Billing FOC item - Third Party Flow

Hi,
We have a scenario on third party flow (item category TAS) which have
problem.
The third party is as below
SO -> PO -> LIV -> Billing
1. We create sales order with price
2. We order a free of charge PO
3. Vendor do not invoice us and no LIV can be done
4. We bill the customer
Billing quantity is set to copy the LIV qty in copy control.
However, when the PO is free of charge, No LIV can be done in the case.
As LIV cannot be done, how the billing qty can be copied from LIV?
Would like advice from SAP on what we can do on this case if we reqired
an LIV before the billing.
Regards,
Terry

hi,
When you create the Purchase Order remove the LIV Indicator from the Invoicing screen so that you do not have to the LIV, now you must be using the copying requirement routine 28 which has to be copied and modified. The following code is the part of routine 28.
Check that there is a quantity due to be billed
IF VBRP-FKIMG = 0.
    PERFORM VBFS_HINZUFUEGEN_ALLG
               USING VBAP-VBELN VBAP-POSNR 'VF' 'I' '147'
                     SPACE SPACE SPACE SPACE.
    SY-SUBRC = 4.
ENDIF.
before the If statement you will have to calculate the FKIMG(Billing Quantity) on your own logic for the Purchase order which has the LIV indicator not on and the GR made so that this check will be bypassed only for those PO.
You will have to take care the other controls like duplication and other things.
Regards,
Murali

Similar Messages

GR date (MIGO) as the Billing date in Third Party Sale

Dear All,
I have a scenario where the GR date should be the billing date in third party sale.
Can it be accomplished by any user exits of billing? Please share your ideas and if this can be done through user exit, please name the user exit.
Thanks in advance.
Regards,
Ipsit

hi,
read sales order number or PO number or get the information from document flow of VBFA if pO exists thengo to PO history in EKBE table if BWART - 101 then trigger billing document with reference to SALES ORDER on the same day.
for that you need to create a Back Ground Job in SM36.
balajia

VPRS in third party flow

Hello Expert:
ABout the Third party flow, i met a problem recently.
in the PO, it has material cost 100, and freight cost 10.
in the sales billing , the VPRS also equals 110 .
but after MIRO
the VPRS in sales billing has changed to 100 (110-10).
Does anyone has idea that can let the VPRS do not change after MIRO?
thanks,
Linda

Hello Linda,
As of Release 4.6, the costs for a third-party business transaction
are only transferred from the billing document to the costing-based
profitability analysis via condition type VPRS. Please read note 322497
regarding system behavior in third-party case.
Individual purchase orders should be handled in the same way as third-
party billing documents regarding the determination of condition type
'VPRS'. The VPRS condition will contain the right value.
If we pass the costs also during the invoice receipt then you will
have duplicate costs i.e. once during IR and again during billing.
If you wish to bypass the standard behavior then you can activate the
exit in note 1376862. However this is not recommended.
You can use the user-exit solution described in the attached note
1376862. The code is already part of your system so that the only step
necessary is to implement and activate the RKE_EXIT as described in the
note.
Note 1376862 is a pilot release note. so i think maybe it will be better that you can
create one incident for the issue.
Thanks and best regards,
Ronghua Fan

Reg: Third Party Flow Setup

Hi Guru,
i need Customizing and flow of Transaction for the Third Party setup Document. please provide the valid information on this.
Thanks
BR
Siva

THIRD PARTY SCENARIO
In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
The processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally, can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing
If a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
When you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
You process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Goods receipt will be posted when ever the vendor ships the goods to our customer.
We will do this transaction in SAP using MIGO.
Invoice receipt is done when the Vendor sends us the invoice.. ( I.e Billing ).
It can be done using MIRO.
THe above two steps are standard and manual. There are many other ways that the actual process can happen. If the client follows EDI standards then the Goods receipt and Invoice receipt can be done through IDOCs automatically.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always following a third party process for a material then you have to create the material using item category group BANS.
The procurement type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurement ( in house manufacturing and external procurement).
Step 2)
the item category in the order should be manually changed as TAS.
For that you need to configure the item category determination
Order type + item cat Group + Usage + High level = Item cat + Manual item cat
OR + NORM + + = TAN + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevant for billing indicator as F
step 4)
The schedule line category for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requisition order immediately after the creation of the sales order and the PO to vendor is created against this purchase requisition.
http://help.sap.com/bp_blv1600/V5600/BBLibrary/HTML/114_EN_IN.htm
regards,
indranil

Issue for creation date of Billing document in third party ???

Hello SAP Folks,
This issue is related to third party scenario. The basic requirement is to create to a billing document with a creation date same as
Good issue date of Sales Order.
For your information, with the help of enhacement we have passed on the value of posting date of material document generated
from MIGO to Goods issue date in Sales Order. I am very much aware that setting up a new copying routine would help me but
relating the GI date field of Sales Order from the techincal point of view is a complete work stopper. Could anyone throw light on
the workaround for mapping this case ???
Regards,
Sarthak

Hello,
Thanks Alex for your input on the topic !!
But i would like to say that the billing relevance of the item category has to "B" as this process of Third part Sales talks about creation of billing document after the MIGO. And i am basically interested to Populated the posting date of MIGO for Biling creation date.
In Sales Order, the GI date is modified to Posting date of MIGO through enhancement. I have been looking around relevant tables to fetch the GI date of Sales Order but not getting the right track...
Could anyone provide any other workaround to implement this sort of requirement ???
Eager to hear from Lakshmipathi ...
Regards,
Sarthak

Billing Qty in Third party sales

Hi ,
I am MM person , executing a Cycle for third party Sales.
I have query regarding Item category , in std SAP Billing relevance field value for Item category TAS is set as F ... what does it mean ? What if i set it to B , what would be difference ?
Also , at my end , I have creates a Sales order - > PR - > PO and now i am changing Qty in PO and expecting that it will automatically update my Sales order but it is not happening.
Is it Std functionality
regards
Shrey

Hi
SAP Billing relevance field value for Item category TAS is set as F ...
what does it mean ?
F: Order-related billing doc. - status according to invoice quantity
Relevant for order-related billing documents based on the invoice receipt quantity (third-party business transaction). The system transfers the order into the billing due list only after the vendor invoice has been received and processed in the purchasing department. After the receipt of each invoice, a customer invoice is created for the quantity that appears on the vendor invoice. The order has status "Billed" until the next vendor invoice is received.
Item category TAS (Third party item) is set up with billing relevance "F" in the standard system.
This process can also be related to the quantity of goods receipt.
This is self explanatory
F means system will check whether MIRO has been done for that item
What if i set it to B , what would be difference ?
Billing relevance B is wrong for third party because if the sales order is for 5 qty qnd the vendor PO is for 5 units but the vendor delivers only 3 to your customer directly and he gives you bill for only 3 and you do MIRO for 3
If you make Billing relevance B system will make customer invoice for 5 qty which is wrong
If you make Billing relevance F system will make customer invoice for 3 qty which is correct
Also , at my end , I have creates a Sales order - > PR - > PO and now
i am changing Qty in PO and expecting that it will automatically update
my Sales order but it is not happening.
Is it Std functionality
Yes if you update po qty system will not update the sales order qty
you need to go for some development here
Regards
Raja

Third party but SD billing before MM billing

Hi,
In my third-party flow I can not wait for receiving the MM invoice. My SD billing process is daily.
So I want to use the functionality of third-party but I want the SD invoices does not depend on the MM invoice.
I have changed the item category TAS.
Instead of billing quantity F (SD invoice quantity depend of MM invoice quant.) I have put A (invoiced quantity depend on sales order quantity).
The same in the coping control but it is not working.
I have checked the copying requ: 012 thinking in a standard validation but I have found nothing at all.
Can you help me.

Hi,
If you are still using 012 routine in copy control then remove this routine because this routine is used for following :-
When using a third party vendor to source products for a customer's order, the invoice for the goods should not be issued until the vendor has actually delivered the goods to the customer. In order to insure that this is the case, an additional validation check is needed. This requirement contains this check and can be assigned to the relevant third party billing item category to insure that undelivered items are not billed prior to delivery.
So instead of this you can try using standard routine 2 Item/order related and test the scenario if works,else you can use Z routine as per your requirement.
Reward points if useful
Regards,
Amrish Purohit

Third Party Billing Plan Invoice problem

I have an issue in regards to using milestone billing with a third party order..
We currently use third party ordering to ship goods direct to our customers from our parent company in France. This process works well. I know have a scenario where our customer wishes to pay for goods in 2 installments . When they place their 3rd Party order they pay 50% of the total price up front then pay the remaining 50% plus an additional fee of 5% after 12 months. I have configured a new milestone billing plan for this scenario but I am unable to raise a billing document for the customer.
In the non billing plan scenario the document flow works as follows
Customer sales order raised - Automatic Purch Req - Purch order raised against parent company - Parent company ship to customer and bill us - vendor ivoice loaded against PO (MIRO) - Customer is billed via original sales order
The Billing plan scenario should work like this (but doesn't)
Customer sales order raised - Automatic Purch Req - Purch order raised against parent company - Customer Billed initial 50% - Parent company ship to customer and bill us - vendor ivoice loaded against PO (MIRO) - 12 months later Customer is billed via original sales order.
The issue I have is that the system cannot see an open billing quantity for the order even after the Vendor invoice has been loaded into the system against the purchase order.
Has anyone else had issues with this scenario and if so could they offer some advice on how to resolve
Many Thanks

Hi Mark,
This is expected in standard scenario.
In third party scenario, the billing relevance is either E or F in the item category.
If A, you can do invoice only for the quantity for which MIGO is done.
If F, you can do invoice only for teh quantity for which MIRO is done.
Your non-biling plan scenario is working fine, becos you are doing MIRO.
It is not workign in billing plan as you are not doing MIRO here.
So,
If you want to do partial billign in billign plan, you have to do MIRO for partial quantity and then do billing. In this case, only that part of teh invoice value will be used for creating the invoice.
However, I would suggest you to use someother item category for third party item with billing plan which doesnot have billign relevance as A or F, but has B or C. Then try doing billign as per billing plan. It will work.

How Billing doc.created from purchase invoice in Third Party Sale

Hi All
Our client requirement has been mapped as sap third party sales process .
But if the vendor is delivering less qty . than the qty. for which Sales ordered has been created, How to create the Sales billing Doc. according to the purchase invoice so that Sales Billing Doc. should be created for the delivered qty. only .
Please suggest the configuration & how the data is flowing from the Purchase Invoice to the Sales Invoice.
Thanks in advance
Ashok

Hi
you can achieve your requirement by following
T-Code VTFA (copy control Order to Billing)
use you Third party order type and billing type
Go to Item category (if Standard use TAS)
there is a option "BILLING QUANTITY"
user there "E" Goods receipt quantity less invoiced quantity"
Hope it will solve your problem
Cheers
Shambhu Sarkar

Billing in Third party order process

Hi,
In the last stage of TPO Process we need to do billing.kINDLY inform what is the reference document when we want to do billing for a third party order process in VF01, Is it sales order?

Hi,
In the Third Party processing,
You refer the Sales order for creating the Billing document to the end customer
In the Item category level of the Third party, one field which control the Billing relevance
If you check the BILLING RELEVANCE for TAS item category, it is F which says, the billing will be based on the MIRO ( vendor invoice)
In general for Third Party, Vendor will directly send material/Goods to the customer and that notification will be sent to the company.
If say, out of 10 PO items, Vendor has send only 5 quantity to the customer and we have to bill the customer for only 5 quantities so once the billing is generated it will refer to the invoice quantity of the MIRO
Hope it is clear,
regards,
santosh

Third party sales orders are not showing in Billing due list (VF04 )

Hi,
In Billing due list Third party sales orders are not appearing because VKDFS table those entries are there. How can we get Third party sales orders in VKDFS table as well as VF04 ?
Please suggest me.
Regards,
KUR

Hi Kur & Sandepp,
Check this notes:A) Note 210500 - Billing status of a third-party item,B)2) Note 210561 - When is a third-party item displayed in VF04.
Re
Regards,
Madhu.

Third-party Purchase Order with Item Cat. : S

Hi,
I want to know about third party Po ? is there any customization required for this type of PO, what are the cases wehe we can use the Third party PO what is main difference between Normal PO and Po with Thiedt part Item category.
regards,
zafar

Dear,
You dont need to have any specific config only need to mainatin in Material Master view for ITEM CATEGORY GROUP sa BANC, which will propose ITEM CATEGORY in Sales Order as TAS,which automatically generate a Purchse No. and against this purchase requsition u will create P.O. and will do MIRO and after MIRO u can bill this to customer and it will be ORDER RELATED BILLING as in Third party once u raise the P.O. the vendor deliver goods directly to ur Customer against P.O..
Futher need clarification revert back to me.
Regards
AJIT K SINGH
HAPPY TO HELP U

Problem in third party processing billing document

dear all,
I am facing problem in creating the billing document for third party processing.
The error is : Item category ZEXM TAS cannot be invoiced by using billing type ZFAZ.
I think the problem is in copy control for billing document item . Kindly tell the solution.
Thanks...

Dear Buddi ,
Now , the billing document is getting saved after changing the copy control for item category.
But , the system is giving error ( The accounting document is not generated ) .
I have checked all the settings in VKOA against the account keys maintained in pricing procedure for this merchant exports case.
One another problem related to this issue is : Which setting is required to capture the Price maintained in item - > conditions at the VA01 level in EUR or USD . I have maintained the condition record in EUR in VK11 , but still while making order , the error is coming mandatory condition type ZBPR( Basic Price ) is missing .
Awiating your response .

Separtae PO for the third party vendor while adding the item in the sales

Hi
There is any possible to create to separate PO for the added new item (third party vendor)in the existing sale order .
Thanks
Ramesh

I don't think it will update the Billing Date. However, In VF while creating Invoice, we can mention the required Date.
Regards,
Rajesh Banka

Third party credit update with goods receipt

Hi Experts,
I need to know how customize the credit control management in the following situation:
In third party flow without SD delivery: Sales Order -> Purchase requisition -> Purchase
Order ->Goods Receips from supplier.
The credit control has to be done with the delivered amount not
invoiced. But in this flow the SD delivery is substitue by MM Goods
Receipt in order to deliver products to the customers. When goods
receipt is done the delivered credit amount isn't updated.
it's necessary to check the amount delivered not the amount ordered (as it's done with the current customization)
The customizing is:
the item category:
billing relevance 'B': Relevant for order-related billing - status
acc.to order qty
o Copying control -> invoiced quantity indicator 'E': Goods receipt
quantity less invoiced quantity
Schedule type: u2018CSu2019
Credit control area update group: 00012
Automatic control check : 'D', flag in open deliveries.
We have checked note 410685 but not solution has been found.
Example: Customer has a credit limit 1000 euros.
1) Create a sales order with an total amount 900 euros.
2) Create purchase order with the purchase requisition created
automatically by the sales order and release it.
3) Do goods receipt for an total amount 800.
4) Create another sales order with a total amount 150 euros.
Now, the new sales order is blocked, because the calculated credit is
100 (credit limit - ordered amount). If the credit is calculated with
the delivered quantity, the credit will be 200 and the new sales order
won't be blocked.
Thanks in advance,
Laura

Hi Nagesh,
In any credit memo scenario, always enable the creation of Credit Memo Request and then Credit memo. When the credit memo request is to be created, make sure that it is always created with reference to the invoice document only and not reference to the sales order, as the objective of Credit memo is to correct the prices in the invoice document. This will help you in various scenarios like exchange rate where the value of sales order and the value of invoice can be different in the local currency due to ex.rate fluctuations.
As credit memo takes care of incorrect prices, having a document flow of credit memo request with reference to sales order is incorrect.
With reference to the error message, it is a valid message as an invoice has been created with reference to the order. You should not create a credit memo with reference to a sales order(OR), for credit memo, u shd use a credit memo request only as the reference.
Hence the flow for your question is
Sales order>Invoice>Credit Memo req-->Credit Memo
OR>F2>G2W(Confirm with others on the doc type)-->G2S
Pls lemme know if you need further clarifications in this topic.

Billing FOC item - Third Party Flow

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