Budget and Availability Control

Hi,
How to handle three types of budget.
For eg. Procurement, Payment and Consumption budgets. If we manage through different Funds then at the time of consumption Budget Procurement budget will get a credit as entry is RM Consumption debit to credit to Stock account.
Lincy

Is it a question or a statement?  It depends on you: if you define it with financial transaction '30' and make it 'statistical', then no budget control will be applied and commitment item will appear in the reports. If you define it, though, with financial transaction '50', then it won't appear in the reports.

Similar Messages

  • COST ELEMENT WISE BUDGETING AND AVAILABILTY CONTROL

    Dear Experts,
    I am looking at Cost Element wise Budgeting and Availabilty control in internal Order, Availabilty control also should be Cost element wise.
    Regards
    Deendayal

    Dear Surya Narayana,
    Thanks for your prompt response, well i know that Budgeting is at summary level, want to just explore any other way out, is there any possibilty to link planning to budget as plannig is done on cost element wise.
    you can also send me the details of budgeting and avaiilability control at dayal05 at gmail.com.
    regards
    Deendayal
    Edited by: DEENDAYAL RAMACHANDRAN on Mar 3, 2009 2:15 PM

  • Purchase Requisition Committment and Availability Control

    Hi,
    We are using availability control based on usage 1 i.e. during the budget allocation/release, the availability control gets activated.
    Now i have poject structure where a user have already created PR i.e. committment of 10000 USD and whereas i got an budget of 5000 USD. So when i go in CJ30 and CJ32, then system is not allowing me to release the budget as the existing committment is greater than the budget.
    My question is that do this PR committment is to be considered as Real comittment. My understading is that if there is no budget then the committment of any type should not be allowed at first instance. How generally it works?
    Thanks in advance

    My understading is that if there is no budget then the committment of any type should not be allowed at first instance.
    Rajesh, Not everybody will use the budgeting functionality for Project, So it is not forbidden in Std. SAP design. But, if you want to forbid posting of committment cost or actual cost before budgeting, then read these notes
    Note 599813 - Availability control before budgeting
    Note 602588 - Availability control before budgeting
    Follow the suggestions mentioned in the note.
    Is there anything by which we can avoid the committment creation by using the user status on WBS element (even though the commitment is created at activity, it gets rolled up to the parent WBS)?
    As Gokul mentioned, you can restrict creation of PR on WBSE by User Status, but you cannot restrict rolling up of Commitment cost from activity to WBSE by any user status.
    Edited by: Ahmed Rifaee on Aug 13, 2010 3:22 PM

  • Payment Budget Exceeded - Availibility Control

    We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
    but when we check the budget allocation against this commitment we find enough amount available.
    how do we get around this problem?
    Lalchand.R

    Hi suresh,
    I solved it myself.
    Ref: Note 573556 - If availability control works correctly?
    in this note he mentions :
    If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
    If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
    IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
    Basically it recontructs the AVC.
    Lalchand.R

  • Problem in activating the Funds Management BCS and Availability Control

    Hi experts.
    After running the program RGLIUGEN to generate the required includes in program SAPLGLIU, the generated programs come with syntax errors. When I manually correct the errors ,the program post the budgets and budget releases but does not update values for availability control to the effect that whenever one tries to post any amount against the budget, we get the following error  :
    Overall budget exceeded by 100.00 USD (FM PB Availability Control) for document item 00001
    All suggestions will be appreciated

    The following tolerance limits regarding payroll entries are currently configured in the system. Once the 90% level of the budget is exceeded, the system will generate one notice. After the 100% is reached, the system will repeat the notice every time an entry occurs.
    90%      Warning message – Internal mail (only once)
    100%    Warning message – Internal mail (repeatedly)

  • Question about project plan value and  availability control

    dear expert：
    I had built a project, and with CJ30, Allocated budget is 10000, in one of  WBS element.
    I created  a network and internal activities,
    when I  assiged a material component (Res + PR) and system can be saved even if the total plan cost value is crossing the budget value.(There is no PR created, now. )
    But, Budget checking is showing error message that budget is exceeded when I created any external service activity and crossing the budget value.(There is also no PR created, now. )
    My question is: what is the difference of the two plan value? Why one is relevant to the budget,and the other is not?
    Note:1) the tolerance limit with ++ (all activity groups), usage say 100% & action 3 (error) to the budget profile. The budget prifile is considered with only overall budget.
    2)In tables COSP, "value types" are all 01 (plan), but VRGNG field values ​​are different, components plan is: KPPE
    Service activities are: KPPP
    3)in CJ30 u2013 Extras>> Availability Control>> Analysis. I could see the following in red colour, these values system not considering into account.
    Entries in this color make no contribution to the assigned value!
    V: Value type not relevant ( Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
    Following is for material
    COSP 2011 01 8001110100     0000000200 KPPE D RMB             200,000.00  RMB   B
    Following is for service
    COSP 2011 01 8001110400  KPPP D RMB                                10.00  RMB
    regard
    mao jian

    Hi,
    Its not per item category. If  N or L sytem will check the budget if in your system if proper GL's are maintained in OBYC settings BSX and GBB > VBR nad cost elelemtns are created for them. for this you have to cosult with your MM / CO consultant.
    PS is highly inteergratd with CO and all values are updated per cost elements. If values are not updated in cost elements then budget chek wil not happen.
    In you case for material values may be updated in cost elements due to improper OBYC setting so budget check was not done.
    Chekc your OBYC setting and try to create material PR system will check for the budget.
    Check and confirm.
    regards,

  • Function Module to obtain Initial Budget and Available Budget of WBS

    Hi,
    I need to calculate the value for Initial and Available budget for WBS which comes in the report S_ALR_87013558 or S_ALR_87013648.
    Is there any FM to calculate for the particular WBS.
    Thanks

    Hi,
    Try using KBPR_READ_DATA function module.
    Regards,
    Eli

  • Exempted cost element not working for budget availability control

    Hi,
    I have configure the exempted cost element in our sandbox client. In the SAP IMG menu Project System -> Costs ->Budget-> Specify exempted cost element I maintain the following entry.
    COAr      cost element        Origin Group
    0200         433010                     *
    Then in the material master of a material I maintain the origin group in costing 1 view as 001. Then I do a material issue against the network of a WBS in MB1A tr code mvt type 281 and post the cost to the cost element 433010. As per the exempted cost element logic this should not affect the budget availability since the cost element 433010 is define as an exempted cost element. But the system shows actual incurrence for this transaction and reduce that must amount from the budget. I check this is the S_ALR_87013558 report. To re-ensure I do the Project Info database rebuilt in CJEN tr code then activate the availability control in CJBN but this is of no use. The S_ALR_87013558 still shows the budget available as total budget minus the cost incurred in the cost element 433010 in the above transaction.
    Please let me know if anybody has configured the exempted cost element in their client and have resolve this issue.
    Thanks and regards'
    Preetam

    Hi,
    This is a std SAP Functionality and system should exempt the costs for the cost element maintained in the Configuration for that Controlling Area.
    Muzamil

  • Budgeting & Availability Control

    Hi Gurus
    We had activated Internal Order Budgeting & Availability Control check & had used it to procure Fixed Assets. The internal order is created (t-code KO01) & budget value is assigned (t-code KO22). The internal order is assigned to an asset (t-code AS01). This asset is used for procurement in MM module - purchase order (t-code ME21N), goods receipt (t-code MIGO) & subsequently invoice verification (t-code MIRO).
    We have a unique situation. Some of our colleagues have created the order, assigned the order to the asset & completed the procurement cycle without assigning the budget. Now we would like to assign the budget to the internal orders we had missed & would like to check the availabilty control for all the transactions we had carried out. Is there a way to meet our requirement. What are the alternatives available to us?
    Thanks,

    Hi,
    I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
    Regards,
    Eli

  • Internal Order Budget - Availability Control

    I have done the budget profile, entered the budget figures, created internal order budget with the required profile.  However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions.  I tried to run the activate availability control again.  But the system gives a message that availability control is not activated.  Why this is happening ?  Where can I see the availability control is activated for this Internal order ?

    Hi
    1. Check if your order is released
    2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
    3. Hope you have defined tolerance limits against the combination of contr area and budget profile
    Regards
    Ajay M

  • Can Budget Availability Control be turned off at WBS elements Level?

    For Project and WBS elements, we activate the budget  availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
    My question is whether we can turn off the availability control for one WBS element under that Project and let the availability control on for the other WBS elements under that project.
    thanks,
    Ting

    Hi,
    I doubt if this can happen. CJBW will deactivate avalability control for entire project. Try OPSX for that particular WBS, it will reset budgeted status. Not sure if this will help, try and confirm.
    One more way could be assigning userstatus to the WBS and restricting 'Availablity control' by that status. This option looks more practical.
    Regards
    Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

  • SRM Error - Budget Almost Exhausted - Availability Control

    Hi All,
    We are trying to use the Internal Order number(Real Order) in the shopping cart which has
    estimated costs value of 25000 USD in KO02 and budget assignment of 25000 USD in KO22 and
    we have Tolerance limit if the above Internal Order number is used in range 90%-129% it should
    show warning and if it is used above 130% it should show ERROR.
    While creating Purchase Order in SAP ECC 5.0 with the above the Interal Order number the system
    works as expected but the ISSUE is when we try to use the same Internal Order in  SRM 5.0 (classic scenario)
    while creating shopping cart for value above between 22,500 USD to 25,000 USD (which is around 90%-129% of total value
    25000 USD), the SRM system is  throwing 2 hard ERROR messages(instead of Warning messages).
    Error Messages are :1.  Availability Control
                                      2. Item XXX Order XXXXXXXX Budget Almost Exhausted
    Experts any hints to resolve this issue is highly appreciated.
    Thanks in Advance
    Noor

    Sorry, there was couple of typo in the previous post.
    I tried with both the OSS notes but it is not working.
    I think the notes is specific to : if (I-information) messages are showing as (E-Error) then it will fix it seems but
    in my case SAP Internal Order warnings and budget exceeded (W-warning) messages are showing up as E-Error messages
    in SRM. The generic message BBP_PD 047 is being used to show the error messages(In an effort to fix this i also
    tried changing the SPRO>SRM Server> CA basic settings>influence message control>BBP_PD 047 (standard message is W) but in our system it is forced to be E-Error) I tried changing it to Standard message(which is W-warning). Unfortunately
    since it is generic message it affects other messages too(for example if I enter wrong cost center the message appears as W-Warning(instead of hard error).
    My need is to display the Internal Order warnings as W-Warning in SRM(As shown in SAP) instead of E-Error.
    Thanks in advance for your valuable thoughts and contributions
    Any clue to resolve this issue is highly appreciated
    Thanks
    Noor

  • BP 613 error message in internal order budget availibility control

    I Define Tolerance Limits for Availability Control 50% has a react "2    Warning with MAIL to person responsible"
    but it  get a error message
    Item 001 Order 20000001 budget almost exhausted .It should be a warning but get error.
    Would someone help me?

    Hi
    Note down the message number.
    Go to T.code OBA5 input the Application Area first two letters of the message number and look for the message number (the other digits in the message number).Change it from E to W under online and Batch.
    Hope your issue should be resolved
    Good Luck
    Hari

  • Availability Control @ Material Requisition and Goods Issue

    HI,
    We have a business requirement , Availability Check at
    1. Material Requisition
    2. Goods Issue
    Can Some one suggest config Path or user exit / BADI etc to achieve the same.
    Note : we are using Former Budgeting and update profile 101
    Regards,
    Klreddy
    Moderator: Please, follow standard procedure for AVC setting and search SDN before posting

    Thanks Alex,
    Shall we know the settings for  availability Control @ Goods Issue .
    Regards,
    klreddy

  • BPC - Budget Availability Control

    Dear Experts,
    I am interested in knowing whether Budget Availability Check functionality is available in BPC. If not, then does it mean that when both SAP ECC and BO-BPC co-exist, the Budget Availability Control configurations are required to be maintained in SAP ECC through modules such as Funds Management, Internal Order or Project System.
    Thanks,
    Sudhakar Shetty

    hELLO,
    Can anyone provide a specific answer on the possibility of having Budget Availability Check in BO-BPC. I understand that data has to be transferred from an operational system like SAP ECC to BPC. And, so a real-time Budget Availability Check may not be possible in BPC. But, wanted to know whether there is a solution to this.
    Thanks and Regards,
    Sudhakar Shetty

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