Budget Check Switch

Hi Experts,
I understand that there is a Customizing Switch available for the Budget check in Shopping Cart (SRM_701_BUDGET_CHECK_SC), but i didn't understand the objective of the same.
Withouth activation of this switch also the SC checks the budget.
In my system, the switch in Inactive and when I created a SC with WBS( Budget is assigned to this in ECC), System gives a warning message/error message for budget exceed.
In the SAP Documentation , it was only written as "You immediately receive an error or warning message when the budget for a newly created shopping cart is exceeded"
This is not clear as this I can observe without activating the switch,
Can any one please help me understanding the objective and purpose of this.
Regards
IS

Indu ,
Please check below link explains everything on the Budget check in SRM.
Budget Check for Account Assignment Objects - mySAP™ Supplier Relationship Management - SAP Library
IO Budget exhausted error
Thanks
Ankit Jain

Similar Messages

Changes in Budget checking during creation of purchase requisition

Hi Experts,
My client wants changes the current Internal Order BUget checking. Currently Budget checking happens with availability control ie. 105% Suppose current budget is 8000. It will add 5% and Purchase reqn checks the fund available with 8400 less budget utlised, but client wants 8000 less budget utilised as they want to keep 5% aside for the unforseen cases.
Cilent does not want to change the current availability setting i.e 105%, retaining that availability check, client wants to check the availability excluding tolerance. What is the solution for this.
Appriciate your immediate response.
Thanks & regards
Veda Pandit

Hi,
I think you shall set 100 % limit for purchase order and purchase requisition and 105% for good receipt.
You can do so in customizing "Define Tolerance Limits for Availability Control" , using the activity group.
Paolo

Can any body tell me the transaction for budget check in SRM ?

HI,
Experts,
As i want to check the budget of a business partner / customer i am new to that can u please tell me basic information about budget check and pass the Standard transaction for budget check.
Thanks in advance,
Shabeer Ahmed

Hi    Dinesh,
Thanks for your reply and can u send me the Budget check standard transaction and related tables and how he going to check his budget.
According to me:
1    In which table Amount is maintained for BP
2   How we have check the budget.
Do u have any document related to this please forward it to me.

Global Package Check Switch and Package Attributes

Hi everyone,
I would like to know where can I display/change the Global Package Check Switch of a system in release ECC 6.0? I know it can be set to "Pure Package Concept" for example.
I've looked into the SAP on-line documentation and the system customizing (SPRO) but without luck. Can anyone guide me?
I am also looking for the Package attributes. In Package Builder (SE21) there is suppose to be a way to set a package to "Package Check as Server". I saw in the SAP on-line documentation that there is a "Attributes" tab but I cannot find it. Does someone know where I could find such attributes?
Thank you in advance for your help.
Regards,
Sylvain

Netweaver 7.0 EHP 1 Trial, same question: Paketprüfung als Server/Client checkboxes don't show up in package builder properties:
»ABAP Objects« (Keller/Köhler) S.69 Abb.2.13 shows checkboxes to turn on package checks / Paketprüfung als Server / Client, yet no obvious way to make these checkboxes appear.
This question has not been answered, don't know why it is »Assumed Answered«.

PO being posted without budget check

In our organisation, Funds Management has been activated from the year 2007 onwards. Budget check has been defined at the time of creation of PR else if a PO is created without the PR then the budget checks at PO level.
The fund center is defaulted from the cost center entered as the cost center is mapped 1:1 with the fund center. The comittment item is also defaulted from the GL entered.
BUt for the fund center and comittment item combination no budget has been defined for the current year 2009. Yet the PO and GR is happening without the budget check.
This is happening only from the last month. But no configuration change has taken place. What cud be the possible reason?? Currently we are on ECC6 version.
Kindly help.
Thanx
Shivaji

Availability control has been activated for the current year 2009 also.
Yet there is no check for budgets at either PR or PO level. But for a financial transaction thru F-02 it checks for the budget for the same Fund center and Commitment item combination.
IS there some other check too??
Shivaji

Error occurred during budget check

Good Morning PS Gurus<
We are unable to increase the quantity of the matearil
in project & save. It’s throwing error
Error occurred during budget check, see cost protocal
Message Number :IW172
Diagnosis:
An error occurred during budget availabilty check
Procudure:
Display the cost determination log for the order or network plan for more detailed information.
We do’t have budget in our project. I checked budget TL ( it said warning message:1)
Please throw light on this issue.
Thanks
PY

Hello Team,
When i select the network-activityà extrasà logsà cost calculation.
It said WBS <<PRO1234> do't exist CJ021
Please help.
Thanks
PY

Problem in Commitment line items & Budget check

Hi Experts,
I am facing a problem in my system for Commitment line items & budget check.
I followed the below steps:
1. Created Project & structured the same.
2. Allocated the Budjet for WBS Elements.
3. Released the project.
4. The PRs are created for material and external services.
5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
9. When I check the above report after GR & GI the actual line items are showing.
The problem is that why system is not creating the commitment line items.
In customization I have maintained as below:
1. Budget profile
2. Assigned the Budget profile to Project profile.
3. Maintained the tolerance limits for the controlling area and budget profile combination.
4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
5. AVAC for the WBS elements is active for the WBS elements
My doubt is:
Why system is not writing commitment line items?
Even after writing the Actual line items why the error message is not produced?
I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
Can any one help me for solving this issue?
I tried searching the forum before posing, but couldnot get a relevant one.
Regards,
Praveen

Dear Nitin,
Yes I have checked it and the commitment management is active.
I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41 only for my project.
Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
Praveen

Components to be activated for Budget check in the table TRWCA

hi,
I want to know the components to be activated for budget check in the TRWCA table. I want to check the budget at the time of PO creation , Goods reciept/Invoice receipt creation using Network account assignment in PO which is having WBS element and Project in its higher level.
Thanks
Rao

ok well!
Brother system will only check the budget, when your availability control is active.
Further, as per your configuration, system will only prompt error message when your budget exhausted 100%. ok
please follow the same then let me know
check your WBS status is there avaiablity control active, when you entered the amount for budget/release.
also check the transacion "CJBV - Activate Availability Control "
Note: when ever you change the setting of your budget profie, must reconstruct the availability control transaction code is :CJBN/CJEN
Thanks

Budget checking for Purchase Order

Hello All Experts,
Project Availability control: Tolerance limits
on All activity groups - warning message for 101%
on Purchase requisition - warning message for 101%
on Purchase Order - error message for 101%
1. Now we created a project with 5000 budget and Availability control activated.
2. We assigned material to activity and created Purchase requisition for 6000. Here system issued message there is error in commitment and allowed us to save the project.
3. We created Purchase order for 6000, system is allowing to create, that is any thing less then PR value, even though it is more than 101% and suppose to give the error.
How do we over come this situation and make the system to look Budget value not the PR Value.
Thanks,
Karthik

Hi,
you have maintained activity groups ++ so system is considering All activity groups first for budget check instead of individual activity groups(PR,PO...). remove the ++ activity group and maintain individually(PR,PO,GI...) and check.
regards

Budget Check based on PO Delivery Date

My users are currently facing an issue with PO creation. They are unable to save their POs as the Delivery Date for the line items in the PO has been set to next year. It would seem that the budget check is based on the Delivery Date in the PO, not the Document Date. The company I work for does not does not allocate budget beyond the current year. We perform annual budgeting.
Is there a workaround or some configuration setting for this? Your assistance is much appreciate.

Hello Susee,
Delivery date for material is calaulated from No.Of days maintained in inforcord and your PO date
Please check inforecord
BR
Diwakar

Why budget check does not work with account assigment distrib. by quantity?

Hi Gurus,
I have an issue in the budget check for Purchase Order (PO).
I'm using the FM B31I_ACC_PURCHASE_ORDER_CHECK.
The case is next:
1 Item with 21 account assignment type AS and distribution by quantity:
ASSET_NO QUANTITY
1           1
2           1
3           1
4           1
5           1
6           1
7           1
8           1
9           1
10          1
11          1
12          1
13          1
14          1
15          1
16          1
17          1
18          1
19          1
20          1
21          1
All account assignment are for the same G/L account, fund, functional area...
The price for each item is $2,499.14, then total price is $52,481.94 (2,499.14 * 21).
I debugged the FM B31I_ACC_PURCHASE_ORDER_CHECK and found that in FM BBP_PD_COMMITMENT_FILL_BAPI it's making a rounding with percentage:
The system assume next:
Each item is 4.76% of total (result of divide 100% / 21 = 4.76190476...) but the percentage is rounded to 2 decimals.
Then it makes the conversion by the amount corresponding to each item:
($52,481.94 * 4.76) / 100 = $2,498.1403
Finally the budget is checked by $52,460.95 (2498.1403 * 21).
But available budget is $52,481.90, the check pass, but really there are 4 cents missing (total price is $52,481.94).
Can somebody say to me if this is a standard behavior?
It can be fixed with configuration?
The problem is for multiple account assignment with distribution by quantity and:
(100 / quantity) = not integer (or have more than 2 decimals)
For example: with quantity 20 it works because 100% / 20 = 5.00%, then the budget is check exactly.

1503317 - System Behavior for Account Distribution between SRM and R/3 system
When using distribution by Value in a SRM document this value is not correct and a rounding occurs once this document is transferred to ERP system.
Cause
It is not possible transfer documents to the back end system with distribution by value, due to a back end restriction.
Resolution
The following information is the system behavior in R/3 / ERP:
in R/3, there is accounting distribution only by quantity or percentage. So when distribution by value is used, a rounding will always take place.
in R/3, the use of value based distribution in SRM will lead to rounding differences.
Distribution by quantity is allowed in SRM and MM side. However MM do not accept is distribution by value. This is internally converted to distribution percentage based.
Keywords
Distribution by Quantity, Distribution by Percentage, Distribution by Value

Error occured during budget check while planning in network activity

Dear All,
i have created a project with 4 WBSE. i have assigned budget to one of these WBSE and released that project. than i want to do planning in next WBSE this is giving error while saving this planning as Error occured during budget check, see cost.
i have created user status for budgeting like if we have not budgeted than WBS is not able to release. i have added availability control as Forbidden while not budgeted but this not effective.
please suggest me some thing to remove this problem
thanks
Sunil

hi,
In WBS you can Plan and budget to group WBS , the below wbs will consume budget form top.
Proj>WBS1(Group WBS- Plan/Budget) it is applicable for below all wbs elements say WBS2>WBS3
When you are determining Hierarchy you should create WBS in same levels then only you can allocate Budget.
If you wan to allocate budget for WBS2 and WBS3 separately.
Proj
WBS1
WBS2                    WBS3
     WBS2A                   WBS3A
          WBS2B                    WBS3B
               WBS2C                         WBS3C
Proj>WBS1 (it will no more act as Group wbs element) then you can directly plan and budget for below wbs elements WBS2 and WBS3.
Below hierarchy will consume budget from as displayed above.
Note: In you case as per my understanding return budget make zero, then plan and budget the same it will work.
Thanks and regards
Sadiq

IW172 : Error occured during Budget Check see Cost Protocol

Hello Guru's
While creating Capital Reservation in the Network i am getting the error " IW172 : Error occured during Budget Check see Cost Protocol" In making reservation we don't book any cost in the reservation.The Resv is charged by making SR.The amount is still available against the WBS Element.Please suggest what needs to be done.
From
Aashutosh

Check whether the following note helps you:-
Note 551677 - Process order: Availability control against WBS element
G. Lakshmipathi

Budget check in PM Orders

Dear Experts,
When I am trying to save Maintenance Orders after including reservations (in PM Module) which are raised against WBS Elements , I am getting an error specifying u201CError occurred during budget check, see cost protocolu201D.
Need your guidance to sort-out this issue.
Thanks in advanced,
Dileepa,

Hi,
Check in CJ30 whether any budget is allocated. And if it is, try to increase budget amt.
Check the assignment of WBS element in the order. Just try to remove WBS element assigned in order & try to save.
Regards,
Rajesh

How to excluse some of g/l accounts from budget checking - BCS

Dear Experts
We are implementing Funds Management - BCS.
We request you to clarify that how to exclude some of g/l accounts from budget checking. (Here we need to give budget for all commitment items/fund center for variance calculation, but system should not stop when actual values exceeds budget values for SOME of g/l accounts only in BCS).
Kindly post your valuable replies to help us.
Thanks and Regards
PVSRG
Moderator: Please, search SDN

Hi.
You can do it using additional account assignments(eg Funded program).In fmderive write logic like If Gl account 1, then FP=A.
In Filter for Budget profile If FC=A, then profile=None.
Or test EXIT_SAPLFMFA_001 for statistical update. there a structure ACCIT, where HKONT exists.

Budget Check Switch

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