Budget exceeded error message

Hi,
We are in SRM 5.0 ECS, with support pack 11.
When a PO is created with account assignment category project statistical (WBS element), with value exactly matching the budget availability, PO gets created, however if tried doing any changes to the PO, it gives an error message - WBS element budget exceeded.
How it can be avoided.
Rgds,
Madhan

Hi Madhan,
Have a look at the following OSS Notes:
Note 1068860 - Extended classic:Budget check errors on trying to change PO
Note 1292419 - Budget exceeded error while changing a SRM purchase order
Thanks,
Pradeep

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Requirement is not incrase the limits. Just RFC user should post with warning message. Manual entry means Error message.
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Hi,
Please select the following path in your customizing transaction SPRO:-
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PS-> costs-> budget-> define tolerance limit
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Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
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The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
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Hi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
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Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA     ZSA01     Budget Profile Overall AVAC     ++     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     ++     3     100,00
SA     ZSA01     Budget Profile Overall AVAC     01     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     01     3     100,00
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Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
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"Budget Exceeded" error not appearing at the time of changing PR but appearing at the time of PO change.

Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
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Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date     Oty       Object    Cost Elem.   Val/CO Area Crcy   Total Qty.     UM
PREQ                  28.05.2014    WBS     XXXXXX    XXXXXX           0.00                         0            EA
POrd                    28.05.2014    WBS                                       14,000.00                1000          EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance.

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Hi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
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Distrubutable budget is 300000
Assigned budget is 200000
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Order Value will be exceeded Msg No. F5373
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I have created structure upto 6 level and i have done planning and budgeting at 6th level only, and actual cost is also posted at 6th level.
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The user is facing an error while changing the Accounts assignment category to "Assets" in a PR. The PR was created with AAC as "U" for all the line items. The user is changing that to "A". After that he provides the asset number then the error is coming as below:
Item 010 Order 0809/A15 budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order 0809/A15, budget for fiscal year 2010 was exceeded by 6,630.00 INR.
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umakanth

Budget exceeded error while deleting CAPEX Purchase order

Hello All,
We've created purchase order with WBS element for some materials & account assgn P. This however needs to now be deleted as there has been mistake in th PO.
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Please read note 178837 which gives information on how to check the real assigned value.
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After running the report then run transaction CJEN to reconstruct the
project. Then run report RKANBU01 after completing the reconstruction.
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Dear Friend's
When i am doing a perodic settlement of project then system shows error message "Budget Exceeded."
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Pls guide me on this issue.
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Hi,
Can u please clarify some question
1. to what account assignment you are settling the cost and fom where u r bringing the cost whether it is production order or maintenance order etc..
2.In cji3 report are u getting any negative value
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Internal Order 45000147 having total budget 1036144.57 and Payment done so far is 73640.00
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Hi,
is the amount 73640.00 shown as the assigned value in the active availability control? You could check this with the report BPFCTRA1 in SE38. If you enter '=SUM' in the OK-Code and press enter after execution of the report, a pop-up will appear if there are inconsisitent values. If no pop-up appears the assigned value displayed in BPFCTRA1 is correct.
178837 explains how the assigned value for internal orders is calculated.
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We have this scenario:
budget is allocated at top WBSE.
actuals are booked on 2nd level WBSE.
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++ 100% error
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We have overall & released budget = 4,320,000.
and assigned value = 3,895,085.
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"network activity budget exceeded" message no. BP601
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System Status = REL AUC AVAC
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TAT-PR09-06.1.02
System Status = REL AUC AVAC
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Network Sys. Status = ACAS MACM PRC REL
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