Bid Invitation - Technical and Economic offer

Dear consultants,
The process to determine the winner bids in my client is the following:
The bidders are asked to send two envelopes, one with the Technical solution and another one with the Economic offer.
Once the End date for bidding is reached, the technical solutions of each vendor are opened and it is defined which of them are OK or not to continue in the process. Until this point the prices must not be known by the purchasers or anyone in the company.
For those that are OK, the Economical Enveolope are open and the winner bid is defined by price.
Can you suggest me a way to implement it? Is any standard funcionality?
Thanks
Ezequiel

Hi,
You requirement is best sutied in SRM 7.0 -PPS (Procurement for public sector)
in the SRM 7.0 - Activate the Business function for PPS in SPRO.
You can use the standard functions like
1) Tender Fees payment thro Payment gateway -customization to be done.
2) EMD fees payment
3) Pulbishing the Bid .
4)Receiving the bid from the Bidder
5) Processing the Bids ,
a) Technical opening of the bid on the date
b) Price Bid opening on the date
6) 4 eye Principle can be adopted
7) price Comparision
8) final p.O (or) contract awarded to the vendor
Regards
Ganesh

Similar Messages

Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

BID invitation URL and Portal

Hello,
Implementing ECS SRM 5.0
When you publish bid invitations, the URL in vendor e-mail points to the ITS. However, we use the portal and due to that, my request is if it is possible to change the URL to the portal URL.
This should not be done in the EXT_ITS attibute in the vendor hierarchy as this is for the ITS, nor in the service.
What is the recommended way to do this?
rgds
GAR

hi,
Try using the BADI "'BBP_SUS_MAIL_DESCR'" to change the email contents to contain the EP url.
related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
The ITS details are however picked up based on the value of the paramater "EXT_ITS ".
BR,
Disha.
<b>Pls reward points for useful answers.</b>

Bid Invitation attributes and weighting function

Attributes are transferring to Weighting section. This did not haqppen in the past.
During bid invitation creation the dynamic attributes that are used are
automatically transferred to the weighting function. Along with this
there is a message that is displayed "Specify the parameters of
weighting function". This never happened in the past before
implementing ECC 6 Enhancement pack 5, SAP_BASIS Component: Support
Pack 7 for 7.02, and SAP Kernel: 720 patch 115.
I found note 1662288 but it is applicable to server 701 and 702. Our
server is 550.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid invitations output

Hi experts
I would like to know if bid invitations (restrict and public) can be sent to SUS via XML?
I configurated it but when I save the bid the syssten not send it to SUS but the log is sent with success, when I go to SUS as supplier bider I can't see bid invitation.
Concening output by e-mail with URL for reply, where I can set this URL, I tested and the e-mails are sent but the URL is wrong, no access possoble>
Thanks
Nilson

Hello Nilson,
Bid invitations are stored in the SRM-EBP and not sent to SRM-SUS. You can configure 3 types of logon access to Bid.
A. With SAP NetWeaver Portal
B: SUS is the logon interface for supplier and SRM-SUS has a menu like "Process Bid" which is liked to SRM-EBP. When user select the menu Single Sign On works to SRM-EBP.
C: Usually PO handing and Bid handling person are different in supplier side. In this case you can provide 2 different logon interface for SRM-EBP and SRM-SUS.
The URL in the email is generated based on EXT_ITS attributes in the PPOMA_BBP. You can also change the URL by BADI BBP_CHANGE_URL.
Regards,
Masa

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

The sender of the bid invitation

Hi gurus,
     Why the sender of the bid invitation to the suppliers turns to the approver after the bid invitation has been released. how to change to the creator of the bid invitation?
      I mean the email.
      thank you very much.

Hi wang,
There are two ways a bidder can receive / send his bid. One is via mail and the other by looging into portal using his own user i.d & password provided by the purchaser.
As mentioned by Yeu Sheng Teo the bidder gets a mail whenever a bid invitation is sent to him / her.
He then logs on to portal with his user i.d & password and selects the bid invitation and submits his bid which the purchaser can access using Process Bid Invitation link and the status against the particular bidder shows a bid submitted under Bidder / Bids tab.
You maintain the contact person for bidder / vendor using personal data tab in Manage Business Partners link.There you choose employee as contact person and maintain User i.d & password and communicate the same to vendor / bidder.
Hope this makes you more clear.
Award points for helpful answers.
Rgds,
Teja

Bid Invitation history (associated Shopping cart)

Hi
I am trying to figure out the tables where a BID invitation's history is maintained. Basically i am trying to link a particular BID invitation number with the shopping cart number it is associated with.
Can someone tell me which table/function can help me find the link between BID invitation and shopping cart.
Thanks
Nagender

Hi
<b>Try BBP_PD transaction -> Best transaction for finding details of any type of document in SRM.
It will give all the tables involved in this case.
It by default works for BUS2121 -> shopping cart
and change the Business object type from BUS2121 (shopping cart) to the Bid (BUS2001* -> not sure chk it out)
and then give your Bid invitation number and execute it. On the next screen, it will display at least one line, and on the line when you click, you can see all the details of that document. Even the back-end document details as well.</b>
Let me know incase you face any issues.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Upload SRM Bid Invitations

Hi,
We are trying to upload the bid invitations( downloaded and modified the price) in SRM 5.0 system, we are not able to upload the changes back into system.( Not getting any error messages, when uploaded into system)
Any documentation around uploading the SRM documents and any special configuration required for this.
Thank you
Sreedhar Vetcha

Hi Sreedhar Vetcha,
this functionality is not quite comfortable, but it works. You need to use the indicator U (update), D (delete), A (add) to adjust the document per line.
Have a look into notes 790860, 734060 and 812884 as well 734936 how to use that feature.
Cheers,
Claudia

Bid Invitation Table Names and Field Names

Dear All,
We are implementing SRM 5.0 and we have a requirement of creating Interface for Loading data from R/3 to flat file or database and then in to BW.I am new to SRM module.I hope You will help me in finding out following fields technical name and table name corresponding to the fields.
Bid invitation name-
Bids required for all items-
Detailed Price Information-
display weighting to Bidders-
DOTP-
Email-
End Date(Tender)-
EPPU Minimum Financial category-
EPPU supply head-
EPV-
Fax-
Final Indictor-
Follow -On-Document
Frame work agrement Number-
GPA item Category-
GST Indicator-
Item category-
Line Type-
MPN-
MPN Indicator-
MSD Clearence-
Negotiation indicator-
Offer Validity-
Tender opening date-
PC end date-
phone-
Pr Item No-
Procument nature-
Procument type-
Product-
Product category-
Target quantity of bid invitation-
target value of bid invitation-
tech spec by indicator-
tender box number-
tender classification-
tender open date-
text fields
Thanks in advance.
Regards,
Meera

Hello,
You can go to transaction BBP_PD and choose Object type BUS2200 (for Bid Invitation) and click on Run button (or F8). Next, click or any searched document. In document display You can click on header or item, partner etc. and You get list of all used tables and fields.
Regards,
Marcin Gajewski

Status of Bid invitation and BID

Hello All
What are status ( ALL STATUS) header / technical status of Bid Inviatation and Bid response existing AND THEIR IMPORTANCE ?
for example
Bid Invitation
created
published
Bid
accepted
approved ( do we really require bid response approval)
Muthu

Hi,
For Bid Invitation
1. Held Bid
2.Awating Approval. --Bids are subjected to Approval
3.Published.
I think created is not there
For Bid
1. Accepted
2. Rejected
3.Unprocessed Bids --Bids submitted by the vendor but due date is there for processing
In SRM 7.0 only Bid Response is there.In this supplier has to click the button stating whether he is participating in the Bid.
Regards
G.Ganesh Kumar

Automatic grouping and creation of a bid invitation

Hello everyone,
we tried the automatic creation of a bid invitation in the case of items without assigned source of supply with report BBP_SC_TRANSFER_GROUPED.
We get the correct errors in the report log of missing start date and end date of the bid and missing the bidder, because I never entered the information. The system doesn't give me a chance to enter the information. It is automatic.
So what is this automatic creation of a bid invitation with report BBP_SC_TRANSFER_GROUPED for?
Where is my mistake?
Thank you in advance.
Sebastian Beyer

No answers have been given.

Set Incoterm and Terms of Payment in Bid Invitation

Hi gurus,
    We are using SRM 5.0 on ECS with backend ECC 5.0.
    The requirement is that the user want to set incoterm and terms of payment when they create bid invitation.So the bidder can just follow what the purchaser has set in order not to change the value.
    Anyway we can do this?
    Thank you in advance.

Hi,
If you dont want the Bidder to chnage the values for the fields "terms of payment" , "Incoterm" then you can have 2 options:
1.   Make these fields display only using the BADI BBP_UI_CONTROL_BADI".
2. Implement checks acc for these fields in the Bid screen if the bidder tries to change these values thorugh the BADI "BBP_DOC_CHECK_BADI".
Also I didnt recieve any mail from your id.Can you pls resend it.If possible send me the doc with your deatiled reqt if i have misunderstood anything.
BR,
Disha.
Do reward points for useful answers.

Default dynamic attributes and weightings on BID invitation

Based on certain business logic i need to default dynamic attributes and weightings on bid invitation transaction BBP_BID_INV,
I tried to do some code in method BBP_QUOT_CHANGE of BADI
BBP_DOC_CHANGE. The execution doesn't stop at that method as i put a breakpoint there.
However it does stop at BBP_BID_CHANGE method, i could not use this method because et_weight internal table is not available there ( i need to populate something in weightings) although ET_DYN_ATTR is available.
Question is , for what purpose BBP_QUOT_CHANGE is used ?
Let me know if you have any inputs ..
-With Thanks
Alok Pathak

Hi,
BBP_QUOT_CHANGE method is used for QUOTATION.Whenever any change is done in the Quotation then this method is triggered.
BR,
Disha.
Pls reward pointsfor useful answers.

Bid Invitation - Technical and Economic offer

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