Bid invitations in SUS

Hi experts
I am configuring the integration bid invitation and SUS, so vendors already can acsses SUS and create responses for bids, when vendors click in BID INVITATION the system open a new page with the bid invitations, I need the system open the bids in the same page in SUS, is it some configuration?
Thanks
Niilson

Nilson,
When a Bid Invitation button is clicked from SUS, it opens up SRM page for that vendor user. Thats why you see the extra page.
One option is, If you are using portal, you can add another tab for SRM for that user and that should show 'Process Bid' function. Clicking on which will open the Bid in the same page.
SG

Similar Messages

Url for public tender/bid invitation?

Dear Gurus,
We are configuring public tender/ bid invitation document in our SRM server 7.01 (SRM 7 enhancement pack 1).
We have created a bid invitation document of type public. It has gone through approval and got published. We have not configured the system for decoupled bidding (bidding response from SUS available from SRM 7.01).
In which portal, the bid invitation will be published? is it the supplier portal or there will be separate portal link available for the same? Could you please give me a hint where to look for the public tender?
Secondly, who will get to see the public tender? Are only the suppliers present in the SRM system or any supplier who is even not registered with the client can see the public tender?
Any inputs will be highly appreciated.
Thanks and regards,
Ranjan
Ranjan Sutradhar

Dear Ranjan,
Your requirement can be achieved with the press tendering(paper add or advertisement on company website), where the client will be giving the details related to the Bid invitation so that the suppliers can view them and if interested they can register themselves to access the bid invitation and proceed with the follow on activities for response submission.
As you have mentioned , you can publish a link in the client main page referring to the Bid invitation with details and asking the interested suppliers to registered themselves via supplier registration url , so that a corresponding business partner will be generated for them in the SRM system and at the same time purchaser will be notified with the interested suppliers.
Once the supplier is registered, then they can access the bid invitation with there login credentials.
But at no point of time suppliers without registering in the SRM system can access the Bid invitation.
Hope this will answer your query.
Thanks & Best Regards,
Rahul

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Create and Send Bid Invitation

Hello,
Newbie here, so thanks in advance for any help. We are in design phase and trying to figure out what's feasible or not. We want to automatically create a bid (RFQ) from an approved SC item. We then want to send this bid (RFQ) to our middleware (egate). Here are my questions:
(1) Can I create a bid in SAP EBP from the SC item, without setting up the Bidding Engine?
(2) Is creation of bid in SAP EBP, the same concept in R/3 backend, that is, I can view it via ME43 and it's stored in EKKO?
(3) Found several FM, what is the diference between BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE? Which one should I use for our purpose in (1) above?
(4) Then, there is the BADI, BBP_CREAT_RFQ_IN_DPE...this seems to be a user-exit connected with the Bidding engine, allowing the developer to change the bid?
(5) How can I send the bid (RFQ) automatically to the middleware within SAP EBP in XML format? Is this feature available in one of the FM in (3) above?
Thank you.
Regards,
Irene

Hi Irene Yu,
Good Quesitons. I will try to answer what i can.
1. You can create a Bid Inv in SAP EBP from the SC item. You do not set up Bidding Engine separately. It is part of EBP, you just need to enable the Sourcing/Bidding transactions, Assign Roles and Authorizations.
It is LAC, SUS, CCM, those are setup separately.
2. Creation of bid in SAP EBP, One part of RFQ functions, as the same concept in R/3 backend, but have much features than what you do in R/3.
3. The diference between BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE.
BBP_PD_BID_CREATE is used as parf of Bidding Functions, not an interface.
BAPI_BIDEC_CREATE is an interface. You are trying to create Bid Invitation from external system, you should consider this interface.
4. Yes, there is the BADI, BBP_CREAT_RFQ_IN_DPE...this seems to be a user-exit connected with the Bidding engine, allowing the developer to change the bid inviatation in the background, Like other Doc Change Methods in BBP_DOC_CHANGE_BADI.
5. How can I send the bid (RFQ) automatically to the middleware within SAP EBP in XML format? Is this feature available in one of the FM in (3) above? - I am sorry i do not understand this question.
Regards,
Jay

Bid invitations output

Hi experts
I would like to know if bid invitations (restrict and public) can be sent to SUS via XML?
I configurated it but when I save the bid the syssten not send it to SUS but the log is sent with success, when I go to SUS as supplier bider I can't see bid invitation.
Concening output by e-mail with URL for reply, where I can set this URL, I tested and the e-mails are sent but the URL is wrong, no access possoble>
Thanks
Nilson

Hello Nilson,
Bid invitations are stored in the SRM-EBP and not sent to SRM-SUS. You can configure 3 types of logon access to Bid.
A. With SAP NetWeaver Portal
B: SUS is the logon interface for supplier and SRM-SUS has a menu like "Process Bid" which is liked to SRM-EBP. When user select the menu Single Sign On works to SRM-EBP.
C: Usually PO handing and Bid handling person are different in supplier side. In this case you can provide 2 different logon interface for SRM-EBP and SRM-SUS.
The URL in the email is generated based on EXT_ITS attributes in the PPOMA_BBP. You can also change the URL by BADI BBP_CHANGE_URL.
Regards,
Masa

Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid Invitation attributes and weighting function

Attributes are transferring to Weighting section. This did not haqppen in the past.
During bid invitation creation the dynamic attributes that are used are
automatically transferred to the weighting function. Along with this
there is a message that is displayed "Specify the parameters of
weighting function". This never happened in the past before
implementing ECC 6 Enhancement pack 5, SAP_BASIS Component: Support
Pack 7 for 7.02, and SAP Kernel: 720 patch 115.
I found note 1662288 but it is applicable to server 701 and 702. Our
server is 550.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid invitation XML

Hi,
I want to send the bid invitation to vendor via XML. I choose output media XML and publish the bid invitation.
I get a success message that the Action is successfully completed, but I don't know what happened.
Does it works with XI?
Thank you
joseph
Edited by: joseph fryda on Jan 2, 2008 9:28 AM

Hi
Which SRM / SUS version are you using ?
You can create a Bid Inv in SAP EBP from the SC item. You do not set up Bidding Engine separately. It is part of EBP, you just need to enable the Sourcing/Bidding transactions, Assign Roles and Authorizations.
It is LAC, SUS, CCM, those are setup separately.
Bids are created in SRM Bidding Engine (ABAP part). If you don't want to use SRM Bidding Engine, then you should use the DPE scenario where the RFQ is not created in SRM but in your external Sourcing tool (Exostar).
This scenario is still present in SRM 4.0 or 5.0 (even if not intented to a futur extension).
You will trigger this RFQ export manually from Sourcing Cockpit, except if you have customized "automatic creation of bid invitation for items without source of supply" in SPRO --> SRM --> Sourcing --> Define Sourcing for Product Categories (this option is not available in EBP 3.5, thats' why I was asking about your SRM release).
Related links ->
http://help.sap.com/saphelp_srm50/helpdata/en/33/16533d6dd60610e10000000a114084/frameset.htm
The bid invitation creation service is bbp_bid_inv.
Please look at following thread:
Email to Vendor and Creator while creating PO
Run report RSWUWFMLEC to convert work items to mail. In transaction SCOT you can send it to preffered vendors.
Related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
Re: Create and Send Bid Invitation
Hope this will help.
Regards
- Atul

Back end PO from Service Bid Invitations in SRM

Hello Guys:
Currently I am facing an issue in the way SRM system works for Service and Hierarchy Service Items. When I create a PO directly from a SC that has Service Items (with or without hierarchy) on CES the PO is replicate to the back end but if I create a similar PO but this time from a QUOT of a Bid Invitation the system does not create the PO copy on the Backend, Does any one of you know if this is normal? why if I create a PO from the SC then the PO is copied to the back end but not if it is coming from a Bid Invitation??
Thanks
Hugo

Hi,
We don't do Inbound dilevery in Service Procurement. We post service entry.
As I said there should be some setting missed in 'SE_SERVICES_PROCUREMENT' XI scenario. You should trouble shoot it.
As of I remember after posting service entry sheet; confirmation used to get created in SUS.
Regard,
yaniVy
reward if helps

How can we repair the output of the downloaded excel in bid invitations?

Hi
We are intrested in changing the current format of the downloaded file. We would like to remove the header lines and that only the item lines will be performed, we are also intrested of removing the columns: line category, Field Attribute, Change Key. The only columns we need to be performed in the file are: Document Number, Item Number, Item Description, amount, Delivery time.
Can anyone clarify how can this be done?
Thanks
Hilla

Hi,
Dave is right.
You can use BADI : BBP_PD_DOWNLOAD to chnage the format of the file.
Also see ths related thread:
Re: SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)
BR,
Disha
DO reward points for useful answers.

Add a new button to BID Invitation screen

Hi,
How to Add a new button to Bid Invitation Screen in SRM?
Thanks,
Raveendra

Hi
Which SAP Version you are currently on ? What is the exact requirement ?
If i understand you right, Incase you want to add a button to the existing screen template then it will require standard code change and also you need to plan out how will you will code the logic to activate the button.
There is no BADI which can do this as this is not a SAP funtionality. You need to do a little bit of research on this to get the job done.
Regards
- Atul

SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)

Hello,
I am currently working on the Bidding Engine in SRM 4.0
I would very much like to use the Download/Upload function in Bid Invitations, but for now I have the feeling it doesnt work.
I tested it by downloading a Bid Invitation and changing just one info like an item quantity or description. I put U (for Update) in the corresponding cell of the Change column. I also held the bid invitation in SRM before returning to it to upload the modified Excel-file.
When I upload the Excel file, I dont have any error messages, but no changes are done either.
Does anyone of you have an idea how I could make it work?
Thanks!
Andrea

Hi,
Please do the following things.
Excel updown/download is very flexible functionality.
(BADI : BBP_PD_DOWNLOAD)
1. You can change the format (how the document should be downloaded, which fields : Control variants in BBPC_UP_DOWNLOAD table)
2. You can also upload file (your own format : implement parsing method)
3. You can add your own fields. (APPEND_UPLOAD_DATA)
We are working on one such scenario for Contract Upload.
You can also check the following notes.
There is a SAP Note on downloading BID file.
Note 734060 - SRM: Upload and download of documents using MS Excel
They have given one example in this note.This is a consulting note,you will find it
Two more notes which can help you
734060
734946
I hope it will help.
BR,
Vijay Mittal
Plz award the points for help.

Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Automatic grouping and creation of a bid invitation

Hello everyone,
we tried the automatic creation of a bid invitation in the case of items without assigned source of supply with report BBP_SC_TRANSFER_GROUPED.
We get the correct errors in the report log of missing start date and end date of the bid and missing the bidder, because I never entered the information. The system doesn't give me a chance to enter the information. It is automatic.
So what is this automatic creation of a bid invitation with report BBP_SC_TRANSFER_GROUPED for?
Where is my mistake?
Thank you in advance.
Sebastian Beyer

No answers have been given.

Help needed in SRM-Bid Invitation creation

Can any one send me steaps to create Bid Invitation in SRM.
Thanks in Advance.
Regards
Uday

www.sap.com/solutions/business-suite/srm/pdf/BWP_SID_Sourcing_SRM.pdf
http://help.sap.com/saphelp_srm30/helpdata/en/5a/4cc5376848616ae10000009b38f889/frameset.htm
refer the above links
regards
vivek
please reward points for all the useful answers

Bid invitations in SUS

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