Billing document referencing a credit note

I have a requirement to create a billing document that references a credit note that is already in the system. A credit note was created for returns for an invoice that has been paid and we now want to create another order and bill the customer less the amount of the credit memo. Its a cash payment and an invoice is not created.How do we go about that.

is this your scenario:
- sales order, delivery and billing document created for customer, say 100 pce
- customer payed for the order of 100 pce
- customer returns 10 pce
- credit memo request and credit memo created for 10 pce
- customer orders a new order say 200 pce
- you create a sales order, delivery and billin document for 200 pce
But customer should only pay for his new order the value for 200 -10 = 190 pce
is this right?
I don't think you need to do anything as the FI postings anyway are updated and the Open items for the customer in FBL5N should show this.
It is just a payment process, your accounting clerk should inform the one who raises the order that the customer is only to pay for the difference.
Well, this how we do it (in Pharmaceuticals).
regards
Sidi

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Error creating accounting document for a credit note

Hi All,
I am facing an issue while creating an accounting document for the credit note created.
The scenario is as follows:
Created a credit memo --> created credit note --> create accounting document
While creating accounting document, i'm getting an error message as 'The G/L account XXXXXXXX requires an assignement to CO object'.
Please let me know why i'm getting this error and how to overcome this issue.
Thanks,
Anil Kumar

While creating accounting document,
i'm getting an error message
First of all, I am not clear on your above statement as in normal circumstances, once you generate a credit memo, in bacground an accounting document will also be generated.
In your case, I believe while saving the credit memo, system throws the error to maintain CO object in which case, do the following:-
Go to TCode KA02 enter the controlling area, give the G/L acoount No and click on Master data tab. There select "Default Acc Assgmnt" tab and enter Cost centr and save.
Next Go to FS00, input the G/L Account and click on Edit Cost Element on top. There click on Basic Data and for the field CElem category, maintain the required numeric value. Now select the tab Default Acct Assgnmt and there maintain the required cost center and save.
thanks
G. Lakshmipathi

Billing Document Subsequent debit/ credit:

Dear SAP Experts,
I am in search of the Document type (Sales) , though which there can be subsequent debit credit to the billing document (Which is already posted to accounting) and the new accounting document should be created with the invoice reference as the Acc. Document of the original billing Doc:
Such as:
BIlling DOc. No : 90666767 (F2)        Accounting Dcou: 22000089789 (RV)
Next Subsequent Credit :   Billing document (F2)
Accounting Document 220056537292 (DZ)    But in the INV. Ref: there should be 22000089789
Please advice.
I have tried the INVOICE Correction Request (RK) But it generates RV doc Type in accounting and Invoice reference is not Present.
Regards,
A S

Dear SAP Consultant,
If, I have understood correctly, This is because,
Accounting Document 220056537292 (DZ) is your Collection-Document (DZ - is Collection Doc.type against Billing Doc. Type - BL) against your BIlling DOc. No : 90666767 (F2)
For Billing Doc-types, Check with: VOFA
Best Regards,
Amit.
Note: I was not clear with your doubt, while replying, so if its not related to your query, Please excuse.

*Billing Document Splitting with Credit control Area*

Hi
please give me solution for the following matter
there have some invoice splitting with credit control area from sales order header , because some orders available credit control area some order not available credit control area . can i create one billing document for those without splitting?
thanks
L.C

Hi L.C,
You can see VBAK-KNKLI field differs in sales document. The split is standard system behavior since
these are header fields. Please refer to note 11162 for details on split criteria for invoices.
In order to avoid the split you can either clear the fields in the copy control or you can change your credit management
configuration so that the credit accounts determined are the same.
I hope it can help you.
Regards
Ruy Castro

How to Copy from Billing document F2 to Credit or Debit memo?

Hello,
I know the Menu path for copy control of billing document to billing document which is as follows
SPROIMG-Sales and Distribution-BillingBilling Documents-Maintain Copy Control of Billing document--Copy COntrol: Billing Document to Billing Document where I give the Source and the target.
Now I have a scenarion where F2 invoice has ForTrade/Customs information in the Header of F2 invoice which can be viewd through VF03->Header->ForTrade/Customs tab.
Now that inforamtion has to be transferred to CR/DR which is now not being copied although I have set the copy controls between the billing document.
So, can anyone help me by providing the information for the following questions?
1.How will I acheive the copy of Foreign trade to CR/DR from F2?
2. When I copy from F2 to CR/DR, which all information from F2 will be copied to CR/DR?
Thanks for the help.
Anupama Rao

Anupama,
The foreign trade data is copied from delivery to billing and any order doesn't contains the foreign trade data and when you create a credit memo request CR by copying F2 invoice the foreign trade data is not copied to CR and when you create a G2 invoice from CR the foreign trade data is not copied because it doesn't exists
the optimal solution for this is to keep the incompletion for foreign trade in the G2 and L2 inovices
Regards,
Santosh

Error in document releasing for credit note

Hi
I am trying to raise a credit note for a sales return order. after saving the document when i go to change mode and try to release the document for accounting,
The system gives an error message as the document is being processed. Due to this activity other entry are also getting held up.I am unable to post next invoice also.
Pls help

hi
this is earror comes in release document
so plese chek u vf02 , for billing document their is any pending process and the check ur document flow,
when u release the document it is for save but not complete so u can check account determination ,
revenue account determination is complete r not , so go to vf02 clik on environment tab , and select account determination analysis, and select revenue account, plese check ur account determination,
so u can check in tables also , vbrk, vbrp , tables for status ,
it is help full

Financial document - Letter of credit not updated

Hi ,
The financial document ( LC) open value is not updated in vx13n after the PGI and billing even though accounting document is generated in both the cases.
We have assigned the financial document at the item level in the sales order.
Aslo we have tried the cycle where i have assigned the LC in header details .
In both the cases its not getting updated .
Can you please guide how can it can be done .

Got solution.
updated settings in the credit limit check. Automatic credit check with routing updated in the config. now open values are updating in the fin.documents

Not able to cancel the Credit Note due to "Net Value could not be 0" error

Hi Gurus
We have created the Credit Memo Request with ref. to invoice and PGR , and against that Credit Memo Request entered Credit Note .
Credit Note is showing 0 Net Value and no accounting document generated .
Further system is not allowing to cancel the billing document i.e. credit note .
Pls. Suggest how can we cancel the billing document i.e. credit note and recreate it.
Regds
PR

I wrote that system is not allowing us to create the cancel document with 0 net value.
I need to cancel this document , so that i can recreate new one.
Regards
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Collective billing for credit note requests

Hi ERP Gurus,
i'm trying to bill in a single credit note (billing document) many credit note requests generated through a rebate partial settlement.
I'm using the billing due list functionality (tcode VF04) with collective billing execution mode.
I got a dubt while seeing the billing document created because as many rows as the sum of the items of the two sales documents were created even if there were some common items.
I would like to have a summation if one item (i.e. a material) is present in more than one sales document but i wanna also be sure that the rebate agreement will be correctly taking in consideration the billing document created.
Anybody can support me on that?
Any suggestion is well accepted
Thanks and regards
C*

Hi Carmine,
If you could use any of the user exits to do it may be it will help you to solve you problem better, use a userexit while creating a billing document with more than one reference and then try to check and summate the materials in the user exit.
try this and let me know if this works...
even I did the same in my pro and it worked..
thanks & regards
raviraj

Difference between Invoice cancellation document and credit note document

Hello,
Can anybody highlight the differences between an invoice cancellation document and a credit note document (may be point by point).
I want to know their difference in SAP point of view.
Thanks,
Shankar

Hi,
Invoice Cancellation Document (VF11)
This is basically cancelling-out an existing Invoice, completely.
Whereas, Credit Note is basically setling down some part payment, which isn't being made or billed in excess to actual invoice amount.
Example:
Customer was supposed to be billed with Rs. 100 and got billed with Rs. 110. the payment recieved from customer is Rs. 100. to settle-down oustanding of Rs. 10, one need to create a credit note of Rs. 10 on customer-account.
Best Regards,
Amit

Profit center is not picking from sales order to the billing document

Hi
I am creating billing document but it is not picking profit centre from the sales order.
Could you please help me in this.
thanks in advamce.

Hi,
Ensure that the profit center is assigned to your Sales order.
Also maintain the following settings in copy control.
Goto the T.Code "VTFA".
Select your valid combination.Details.
Double click on "Item".Select your Item category.
Details.
Maintain "Copy requirements" as "002".
Data VBRK/VBRP as "002".
Regards,
Krishna.

Cancel the Release to Accounting but not the Billing Document

Hi Gurus,
Is there a way to Cancel the release to accounting billing document but it will not cancel the billing document. I can't cancel the billing documen because it is already used as a reference to one of our orders.
I hope you can help me...
Thanks a lot!
Mon Magallanes

Hi,
As per my understanding the accounting document in itself cannot be canceled. Because once the posting is done it will be reflected in the PL. If you cancel the billing document itself then the Accounting entries would be reversed.
Thanks,
Mukund

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Link multiple sales documents to a credit memo

Hi,
Long time ago someone showed me standard configuration ( SPRO -Sales and Distribution -> Basic Functions) -Where a credit memo can be linked to multiple sales order/billing document.
In the credit memo screen, you enter multiple sales order/billing document in each row and corresponding credit memo in adjacent column.
Does anyone know this?
Thanks.

Hi,
If you want to link one credit memo with multiple sales/billing document
Then create credit memo with reference to previous document when you are on main screen of credit memo
Again go to SALES DOCUMENT >>> create with reference
then specify another previous document and click on copy the item from second previous document should be appear
Note : Due to system unavailable I am not tested this please try
As far as my understanding it will work if customer from previous document are same
kapil

Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
Balazs

Billing document referencing a credit note

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