Budget Control: CJ30

Hi Experts
I use CJ30 for original budget proposal by project manager and CJ32 for release by Top Management.
Once after allocation of budget using transaction CJ30, subsequent additions or deletions shall be carried out using budget updates only (suppliment, return, transfer) etc.
But still i am able to edit in CJ30. Is there any setting to make the values uneditable for a wbs for which the original budget is released.
warm regards
ramSiva

Hi,
you can use user status to lock the original budget once the budget is realesed. Create user status with business transactional control Budgeting disallowed.
regards,
Rahul

Similar Messages

Budget Control at top level WBS only

Hello All,
I have a requirement from client where I need to activate the Budget control (90% warning and 100% error). I have done the setting accordingly.
Now the scenario is such that when client is doing budgeting, they are allocating the budget only at top level WBS (they have a different legacy, where they are doing there detail planning n budgeting, but since they want the feature of budget control in PS, they will do minimal budgeting in PS). As per my settings when I budget top level WBS and save the availabity control is activated (with no budget on lower level WBS). Now when I try to do some postings/or assign that WBS to PO, even with a value of 1 USD, i am getting an error of budget exceeded, which is fine as per the settings as that WBS is having 0 budget.
The requirement from client side is such that they want AVAC to be activated only at top WBS and do postings to lower WBS. But if the total of lower WBS exceed the budget of top WBS, they should get an warning or error. For example:
WBS level BUDGET ACTUALS
1               100
2                              50
2                              50
so as soon as the actuals touch 100, the system should give an error/warning. Note that the 2nd level WBS are not budgeted in SAP, so budget is 0 on them.
I have 2 questions:
1.Is it possible to activate AVAC only for top WBS ?(without any enhancement/development)
2.How the AVAC will work, if the total of 2nd level WBS exceeds the budget of top WBS (as explained in example above)?
Awating your replies.
Thanks
Sarang

Thanks Virendra, it was useful.
I tried other way round also i.e. by not marking the release tab in OPS9 and activating AVAC in CJ30.It works in that way too.
For my other question, regarding activating AVAC only at top level, we can achiebve that by using transaction control in user status.
Thanks
Sarang

Beginning Balance of Accumulated Repair Cost and Budget Control

Hi All,
My client has two requirements which I have problems working on in SAP.
1. How do we put the beginning balance of accumulated repair cost of each equipment? Example Equipment A had $ 40, 000 worth of repairs prior to the company's use of SAP, and this balance becomes the initial balance during repair cost reporting (thus if the first work order issued for that equipment in the SAP system costs $5,000, accumulated cost in cost analysis shatll be $45, 000 alread) .
2. How do we implement budget control in Plant Maintenance, such that a work order that is over budget cannot be released? or needs to be approved by another more superior user before release?
Thanks, answers would be of great help.
Regards,
Andrew

Andrew,
I suspect the only way to do this without Asset Accounting is to create a bespoke ABAP report. You would also need a customer table to hold the repair cost/equipment data. Alternatively, if you have a cost object per equipment (say cost centre) then you could add this value to the cost centre. Either way I would discuss the issue with you finance team first.
In terms of budgetting; this can be done 3 ways:
- Investment programs (IM)
- Projects and WBS (PS)
- Individual maintenance orders (PM)
You can set threshold parameters which determine if the order can be released..
PeteA

Budget control for automatic Purchase orders

Hi All,
We are facing problem in budget availability check for automatically generated Purchase orders through MRP run.
We are able to control the budget check for manual Purchase orders but how can we control budgets for automatically generated Purchase orders.
we are using IM budgeting for orders.
Please let me know your valuable inputs for the above issue.
Thanks in advance.
Regards
Nagesh

Hi,
You have to run FM_MRP_PR transaction in order to transfer MRP documents to FM for budget control.
Regards,
Eli

Manual Budget Planning with Budget Control System

Hi Friends,
The below scenario i have found in Periodic/Closing Operations:
What is the purpose of Manual Budget Planning with Budget Control System
Can anybody provide the link or document with configuration for above scenario
Thanks
Venkat
Edited by: venkata raju khottari on Feb 14, 2009 2:52 PM

Dear venkata raju khottari,
Budget control is one part of Project System. Normally we have two types of Budgets one Budget for CAPEX and Budget for Over Head expnes. Max companies PS will take care by the Budgets. If u need any information let me know.
thanqu
raj

Budget and budget control system

what is the differnce between budget and budget control system. is it possible in sap each po (purchase order) wise budget.if its possible in sap please provide config steps.

Hi, guy
In SAP, we can use IO, PS, FM to make the budget. The budget control system is a sub-module of FM. If you want to get some config step, please kindly refer SAP Best Practises.

Budget Control System in SAP

Hi,
I want active Budgeting Control system in SAP. Please let me know how I can activate, from first step to last step. Please help me.
Thanks & Regards,
Hemant Maurya

Hi,
For activating Budgeting
In OKKP activate the Order management active for the budgeting in orders
Commitment mangement active for the commit manaement active.
Activate which all the area you want budgeting,Ex Projects,Sales order,costing object.
Define Budget profile in OKOB.
IN KOAB maintain the assignmnet of budget profile to order types.
IN KOAO activate the commit management check box against the order types.
Define the tolerance limit for the budgeting.
Maintain number range in OK11.
Now create any internal order & assign budget in KO22 transaction,check the same.
Regards,
Raj.

Budget controlling for PO using internal order

Dear experts ,
can anyone tell me the step by step procedure to have a budget controlling on PO based on budget ?
Regards
anis

Dear Anis,
Create Statistical IO and assign budget to them. Then at the PO enter A at the Account assignment or K and you enter the IO number.
If you want the system to check for budget go to SPRO -> Controlling -> Internal Orders -> Budgeting and Availability Control you define Budget RPofile etc and at the selection 'Define Tolerance Limits for Availability Control' you define for you Company code how the system reacts during PO creation. You give tolerances to display messages if the budget is close to depletion etc
Bare in mind that PO create commitments and when the invoices are posted the amount becomes actual. You can check report S_ALR_87013019.
Hope it helps. Generally i have used it, it is very good solution and easy to implement.
BR

SRM 7.0 for Public Sector integrated with FM (Budget Control System)

Hello!
I'm starting an implementation project of ERP 6.0 and SRM 7.0 for Public Sector.
It would be necesary the integration not only SRM with ERP but with FM (Fund Management), with BCS (Budget Control System) specifically.
Is it possible? has anyone experience on it?
Thks so much in advance and best regards!
Marcela.-

Hi,
Certainly... If you have FM implemented in your project, you will have to make integration with SRM.
I did it some 3 years ago and it was quite problematic (a lot of notes were created by SAP on this matter, also as initiative from our project), but since then, I assume, it should not pose specific problems.
Regards,
Eli

Budgeting control system

Hi Experts,
We are using ECC6, but would like to know if there is an available transaction code or program in the system that can provide for preventive budgeting control system where the accounts are validated on-line with the available balance
Thanks.

Hi Ajay,
We are uploading the budget in 7KEX per GL account per profit / cost center
Thanks.

Cost Center Budget Control

Dear Friends,
SAP has provision of entering budgets for cost centers. But whether it will have budget control or not.
I have checked but there is no control.
Please advise that it is having real budget control or not.
Regards
Rajesh A

hi Rajesh,
as far as I know, there is no real budget control. You only enter plan values and you see in reporting if you spent more (or less) than the planned 'budget' but that is all.
There is real budget control in PS for example.
hope this helps
ec

Use of Budget controll system in funds management module

Dear all,
Presenly we are using Former budgeting.Now we want to go for Budget controll system (BCS).Now our doubt is whether we have to convert the former budgeting to BCS.Or we have to go for fresh implementation of BCS. For your information we have not migrated to ECC6.0. Only technical upgradation of ECC6.0 is completed.Kindly advice.
Regd.
Shivaji

Hi, depends on your business requirements.
Do you want to use Addresses(means not 1 to 1), AVC, Revenues Increasing the Budget, Cover Eligibility, Consistency Check etc.
If former budget satisfied your bus. requirements , and you just need e.g. new account assignment(eg funded program), then may be there is no need for new implementation, just some correction

Budget Control System_Funds Management

Hi,
In spro when I use the search term Budget Control System I could see 7 hits in 7 areas. But when I selected the row and double click the hit Budget Control System (BCS) in area Budget Control System(BCS) it is not leading to the exact area of budget control system in the spro screen. We are in ecc 6.000 what could be the reason?
Aravind

Hi,
This happens with search functionality in SPRO. You can correct it with 1164497 note, or simply choose another entry.
Regards,
Eli

Plant stock procurement with budget control

Hello,
Our client has centralized stores which caters to FOS (Factory Operating Supplies) requirements of various projects and departments. Some of the FOS items include u2013 Wielding rods, Personal Protective Equipments (PPEu2019s) etc. These are procured at plant level.
We have following requirement u2013
1) Above mentioned FOS material should be procured as Plant stock with budget control
We have following queries regarding this requirement u2013
We want this material as plant stock which will be issued as per requirement. If I create PR, PO without account assignment, there is no budget control.
If we procure this material against cost center, material do not come in stock.
Please guide for solution.
Regards,
Milind Dumbre

Hi
If you have PS implemented
then you can use account assignment category Q in PO and WBS element which will control your budget
Or Go with value base contract or Quantity base contract with vendor so you can control it
Regards
Kailas Ugale
Edited by: kailasugale on Nov 12, 2011 7:48 PM

Project-Internal Order Budget Control

Concerning on the Internal Order Budget in SAP, we have the following questions & need clarification :
1) Since the promotion involving SD module, could we enhance the SD module with Internal Order functions & budget control as well? According to the SAP help desk documentation, its possible, pls provide guidelines.
2) I've checked on SAP helpdesk that budget data (including sales & promotion) could capture in COPA via I/Order & pricing conditions. Could we use budget cost in COPA to control the sales & promotion posting in SD module ? pls provide guidelines. We had just implemented COPA with plan but not budget. Could we add this budget as new value field ?
3) I/Order can be updated through different cost elements but would system allow us to control budget by each cost element but only using one for all the cost element ? According to the helpdesk, we could split the I/Order budget by cost centres, transaction group or budget object. Does this similar to our requirement ?
4) I/Order Budget will control the spending by actual posting data or commitment ? Could we control both at once ? Example :
Budget             500k
Actual posting     300k
Commitment     300k
Budget              -ve 100k not +ve 200k
5) Concerning on the issuance of Credit note requisition (CRQ), if we using manual process as entry as Park document then post to FI (currently) and not using PR/PO process, then, how would we have commitment data ?
6) During year end, we may need to perform closing and carry forward the I/Order budget and commitment balance to next fiscal year. Does this mean that controlling need to perform period close also and order settlement even its statistical I/Orders ? we didn't practice this in controlling currently.
7) I/Order budget is control annually. Once the budget I/Order completed fully, it cannot be used again. Hence, does this mean that we need to have different set of I/Order for different year?
Please feedback to us the above soonest possible.
Thanks..............
Elaine

Lot's of questions;
1) At the time of entering a sales order you can enter an Internal oder number as well. That then could be used as part of a tracking process.
2) You control the budget by setting up availability control. Then at the time of entry it checks against the budget to see if you are within you tolerances. Youn can also have reporting in COPA to compare actual to plan and budgets. But there won't be the availablity control. It will be analytical reporting instead.
3)The budget for internal orders is one total. You won't be able to set it up for different cost elements there.
4)The availability control looks at all the components. Yes you can control both
5)The credit will be picked up when posted as an actual posting
6) You will need to do carryforward for all I/O.
7) You can set up the budgets to be for a particular year not overall for I/O.
try to limit the size of your questions in the future to make the response easier
pls assign points if helpful as a way to say thanks.

Budget Control: CJ30

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