Budget exceed even if Budget is available
Hi,
I am facing typical problem. Against the WBS budget report is showing the budet available, but when creating PO system is throwing erroe "budget exceeded". I checked PO value which less than available budget.
I run CJBN, CJEN but after that also same error,
Kindly provide your valuable suggestion.
Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR
Similar Messages
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Budget exceeded even if enough budget available
Hi,
When we are trying to post document to a particular cost center its giving an error message saying tht payment budget exceeded. But actually there's no budget object selected for tht commitment item, So it should pull the budget from the parent item which has enough budget. Can any one help to find out why is this happening.
thanks,
SravanthiKindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR -
Budget Exceeded Issue - Activated budget profile for existing project
Dear Experts,
I have a Project and not using any budget profile, already actual data exist only in CJI3 no data in CJI5.
Now I assigned Budget Profile in that project.
While entering Budget in T-code CJ30, I can see values in assigned values for a wbs elements.
Example -
WBS Element - XXXXXX-02 - 2000 (Assigned) - Here Budget Profile not assigned in the project
Same WBS Element - Once Budget Profile assigned, when am assigning same 2000 budget am getting budget exceeded issue.
If I give 2500 I am not getting any errors, My tolerance as only Warning message.
Please Suggest - Screenshot attached
Thanks,Hi Pavan,
As soon you enter your budgeting fig the availability control triggers, this check your assignment with available budget.this the reason you are getting error as you say there are already actual posting in CJI3.In this you need to balance first the fig which is appear in assigned column in CJ30.
Its a good practice to give budget first release it & then start procurement,confirmation etc.
Check this in budget profile availability control.
Regards,
Sachin. -
ME21N : Budget exceeded despite active availability control
we have created a Purchase order with internal order based on Puchase requisition.
We have noted that the creation of PO isn't blocked with error message BP604 (item && order
budget exceeded).(the budget in internal order is 1,00 )
We have checked this internal order with transaction KO22 .
NB : This problem is encountered only if we create a Purchase order
based on purchase requisition. if we create a PO directly : we have the message BP 604.
thank you for your helpThanks for your reply.
we haven't this problem in 2010. the PR and PO are blocked with the error Message BP 604 even if PR is based on purchase requisition.
Best regards. -
Budget Exceeded : Message No BP603
Hi Experts,
I am having problem with budget exceeded error.
Scenario - When trying to invoice the P.O it prompt budget exceeded error but budget was available when checked the S_ALR_ report.
As it was very urgent, Budget was supplemented to pass the Invoice for P.O and after it is invoiced I could still see the budget available more than already available budget.
Example.
Invoice for Commitment PO - 200000
Budget Available - 50000
Supplemented Budget by 20K to pass on the Invoice as it thrown error while invoicing, Hence New Budget available after supplement is - 70000
After the invoice of PO - 200000
Budget report showed the same available amount as 70000 ( No Change in the original value of budget even after supplement of 20K)
so now I tried to reduce the budget back to 20k and roll back the budget back to 50K but system throws me the error as attached here.
I have tried to analyze the report such as CJI3, CJI5, CJ31 also executed RKANBU01, CJBN, CJEN.
This is done on lower level WBS and I have checked all P.Os and tax charged towards it to see if the available budget has been consumed with the tax amount or not.
Real values on the scenario are given below. I am not able to get the point on where the 4641.43 USD is budget exceeding
USD
930451
commitment
345550
actual
1276001
total Budget Consumed
1289263
Current budget
13263
available
Appreciate experts help and comments.Hi Amit,
We don't have release functionality maintained for budgeting.
This is for child level wbs and sufficient budget is available.
As requested I have attached the screen shot.
Standard Report shows the budget in USD
And CJ31 also displays the budget in USD
I have also attached screen shot of budget in AUD, Where in on the available budget amount I am trying to reduce it by 20K in CJ38 which pops the budget exceeded error message.
Thanks -
Hello Friends
I created the project and allocated the budget in 2009,
I created PR in Feb 2010, but the problem is while i am changing the quantities in ME52N.
I am getting the error message :item XXX WBS element budget exceeded
Even i carry forwarded the budget from 2009(CJC0) to 2010.still the same problem exists.
Regards
KiranHi,
Check the delivery date in the PR. If the delivery date is for next year
2011 system displays the error message.
If problem still persists then reply the thread with error message number.
Regards, -
Payment Budget Exceeded - Availibility Control
We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.RHi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R -
Even budget is there, still error is showing budget exceed for some commitm
Hi Friends
Even budget is there, still error is showing budget exceed for some commitment items.see u have not mentioned in which u r getting this error either in internal order or funds mangement if it is fund mangment u need to check the setting at wt time the budget is hitting either at the time of po or delievery , however if it is at the time of po then systems takes care for all the open po in your system and hit the budget.
Pls check and need any help post
thanks
Sanjay -
Budget Exceeded but no Error message Assign more than allocated
Hi Gurus,
I am stuck in a situation where the Error Message BP603 while creating a PO for a wbs at level 2.
IN cj30 , i found out that Budget = 69500000 and assigned = 69950772
if i create a PO OF even .30 (thirty paisa) the budget exceeded amount = 450772.35, which is actually the diffrecene betweenn assigned and Budgeted values.
Now we are not able to raise any PO
Below is tolerance limit
please key in your valuable inputs.
Regards
RohitHi Rohit,
In Budget report, Assigned value = Actual + Commitment
If your assigned value is great than Budget, then you will get Budget exceeded error when you try to do any further posting against specific WBS element.
So, you will need to supplement Budget to cover shortfall.
You can also refer following SAP note which shows how assigned value is calculated.
178837 - Availability control: Incorrect assigned value?
There are lot of threads already discussed in this forum for error message you are mentioning.
Please search them.
Regards
Tushar -
Budget Exceed Issue in work Order (P.O) in Production Server.
Hi Friends,
I am getting different type of budget exceed issue, that to only in Production server.
Here the issue is when I am creating the work order P.O (Acc.As. Cat.P, Itm Cat. D) with different service line items with respective WBSe with in the budget limit, then I am doing SES for some quantity, now when I am changing (I am decreasing not increasing) the same P.O line item available quantity and creating the new version now system is calculating the old version line item quantity + new version quantity (nothing but double) then giving budget exceed error.
One more strange thing is, if I change quantity for one line item then system is giving budget exceed error for another line item which is having the different WBSe which was saved with out giving any error at the time of P.O creation.
This issue is happening only in Production server ....same scenario I have run with the same values in both Dev. and Qau. (Where the config. is same in all 3 clients) but in both the clients it is working fine...but in production why the system is behaving in such a way I am not getting.
In the below I have given the test scenario...
Service P.O Creation
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
10
100
WBS 1
2000
1000
5
500
2
20
200
Wbs 2
4000
2000
10.00
1000
3
30
300
WBS 3
6000
3000
15
1500
4
40
400
Wbs 4
8000
4000
20.00
2000
Service P.O change with new version
Line Item
P.O Quanity
Value
WBS
Budget
Commitment
SES. Quatity
Actual cost
1
6
100
WBS 1
1000
1000
5
500
2
20
200
Wbs 2
2000
2000
10.00
1000
Budget exceed with the double value
3
30
300
WBS 3
3000
3000
15
1500
4
40
400
Wbs 4
4000
4000
20.00
2000
If any one has come across with this type of issue and solved ...please suggest me ..
Regards,
SrikanthHi,
I have face similar issue in deleting PO line items.
Even though I delete items, system check budget for deleted qty with the currency conversion + value & gives budget exceed error.
In some cases we have asked user to deactivated AVAC asked to do the transaction, which is not recommended.
You can try running CJBN & CJBV in sequence for affected WBS.
Thanks & reg,
Sam -
Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
Your inputs will be highly appreciated. Thanks in advance.Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date Oty Object Cost Elem. Val/CO Area Crcy Total Qty. UM
PREQ 28.05.2014 WBS XXXXXX XXXXXX 0.00 0 EA
POrd 28.05.2014 WBS 14,000.00 1000 EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance. -
Budget exceeded error during delivery creation
Dear All,
We are facing a problem during delivery creation. Our business scenario is engineered to order and every customer order is created as a Project in PS module. the sales order is linked to the WBS element. While creating an outbound delivery for the sales order the system gives error message that "Budget exceeded for the WBS." This is for first time such error has occurred during the delivery creation. Logically delivery creation and PGI indicates negative incurrence on the WBS elements so even if the budget is not there or exhausted still then system should allow to create the delivery.
Please let me know if anybody has face this problem and solved it.
regards'
PreetamPreetam,
What you are saying is correct. Delivery creation and PGI indicates negative incurrence on the WBS elements, the system should not check budget of the WBS.
Just for checking manually, read the details of the error and note the amount. Check budget availability of wbse and compare this amount with available budget.
Regards,
Amol Sarode -
Budget exceeding error message coming up at the time of GRN
Dear Guru's
I am facing a problem at the time of GRN, When i am going to create GRN to purchase order then message is coming up budgut exceed.
Regards,
Vishal Kr. SharmaIn Customising
PS-> costs-> budget-> define tolerance limit
you specify availability control activity groups.
Here you specify which groups you want to include for budget checking.
If you specify '++' all activity groups, budget will be cheked for all including Purchase requsition.
SSanjay -
Error in PO "IO Budget exceeded"
Hi All,
I am working with extended classic scenario , I am facing a problem while changing the PO.
When I try to add or delete any line item in the PO it throws error of "Budget Exceeded for the IO XXXX" for 1st line item or any other line among the PO for which the PO is ordered and Budget is available.
e.g.
1) PO is created with one IO 1P , its in ordered status . after that I try to add 2nd line item in the same PO with IO 2P, that time it throws error " Line item 1 Budget exceeded for IO 1P "
2) Po created with 8 line items with different IOs.. When I try to delete 6 line item , it throws Budget exceeded error for other line item.
Its working fine in Test system, I tried to replicate the same scenario in ET2 ( Test system ) but I didn't get any error there, so its really very difficult to analyse exactly whats happening in production system.
Please help me out to resolve this issue
Regards,
SheetalHi CS,
I have tried all sceanrios before reporting this problem .I had created PO in R/3 and deleted , added line item in the same PO.. There is no any error in R/3 system.
Its working fine. Only problem in the SRM side. That day I received one more same problem with another PO.& IO.. User was trying to delete the PO line item , he wasn't able to delete it that day. But next day, he could able to delete the line item. & nothing was changed in that one day... This is really inconsistency of the system.. I don't know whats happening in the system and how to rectify this error. As I said, I had tried to replicate the scenarion in SRM test system . In my first atttempt , i could able replicate the same error, but when I tried next day there was no any error in the PO...... After that I tried many POs but not able to replicate the same error. I have raised OSS for this , but side by side I am trying to fix this problem from side, as many problems are reporting from the user side..
Also I would like to share one more imp thing, that this problem is only one specific conutry.. We are supporting Globally, but not other than Thailand reported this problem and its nos are also increasing day by day.
Is there FI-CO related check setting there in SRM & R/ 3?
I have checked the R/3 Co setting for IO, so will the Tolerance limit setting affect in this case?
Please let me know
Sheetal -
Hi:
I am posting in FI with wbs,the system gives me the following error message:
Item 001 WBS element ******** budget exceeded
Message no. BP604
Diagnosis
In document item 001 WBS element ***, budget for WBS element *******for fiscal year 2008 was exceeded by 320.00 CNY.
but there is stilll enought available budget in wbs(48,200.00 CNY), i confirm in report S_ALR_87013558 the budget is 48200 cny,the actual cost and commitment is zero ; the system should not issue error message, I am so confused!
Regards in advance.
thanks.
Edited by: junzhi wang on Aug 26, 2008 8:11 AMAvailability control against overall value
Indicator which controls whether availability checks are conducted against the overall value or against annual ones.
Use
In the project budget profile, the "Overall" indicator, used in conjunction with the "Releases" indicator, has the following effect:
Ind. 'Overall' Ind. 'Releases' Avail. control against ...
X - Overall budget
- - Annual budget
X X Overall budget released
- X Annual budget released
X = Indicator is set, in other words, checkbox was checked.
if Ind. 'Overall' Ind. 'Releases' are both not ticked,it's Annual budget ;we have done the Annual budget and Overall budget already.and some WBS with the same budget profile have no problem when posting.
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