Budget exceeding error message coming up at the time of GRN

Dear Guru's
I am facing a problem at the time of GRN, When i am going to create GRN to purchase order then message is coming up budgut exceed.
Regards,
Vishal Kr. Sharma

In Customising
PS-> costs-> budget-> define tolerance limit
you specify availability control activity groups.
Here you specify which groups you want to include for budget checking.
If you specify '++' all activity groups, budget will be cheked for all including Purchase requsition.
SSanjay

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Budget exceeded error message

Hi,
We are in SRM 5.0 ECS, with support pack 11.
When a PO is created with account assignment category project statistical (WBS element), with value exactly matching the budget availability, PO gets created, however if tried doing any changes to the PO, it gives an error message - WBS element budget exceeded.
How it can be avoided.
Rgds,
Madhan

Hi Madhan,
Have a look at the following OSS Notes:
Note 1068860 - Extended classic:Budget check errors on trying to change PO
Note 1292419 - Budget exceeded error while changing a SRM purchase order
Thanks,
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IO Budget exceeded error message BP603

Dear Gurus,
I need to make the Error message to Warning relate Internal Order Budget exceeded.
Is there any SAP note suggesting to add Error message BP603 to table T100s.
Application area BP is already given in T100SA. But the message BP603 is not given in T100S.
Now I need a new entry in T100S.
Before doing this I should support from SAP note if any.
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Aravind

Hi,
Requirement is not incrase the limits. Just RFC user should post with warning message. Manual entry means Error message.
In this Case I should add in OBA5 as Warning message.
To add this entry I need supporting OSS note.
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Aravind

BP603 Budget exceed error message customization

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I have set the error message BP603 from error to warning in Tcode OBA5, still i am getting the error message.
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Khan

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Please select the following path in your customizing transaction SPRO:-
Controlling
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Budgeting and Availability Control
Define Tolerance Limits for Availability Control
Here you can see the Controlling Area and Profile information, you will also be able to see a column called 'Actn' in which you probably have a value of '1' or '2' which represents 'Warning' or 'Warning with MAIL to the person responsible' respectively, the third option here is '3' 'Error message', these are usually set depending on the Usage percentage that is defined.
regards
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Budget Exceeded error with message No BP 602

Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
Network Activity (External services) 6000001 0020 PR-($1)
Actual   $20000
Commitment 20001
Assigned 40001
Available $49
Now we updated the budget as below:
The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
When we try to update the Service PR with 49 or more dollars, gives error in commitments and when the log checked, the budget exceeding message is there, if the PR updated with 48 USD, it gives the budge is exhausted.
40050(Old Budget)-40001 (assigned) = 49 USD. Which means, the supplement of the 5000USD is not considered.
Run the CJEN and CJBN to reconstruct the project but no use.
Please help me out where to check and what went wrong. its in client prd.
Regards,
Ganesh

Hi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
Thanks
Saikishore.Ganga

Internal Order Budget exceeded error at the time of MIRO

Internal Order 45000147 having total budget 1036144.57 and Payment done so far is 73640.00
There are service purchase orders (66003816 & 17 only MIRO no MIGO)exists for same internal order of Rs 9, 25,000.
We want to book MIRO against internal order of values approx 525000 but system is showing budget is exceeded as error message and we configured the tolerence as 100% if it cross 100 % then ti should give error message.

Hi,
is the amount 73640.00 shown as the assigned value in the active availability control? You could check this with the report BPFCTRA1 in SE38. If you enter '=SUM' in the OK-Code and press enter after execution of the report, a pop-up will appear if there are inconsisitent values. If no pop-up appears the assigned value displayed in BPFCTRA1 is correct.
178837 explains how the assigned value for internal orders is calculated.
Regards,
Greta

"Budget Exceeded" error not appearing at the time of changing PR but appearing at the time of PO change.

Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
Your inputs will be highly appreciated. Thanks in advance.

Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date     Oty       Object    Cost Elem.   Val/CO Area Crcy   Total Qty.     UM
PREQ                  28.05.2014    WBS     XXXXXX    XXXXXX           0.00                         0            EA
POrd                    28.05.2014    WBS                                       14,000.00                1000          EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance.

Budget exceed error while unreleasing the service entry.

Hi experts,
My problem is the systm generating budget exceed error while unreleasing the entry sheet in current fiscal year.
Entry sheet is released in privious fiscal year. User want to reverse this in current year. All budget(actual/commitment) are carryforwarded to current year. While unreleasing the entry sheet, system throwing the budget exceed error. There is suficent budget in current fiscal year.
Request you to pl suggest what might be the cause of problem.
Regards
shrikant

Hi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
For year 2010
current budget is 300000
Distrubutable budget is 300000
Assigned budget is 200000
Service PO created in 2009 year for amount 20000/-. Service Entry sheet created and released in 2009 .Vendor invoice has not be generated. Error budget exceed is raised for year 2009 while reversing the service entry sheet in current posting date.(privious posting period /year closed).

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Budget Exceed Error during creating of Purchase order in reference to PR

Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA     ZSA01     Budget Profile Overall AVAC     ++     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     ++     3     100,00
SA     ZSA01     Budget Profile Overall AVAC     01     1     90,00
SA     ZSA01     Budget Profile Overall AVAC     01     3     100,00
Please advice what will be the proposed solution for the above issue.
Thanks in advance.
With Regards,

Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
Hope this will sove your problem, reply after doing this.

Budget exceeded error when reversing down payment request via FB08

Hi Experts,
I am trying to reverse a down payment request via FB08 but unfortunately its throwing a budget exceeded error, is this normal behaviour?
Regards,
Lewis

Hi,
Please find the below link it will help full for you,........
Order Value will be exceeded Msg No. F5373
Naresh

Budget Exceed error while settlement in PS T-Code CJ88

Hi Guru's,
I have created structure upto 6 level and i have done planning and budgeting at 6th level only, and actual cost is also posted at 6th level.
When i am setteling that amount at 5th level WBS using T-Code CJ88 then it is giving Budget exceed error of that particular amount as budget is also available at higher level WBS as accumalation of budget at 6th level is going to higher level WBS as i am following buttom-up approach.
Please suggest.
Regards,
Ambuj

Hi Rajesh,
When you distribute budget to lower level WBS, the budget is only available at the lower level (availability is checked as: Budget - Distributed Budget - Assigned) regardless of whether it is shown at the superior level or not.
AVAC status is activated automatically on WBS where budget is distirbuted and released (provide you have maintained Activation Type 1 in Budget Profile OPS9). Please check if AVAC status is active on your 5th level WBS. If it is active then the system will throw the error as SAP standard behavior. You can remove this status from 5th level WBS via CJBW.
You may need to look at your budget configuration accordingly.
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Ammar

Budget exceeding error message coming up at the time of GRN

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