Bizarre and frustrating permissions problem

We are a two person office, my colleague works with shared files stored on my computer. Nowadays the connection is via Airport. The problem is that apparently at random, my colleague cannot work on them various files because they have lost sharing permission to write and I cannot give them back. The drop down menu only offers "read-only". My colleague's computer is an iMac G4 running 10.5.8. However this problem started ten months ago when I was using the G4 and she was using an older G3. Our normally reliable external techie reseller has so far not solved the problem. he says its by "design of the OS". But if thats so, why arent there thousands of similar complaints? This is a basic facility, to share files on a read and write basis.
It seems to us that the problems seemed to start soon after, at our techie's suggestion, we bought a TimeCapsule, whose function is to back up the files, which it does automatically. Our techie denies that the TC can have anything to do with the permissions problem, but he doesnt have another answer, and we are suspicious of the TC, which after all intervenes with the files every few hours to make a back-up...
Any ideas gratefully received

Thanks for that tip, we will look at it; but I would like to get to the bottom of this. For 13 years I have been sharing files successfully. It is a basic facility that anyone should expect. Any suggestions or remarks gratefully received.

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