BRF Workflow Concept (mySAP SRM)

Hello SRM Gurus...
Wanted to know abt the new concept of BRF Workflow Concept (mySAP SRM) in srm 7.0,this has changed from the earlier versions on SRM 4.0 or 5.0 which were application wf's
Need some detailed documents on this part.how this is configured,
How this is differnet from the earlier WF conecpts
any good pointers appreciated.
Arshad

Hello Arshad,
Please find the link for Workflow guide for SRM 7.0.
https://websmp208.sap-ag.de/srm-inst
Useful thread:
Re: what is the diff bet SRM 5.0 WFL and SRM 7.0WFL?
Hope this helps.
Thanks
Ashutosh

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SRM 7.0 EHP1 - new functions for BRF workflows

Hi all,
We currently upgraded our SRM 5.0 system to SRM 7.0.
We need some inputs whether to activate the EHP1 for SRM 7.0
Are there any limitations in terms of BRF workflows which are now covered in SRM 7.0 EHP1?
In SRM 5.0,we were using n step header level approval workflow using the BADI and custom tables for approval determination.
We need to map the same in SRM 7.0 now but wanted to know the limitations in terms of any new functionalituies which can be used in terms of Shoppign cart workflow in SRM 7 EHP1 v/s SRM 7.0 SP10.
I read in one of the posts in the forum that parallel processing for BRF workflows is not supported in SRM 7.0 EHP1.Please advise.
Please advise.

Thanks Saravanan.
We are having lot of issues with the ACW in SRM 5.0 and hence plan to reimplement the workflow in SRM 7.0 using the process controlled workflows plus the new features introduced for workflow.
Can you please advise if ACW are better than PCW or vice-versa??
I dnt have the link for the post but cans someone confirm if parallel processing is supported in SRM 7.0 EHP1 workflows??
Are there any shortcomings in terms of the BRF workflows in SRM 7.0 EHP1?

Workflow approval in SRM 7.0

Hello all, I am working in SRM 7.0 and I have this issue:
1) One user creates shopping cart using shop on behalf function for this user.
2) First question: This user only have availables all parameters that he/she has in his/her organizational structure? I am talking about cost centers, plants, etc... Because when you put shop on behalf function, you are linking an user for all users that belong to a organizational unit right?
3) I have activated one step approval for SCs
4) When SC was saved by first user (user A) using shop on behalf function (user B), I need that this SC throws a new workflow activity. I need that user B was first approver and then other user was second approver. But only when the SC was created using shop on behalf not other procedure.
What do you recommend for this?
I thought use conditions for workflow in this case, but these are for old workflow version no? How can I do it with new workflow version for SRM 7.0?
Thanks in advance
Rosa Rodríguez

Hi,
See me answers below all your questions..
1) One user creates shopping cart using shop on behalf function for this user.
Answer: Yes it is possible..
2) First question: This user only have availables all parameters that he/she has in his/her organizational structure? I am talking about cost centers, plants, etc... Because when you put shop on behalf function, you are linking an user for all users that belong to a organizational unit right?
Answer: According to POWL concept and F4 help functionality it will not work in the way you explained above..
4) When SC was saved by first user (user A) using shop on behalf function (user B), I need that this SC throws a new workflow activity. I need that user B was first approver and then other user was second approver. But only when the SC was created using shop on behalf not other procedure.
What do you recommend for this?
Answer: In SRM 7.0 the standard workflow template will not allow Document owner to approver his own document..
I thought use conditions for workflow in this case, but these are for old workflow version no? How can I do it with new workflow version for SRM 7.0?
Answer: Review the following link for this.. http://help.sap.com/saphelp_srm70/helpdata/en/74/c0256bebb54f1c8dfb519d2908152b/frameset.htm

2 questions on BRF workflow for SC

Hello All
I have 2 questions on BRF workflow as follows:
1) My requirement is that the PO be created only after all the items in the Shopping cart (from all decision sets) are approved by separate agents. How do I enforce this using BRF ?The closest is Decision Type 3: Overall Decision for Partial Document (.The decision applies to the entire decision set)
2) IS it possible to send an approval work item to multiple agents ( Based on a role or custom attribute) and then the work item could be approved by any one of those agents which completes the workflow & deletes all other work items ?
Thanks
Kedar
Edited by: Kedar Ghayal on Jan 4, 2011 10:53 PM
Edited by: Kedar Ghayal on Jan 5, 2011 12:06 AM

Hi,
1) My requirement is that the PO be created only after all the items in the Shopping cart (from all decision sets) are approved by separate agents. How do I enforce this using BRF ?The closest is Decision Type 3: Overall Decision for Partial Document (.The decision applies to the entire decision set)
PO can only be created only if all approver's approve the SC. it will be great if you give more details about the requirement.
2) IS it possible to send an approval work item to multiple agents ( Based on a role or custom attribute) and then the work item could be approved by any one of those agents which completes the workflow & deletes all other work items ?
Yes - a workitem could be sent to multiple approver's for a decision set, once any one of the appprover approve the SC, the workitem will be deleted automatically from rest of approver's UWL..
Saravanan

Approver not determined process controlled workflow in SAP SRM 7.0

Hello all,
I have setup process controlled workflow in SAP SRM 7.0 EHP3 for shopping cart approval.
I have 4 approval levels.
I have used item-based Decision for entire document because for some items i want system approval.
In implementation of BADI /SAPSRM/BD_WF_RESP_RESOLVER, in the method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_AREA_TO_ITEM_MAP, i am skipping the items for which i want system approval.
Also in method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_APPROVERS_BY_AREA_GUID of BADI implementation class, i am keeping the approver table empty for the step which i want system approval.
For example i have 1 item in shopping cart and for 1st step, based on some accouting criteria, i want system approval for 1st level and the workitem should go directly to 2 approval step when shopping cart is ordered. This is not happening.
But if i have multiple items, and one item should have system approval based on some criteria and the 1st approval level should be system approval and other item should go to the 1st approver. This is happening and showing 'system' approver for item1 and 'appr_xyz' for item 2.
For shopping cart having only 1 item, If i approve the shopping cart in this state only, it doesn't go to any approver and is not usable.
am i missing anything in BADI /SAPSRM/BD_WF_RESP_RESOLVER??
Please let me know.
Regards,
Yayati Ekbote

Hi Adrian,
Yes it is possible to display custom workflows in the Universal Worklist, However, I am not sure what you are trying to do with a routing table. If the workitems are of type decision, you can use UserDecisionHandler (action handler) configured in the XML file to use the Approve/Reject functionality - we are talking about webflow connector here correct? R/3 connector?
Regards,
Beth Maben
EP - Senior Support Consultant II
SAP Active Global Support
Global Support Centre Ireland
**SDN Forum Moderator:
SAP Enterprise Portal: Application Integration
**SDN Universal Worklist Wiki:
http://wiki.sdn.sap.com/wiki/x/ehU

FM or include that triggers Workflow in sap SRM 5.0.

Hi All,
Can anyone tell me the FM, for triggering a workflow in SAP SRM 5.0. I mean the name of the program or Include or an FM which finally triggers workflow while saving?
Thanks,
Edited by: Manoj Singh on Oct 6, 2011 6:51 PM

Hi Gaurav,
Thanks for responding. Yes, all the backend config are in place since I am able to successfully run an equivalent RFC (BBP_PD_SC_GETLIST) and another RFC named BBP_PD_SC_GETDETAIL from SE37. The problem seems to be something very specific to the ES. May I request you to run this ES at your end (if possible) and let me know the result possibly with the input and output message similar to the one I pasted in the origincal question.
Thanks in advance,
Nilay

What is true business proposition for SAP XI being mandatory for mySAP SRM

Hi,
Would like to know the true business/technical propostion which makes SAP XI the mandatory middleware for mySAP SRM business scenarios
1. Plan-Driven Procurement, and
2. Catalog Content Mangement
Appreciate a reason beyond single vendor/TCO dope we all know...
tnx,
renji

Hi Ranjan,
Solution Manager is not mandatory for SRM 7 implementation.
Only thing is Solution Manager contains best pratices for Project implementation e.g AS is process , to be process, blue print etc.
It is just a guilde. All things might not be required for your project.
We did it without solution Manager except that we used it for generating installation key & for maintainance opt.
Best Wishes,
Tushar.

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Workflow settings in SRM

Dear Folks,
What is the Procedure to configure CUSTOMIZED WORKFLOW SETTINGS in SRM-EBP.
Thanks,
Kishor .

Hi Kishor,
you find the setting by this path,
IMG Path: Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> SAP Business Workflow (New) -> SRM Workflow Settings -> Workflow Settings -> Define Process Levels.
Procedure to follow,
1.Activate the link WS40000014
GO to customising overview and the set the General task as per the requirement
2.define the process levels
3.Next to Evaluate the process levels for object type BUS2121
4.Define the process level schems
5.Finally do the proces level configuration.
hope this may help you. reward points if satisfied.
Regards,
Satish

Brf+ workflow configuration based on field values of UI

Hello Experts,
I would like to know if we can configure the BRF+ workflow steps for material to go to certain users based on certain values from UI fields . For example a particular material type (FERT) should go to specific processor . Can I add material type column in BRF+ for materials and assign specific material type values and assign users to that step. Is this possible?.
Thanks.

This is one of the most common questions. It will save you time if you perform some research before asking. Any way, review this document: How to-Master Data Governance for Material: BADI USMD_SSW_RULE_CONTEXT_PREPARE to Enhance User Determination which addresses your exact question.
Also, for any future MDG questions, please take a look first at this document Configuration and Enhancement of SAP Master Data Governance as it contains many of the commonly required enhancements.

Performance issue in mysap SRM

Hi,
We are facing the performance issue in mySAP SRM system. User when logs onto mySAP SRM and confirms a purchase order it takes a very long duration. Can you please suggest as to how to analyze the performance issue. Do we have anything similar to STAD which we use for ABAP to analyze the response time.
Thanks in advance.
Regards,
Subhram

In the note: https://service.sap.com/sap/support/notes/856803
Execute this report BBP_GETLIST_INDEX_FILL and activate indexes.
Also
Check note, https://service.sap.com/sap/support/notes/721358
apply the index recommendations to BBPD_PD_INDEX_H, BBPD_PD_INDEX_I tables. Also updating DB stats on these parameters will improve the performance.
Regards
SM

External mySAP SRM-Feed via XI

Hi Board,
I'm interested in the option to create shopping carts via external input file. The requirement is to interface an external webshop application which provides shopping carts to a SRM Server system. I could influence the file structure provided for input at least a little.
Are there possibilities to feed shooping cart data via XI/XML in SRM server? As I'm really new to that topic I'm open to any suggestions or ideas.
Systems used are mySAP SRM 4.0 with XI 3.0 in extended classic scenario.
May regards, Richard

I'm interested in the option to create shopping carts via external input file
>>>
I guess there should be a BAPI/IDOC involved in creation of a shopping cart. So in an XI prespective it is a
File (ext. sys) -> XI -> BAPI/IDoc(SRM) scenario.
Some extra pointers on SRM & XI. It can be an interesting read for you.
SAP has pre-delivered content for SRM, so it comes with mappings
and design time objects.
More documentation https://websmp207.sap-ag.de/ibc and search for
SRM in the Left Menu.
Some configuration guides-
http://service.sap.com/~sapidb/011000358700002897342004E/CCMConfig10_01_05.pdf
http://service.sap.com/~sapidb/011000358700003992672005E/Config_Guide_CCM200_640doc.pdf
http://service.sap.com/~sapidb/011000358700002897402004E/ServiceProcurementNEW.pdf
http://service.sap.com/~sapidb/011000358700002897382004E/Plan-DrivenwithSInew.pdf

BRF Workflow Error.

Hi Experts,
I have activated one step BRF Workflow for SC.
On Ordering the SC work item is available in Managers queue.
If I click on details on the workitem I am getting portal error with message "Assert Condition Violated".
I can able to approve dirrectly in the work overview screen with out opening the SC.
Kindly help me in this regard.
Also in SLG1 transaction there are some warring messages related to some expresions with message "get discription error".
Regards,
B.N.Karthikeyan.

Hello,
You have to upgrade the UWL patch level. This should resolve the issue.
Thanks
Ashutosh

MySAP SRM logo in shopping screen

We have managed to de SAP most screens by removing or changing the SAP logos the only one we cannot find out how to change and indeed where it is, is the mySAP SRM logo which is in the top left hand corner of the screen, does anyone have any ideas as to where it is.
TM

Hi,
Go to SE80> Internet Service> BBPGLOBAL> Images> Header-->Logo.gif.
Please try this and award the points accordingly.
BR,
Vijay Mittal

Advance Workflow concepts

Hi Everyone,
1.This is regarding advance workflow concepts and i am struck up without having any documentation.If anyone can help me out with some useful links will be useful for me.
2.And also need some good documents related to cprojects in PLM.
Thanks in advance.

1) Go to <a href="http://service.sap.com/workflow">http://service.sap.com/workflow</a>
Media Library -> Presentations -> Advanced Techniques (zipped screencams ) and Advanced Workflow Techniques (MS Powerpoint presentation)
2) Go to <a href="http://service.sap.com/plm">http://service.sap.com/plm</a>
Product and Project Portfolio Management -> Project Portfolio Management -> Collaborative Project Management -> Media Center -> Demos, Collaterals, Overview Presentations

BRF Workflow Concept (mySAP SRM)

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