Block incoming calendar / meeting requests to a specific mailbox / user using transport rules or an Outlook rule?

I have a weird request I have never thought I would get. I have a VIP user that wants to receive no calendar invites / meeting invites from:
- anyone outside of our organization (ie: from the internet)
- only certain users from INSIDE our organization
Can I accomplish this either though a transport rule and/or an Outlook rule? I am on Exchange 2007 currently, and Outlook 2007 currently. Soon to have both on 2013 versions, migrating soon, but if possible, I need to implement this in our current environment.
Thanks in advance

Hello,
Based on your description, I understand that the VIP user don't want to receive meeting requests from anyone outside of your organization and certain users from inside your organization. If so, we can't create transport rule in exchange 2007.
I recommend you upgrade your exchange server 2007 to exchange 2013. If you use exchange 2013, you can create this transport rule like : under condition, the sender is this person (distribution
group, you can add certain users from inside your organization to a distribution group) ; the recipient is this person (the VIP user);
the message properties include the message type(Calendaring); under actions, block the message reject the message and include an explanation/ reject the message with the enhanced status code of /delete the message without notifying anyone.
You need to create the second transport rule: you only need to change the first condition: the sender is located outside the organization, and other conditions and actions are the same as the first transport rule.
If you have any feedback on our support, please click
here
Cara Chen
TechNet Community Support

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Nokia E7 Calendar - Meeting request - define meeti...

Dear All,
I'd like to buy a Nokia E7 mobile phone, but I don't have enough information about calendar meeting request capability. I didn't find detailed information in the user guide. There is feature in the specification: meeting request support. Can I define meeting attendees directly from the meeting request creation screen or only with an email attachement?
Cuold you help me?
Thanks a lot in advance.
Best regards,
jeneiz

Calendar management in Nokia E7 is a pathetic.. You can't select the receipent when creating an invite and you can't see the meeting attendee list of an existing calendar entry in your phone..
Overall, I liked the phone, but this particular function has spoiled my impression about it.

Symbian S^3/Anna Calendar Meeting Request (Invitee...

First... I want to explain how this came about. I've never sent out a Meeting Invite from my Nokia N8 (PR1.2) to anyone before. However, in the days of collaboration, people send & receive Calendar Appointments to and from different Email/PIM Clients.
Since Symbian Anna announced that it will have "e-mail invitations with full meeting request support"... I ran a test with a buddy of mine that had Symbian Anna.
This is also because iPhone users can 'send invitations' during Calendar Event creation and this meeting request magically appears in my Google Calendar.
Why are't Nokia generated meeting requests appearing in e-mail and Google Calendar???
Observations:
a) When I send out a Meeting Request (via E-mail or SMS), my Nokia N8 PR 1.2 (Pre-Anna) - sends the attachment as Calendar.vcs, which has a totally different format from the meeting.ics that is read by e-mail clients. Is the meeting.ics a change in Symbian Anna? I am assuming that Calendar.vcs is an internal Nokia to Nokia format. This does not work in this day and age of people using many different brands of OS's.
**Side Note: I am in Canada. When is my Anna Update for my Vanilla Nokia USA N8 going to be available???
b) When I receive this Calendar.vcs as an attachment in e-mail, it is not translated as a Calendar Invitation item at all in my Gmail or my PC E-mail Client. Why?
Calendar.vcs is sent out as "Application/Octet-Stream" in Base64 Encoding by the Symbian Email Client or the Nokia Email Servers??? Why???
What does Application/Octet-Stream tell the receiving email client? This is an application attachment. Treat it as such.
c) When I asked my friend who has a Nokia N8 (PR 2.0) Symbian Anna to send me a meeting request, I get an email that has an attachment "meeting.ics" -- let's call this Specimen A -- when it arrived in my Google Inbox, it is not seen nor translated as a Calendar Item.
By this time, I got confused...
So I sent an Appointment/Calendar Request from my Novell Groupwise and sent it to my Google. I also receive a "meeting.ics" -- let's call this Specimen B. However, Google was able to immediately translate that this meeting.ics is a Calendar Item and neatly displays it as such, asking me to say YES, NO, MAYBE to the Calendar item. It even magically inserts into my Google Calendar.
So I was even MORE confused!!!
Here is what I have gathered from reading the Message Sources.
Nokia meeting.ics (Specimen A)
- attachment meeting.ics is sent out as MIME TYPE Application/MSPowerpoint (this tells the receiving client that this is a powerpoint application and is not translated as a Calendar Item)
- attachment meeting.ics is sent out encoded in Base64
- meeting.ics files is missing PARTSTAT=NEEDS-ACTION in each Attendee (tells the PIM Calendar that this Calendar Request needs to be acted upon with an Accept/Deny)
Novell Groupwise meeting.ics (Specimen B)
- attachment meeting.ics is sent out as MIME TYPE Text/Calendar
- attachment meeting.ics is encoded in 8-Bit
- meeting.ics file has PARTSTAT=NEEDS-ACTION for Attendees.
So what is the difference? Why is the meeting.ics (Specimen B) from Groupwise readable by Google Mail/Calendar while meeting.ics (Specimen A) from Nokia Symbian Email Client not readable at all?
So I did a small test.
I edited Specimen A meeting.ics from Nokia Email Client and added to th PARTSTAT=NEEDS-ACTION Attendees.
I sent these in 2 Test Emails to my Google Mail.
Test 1: Original meeting.ics from Nokia Email without PARTSTAT=NEEDS-ACTION
Test 2: Altered meeting.ics from Nokia Email WITH PARTSTAT=NEEDS-ACTION
I send these "meeting.ics" tests via my Groupwise Client as an attachment file.
When I received both in my Google Mail, Google is able to properly render this as a Calendar Item and display it as such, asking me to say YES, NO, MAYBE to both instances of the Test Emails.
So, maybe PARTSTAT=NEEDS-ACTION has nothing to do with this then...
I forwarded the test messages back to myself to see what MIME-TYPE Groupwise sent this as this time.
It sent it as TEXT/PLAIN and encoded in Base64. So now, we know Base64 Encoding & 8Bit Encoding is not the culprit.
So I ponder more. WHY WOULD NOKIA EMAIL CLIENT SEND OUT meeting.ics as APPLICATION/MSPOWERPOINT???? *.ics file extension is not even related to anything Powerpoint.
So if meeting.ics is sent out by the sending email client as text/calendar or text/plain, the receiving email client is able to properly translate this and render this as a Calendar Item (Request).
However, because Nokia Email Client send this out as "Application/MSPowerpoint", the receiving email client will think this is an e-mail attachment for PowerPoint and will not display the Calendar Item properly.
MIME-TYPES. Something so basic, something that would cause a HUGE ERROR.
Is this a BUG? I THINK IT IS... PLEASE FIX THIS ERROR. PLEASE! PLEASE! PLEASE!
So... THIS IS A FAIL. Nokia!
Collaboration is also part of "Connecting People". If Person X using Outlook, Person B using Crackberry, Person C using iPhone, Person D using Android, Person E using a Nokia Symbian cannot collaborate and send/receive/accept/deny Calendar Items they send each other... isn't there a HUGE DISCONNECT?
I am hoping, actually, I am praying really hard to the many gods and dieties that this will be forwarded immediately to the Nokia Email Client Team to be looked at and an Update Immediately made available.
Thanks.
Attachments:
SymCalendar-PR1.2VCS.jpg ‏50 KB
SymCalendar-ContentTypeCompare.jpg ‏217 KB
symCal-ICSContentComparison.jpg ‏170 KB

Hi Joe,
1.      Whether the sender and recipient users are on the same AD site?
2.      If the user uses OWA to access the Meeting Request message, whether is it still displayed as a normal email instead of a meeting request?
I would like to explain that a meeting request should have MAPI property “PR_MESSAGE_CLASS” which value is IPM.Schedule.Meeting.Request. A normal message will have the MAPI property “PR_MESSAGE_CLASS” which value is IPM.Note.
The issue may occur:
1.      Some third-party software such as spam filter software and disclaimer software change the mail format
2.      Some Add-ins on the Outlook change the mail format
To troubleshoot the possible cause 1, I suggest that you enable Pipeline Tracing:
Using Pipeline Tracing to Diagnose Transport Agent Problems
http://technet.microsoft.com/en-us/library/bb125198(EXCHG.80).aspx
Note: Because Pipeline tracing could place a large amount of strain on a system, I suggest that you disable it after gathering the information.
To troubleshoot the possible cause 2, I suggest that you disable the Add-ins temporarily:
Disable third-party add-ins of Outlook
==================================
1.      Backup and then remove the following two registry keys:
HKEY_CURRENT_USER\Software\Microsoft\Office\Outlook\Addins
HKEY_LOCAL_MACHINE\Software\Microsoft\Office\Outlook\Addins
2.      Restart the Outlook by using “Outlook /Safe”
Mike

Shared Calendar - Meeting request show up in all calendar members inbox

I have a users, lets call her Blondie.
Blondie has shared her calendar with Swimmer, Naggy and Bashful, whenever someone sends a meeting request to Blondie, Swimmer, Naggy and Bashful get the meeting request as well.
How can I disable this so Naggy and Bashful stop crying about it?

Hi,
Please check if Naggy and Bashful are set as delegates for Blondie and Swimmer in Outlook. We can check the following settings in Outlook:
Click File > Account Settings > Delegate Access. If there is anyone listed there, we can remove it.
Regards,
Winnie Liang
TechNet Community Support

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Calendar management in Nokia E7 is a pathetic.. You can't select the receipent when creating an invite and you can't see the meeting attendee list of an existing calendar entry in your phone..
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Allow room calendar to be book only specific number of people

Hi TechNet Expert,
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Hi Henry,
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As for your requirement, we can consider to set a delegate for this room mailbox and manually accept or decline the meeting requests to control booking count limits for it. To set a delegate for room mailbox, please refer to:
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Hope it helps.
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Winnie Liang
TechNet Community Support

Having to re-accept meeting requests on iPhone after initial acceptance in Outlook

I've searched these forums for awhile and all syncing issues seem to dance around the actual issue I'm having.
Currently have an iPhone 4 running IOS 6.1.2. Business is running Microsoft Outlook 2007 and I'm connecting to Exchange through OWA.. I have no syncing issues when creating meeting requests from my phone or vice versa like others have had and I have not had any issues with meetings being deleted.
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I've tried everything from changing Outlook settings in order to delete meeting invitations after acceptance to the numerous suggestions found in these forums though none specifically solve this particular issue.
Any help or direction to the thread where this might be solved would be greatly appreciated. Thanks!

Has anyone figured out a solution to this yet? I have an iPhone 5s and an iPad Mini. I have my Outlook 2010 calendars synced on both my iPhone and iPad Mini. If I accept a meeting request in Outlook, it still appears in the Inbox in my calendar on both my iPhone and iPad Mini. If I accept the meeting request on my iPhone, it still appears in my Inbox on my calendar on my iPad Mini.
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Hi All,
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Hi all,
I'm trying to develop a web application that's able to invoke the Create New Meeting Request dialog from the client's Outlook (they are using Outlook 2002/2003), and populate some data from server-side into the Meeting Request, so that users can customize the Request if necessary and send it out.
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Hi whartung,
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I think what you are suggesting is exactly what Outlook View Control is. Unfortunately, as I've mentioned, it seems that Microsoft did not give it sufficient controls to be able to pre-populate a new Meeting Request. You can only invoke the Outlook UI to create the Meeting Request, but there's no APIs to populate the new Meeting Request.
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So what I'm looking to do is this:
1) Create the iCalendar file in the backend with Java.
2) Send an email to the user(s) who is intended to receive the Meeting Request, with the iCalendar file attached.
3) User clicks on the iCalendar file, which prompts them to process the Meeting Request.
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When I try to create new Calendar meeting request or new task whith outlook 2007 using sun java System Connector 7.3 the result is outlook stop working And No item created.
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Not :
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Firas_Khadrawi wrote:
there is no errors
the outlook stop responding then restartingWhat do you mean "then restarting"? Does Outlook crash or you manually kill/restart it?
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Hi whartung,
Thanks for the reply! Appreciate it.
I think what you are suggesting is exactly what Outlook View Control is. Unfortunately, as I've mentioned, it seems that Microsoft did not give it sufficient controls to be able to pre-populate a new Meeting Request. You can only invoke the Outlook UI to create the Meeting Request, but there's no APIs to populate the new Meeting Request.
Have however found a possible alternative in the meantime:
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So what I'm looking to do is this:
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Hi, Krishna:
Thanks for your reply.
Actually the content of ics file is like:
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PRODID:-//Microsoft Corporation//Outlook 11.0 MIMEDIR//EN
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00000C7423D530FE8744687B0C7C08D4CAA58
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this content is content of meeting request based on RFC 822, what I want is not get the content itself in mail, I want the mail adapter send a meeting request out automatically when it get this content.
Thanks

Block incoming calendar / meeting requests to a specific mailbox / user using transport rules or an Outlook rule?

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