATE the correct one to use?
3. For both BAPI_BIDEC_CREATE and BBP_PD_BID_CREATE when creating a Bid Invitation (the GUIDs are not yet created) the Item Long Text structure does not have item number included. It has the Item GUID but during a create you donu2019t know what it is.    Is the following the correct process for using this BAPI/function and if not, please correct?
Create the Bid Invitation:
     1. Call BAPI_BIDEC_CREATE   (do not provide the item long text or delivery schedule information)
     2. Call BBPU_COMMIT_AND_WAIT
Call the BAPI again with the GUIs returned in the E_ structures to update item long text and delivery schedules:
     3.   Call BAPI_BIDEC_CREATE    with known GUIs for the items or is there a different function to call for the change to add additional long texts to each item
     4. Call BBPU_COMMIT_AND_WAIT

Requirement has probably long gone and potentially you've resolved the problem but for the benefit of others;
In order to differentiate between Header and Item data within structure I_BID_TEXT you need to use field PARENT_GUID. The value here is not necessarily the parent of the BID Invitation but the parent of the text i.e. header or item.
for example;
I_BID_HEADER_CUST
PARENT_GUID
DF1203499AF874F1AB76000D6098290C
I_BID_ITEMS
ITEM_GUID.............................................PARENT_GUID......................................ITEM_NUMBER
DF12037B3803EDF1AB76000D6098290C DF1203499AF874F1AB76000D6098290C 0000000001
I_BID_TEXT
PARENT_GUID......................................TEXT..TEXT_LINE
DF1203499AF874F1AB76000D6098290C   HTXT   testing bidder text      -> Header Bidder Text
DF1203499AF874F1AB76000D6098290C   NOTE   testing internal note   -> Header Internal Note
DF12037B3803EDF1AB76000D6098290C   NOTE   Testing internal note -> Item Internal Note
Edited by: Kyle Freeman on Jun 24, 2010 3:21 PM
FM: GUID_CREATE (EBP/SRM & ECC) can create the guid for you.

Bid Invitation - Delivery Schedules

Does Bid Invitation on SRM 5.0 (SRM Server 5.5) provide for Delivery Schedules, similar to R/3 at the item level? I can not any place to enter different Dates and Qtys at the item level. If it does, can you provide how to do this.
It is interesting that for adding and retreiving Bid Invitations that there is functionality to create and retrieve Delivery Schedules (they are in the import/export tables).

Hi Vijay kumar,
Could you please explain in detailed about your problem.
Thanks,
Koushik

Follow-On Document - Bid Invitation

Hi,
Anybody knows how can I turn default this field "Follow-On Document" with the value "PO or Contract".
Every time when I try to create a Bid Invitation, this field show me up "PO" such default.
See the print of the screen: [SCREEN|http://geocities.yahoo.com.br/pedrosapmm/doc.jpg]
Tks,
Pedro

Hi Pedro,
This works the other way. Please make sure that both the indicators are not selected. Then you will "Purchase Order and Contract" as default.
SPRO -> Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Define Transaction Types -> BUS2200
and for all your BID transaction types (PO and Contract must be not be selected).
Hope this solves your problem.
Regards
Kathirvel

Vendor not able to see bid invitations created one day before

Hi friends,
We are workig with SRM5.0 SP08. I have observed that vendors are not able to see bid invitations processed one day before.
Could you pls suggest the probable reason, if anybody has come across similar problem? Bid invitation version is active and can be seen with purchasers login.
Your responses will be highly appreciated.
Regards,
Prashant

Hi Marcin,
all these bid invitation statuses are not closed. its published only. The problem is bidder is not able to see bid invitations with dates in the past.
Dinesh,
Ur right. There is also problem with search functionality. In fact I can display list of bid invitations only if I am not giving any search criteria.
Regards,
Prashant

No approval workflow found error while processing the Bid Invitation

We are working on SRM 5.0 (SP level6). We are able to create the bid invitations successfully from the sourcing cockpit. However while saving the changes in the bid invitations, system shows the error "No approval workflow found". When checked in SWB_PROCUREMENT , no workflow exists for object" BUS2200, Bid Invitation EC"in the standard SRM.
Kindly confirm what is missing...
NNK

Hi Nitin,
Use T-code OOCU - Task custamising overview. Then SRM-EBP --> SRM-EBP-WFL then active event linking.
Please activate WS145000026 for automatic approval of bid. or WS145000027 for one step approval of bid invitation.
This will help to solve your problem. IF not please reply me the error.
Regards
Apparao.

Bid Invitation Problem......

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