Browsing files on server from Apple Mail

We have an issue with our client conected to an Apple 10.3.9 file server.
When browsing folders on a fileserver, files resently created inside is not showing from within apps like Apple Mail. If we browse in Finder the files shows up.
Is there anyone having a solution on this?

A typical example.
1) We are saving a dokument as PDF from Indesign in a folder on the server. The folder contains 100-300 PDF-documents.
2) From mail i click the Attache button and browse to the folder. The PDF-file is not there. From another mac, or if i open a finder windows the file is in the folder.
Henning

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