Budget mandatory for earmarked fund

the funds managment module is made mandatory and activated. while accounting the expenses the system checks the buget avaialality and does not allow unitl the budget is available for a committment item.
i want to make the budget availablity mandatory even while raising the earmarked fund against the budget. i am able to raise earmarked fund even without any budget upload.
i want to know how to make budget mandatory for earmarked fund pleae.
regards
sathya

Hi,
That's up to your update profile. Check whether earmarked funds are created as statistical updates; you can do it via OFUR transaction. Then, change it to be non-statistical for relevant value type (81, 65 or 82 - depending what earmarked funds - commitments or reservation - you are using).
Regards,
Eli

Similar Messages

Complete Indicator for earmarked funds

Hi,
How can i check the complete indicator check box for earmarked funds while creating the program for journal entries. Iam using the BAPI "BAPI_ACC_DOCUMENT_POST".Is there is functional chnages if i always uncheck the checkbox for done indicator.
Thanks & Regards,
Arun.

Hi,
Kindly let me know if you have found a way to set it through BAPI or some workaround to set the completion indicator for Earmarked funds in BAPI_ACC_DOCUMENT_POST.
Thanks.
BR,
Jay.

How to View the Actual Remaining Budget for Earmarked Fund?

Hi All,
First of all, pardon if my questions below are very basic, I'm an ABAPer trying to gasp the big FI process.
Background:
I created a project definition then allocate a budget via CJ30. I created WBS Element then allocate a budget again.
I created an Earmarked Fund via TCODE FMZ1 using WBS Element as my main budget allocation. I then created a vendor invoice using that WBS Element. I then post a payment against the invoice created.
Via PS Report s_alr_87013557, I can see that my actual budget was deducted by the funds disbursed from my payment document.
Does it have an impact on my earmarked fund?
If I use the Earmarked Fund in my posting, is there a similar report to PS where I can see the actual budget deduction?
Thanks.

I am dealing with a similiar situation right now. In the standard PS reports, I cannot find where the value type (2A) for funds reservations (earmarked funds) is included in the report characteristics.
We made a copy of one of the standard PS reports S_ALR_87013534 (form 12KST1G) by going into CJE6 and then added value type 2A. After changing the custom report, your payment using the earmarked fund will be in the actual column and the remaining unused amount for the earmarked funds should be in the commitment column.
In the earmarked fund document when you display it there is a button for consumption that shows the activity for that document.

Error Message FMBAS202 Year of cash effectivity mandatory for budget cat 9G

Hi all,
I activated BCS and use update profile 000350 (Separate PB/CB budget lines; standard), we tried to post simple FI posting and the error come up
==============================================================
Year of cash effectivity mandatory for budget category 9G
Message no. FMBAS202
Diagnosis
The FM update profile does not support the year of cash effectivity for commitment/actual values (posting ledger 9B). However, the year of cash effectivity is mandatory in BCS budgeting for budget category 9G and FM area 0100: the minimum value in this case is 2009.
System Response
Processing of the commitment/actual data record stops.
Procedure
Deactivate the year of cash effectivity for the corresponding budget category 9G and FM area 0100 in the IMG activity Choose Budget Category.
===============================================================
So I click the link and it goes to Define Budget Category screen where we assign budget category (9G) and time horizon (1) to a FM area, but not mention of deactivating year of cash activity.
My question is:
1. Where is the button to deactivate the year of cash effectivity?
2. What's the difference between budget category 9B and 9G? Both are Commitment Budget.
3. I dont remember assigning budget category 9B to an FM area. Where is the setting?
Thanks

Hi,
When you go to IMG - Public Sector Management - Funds Management Government - Budget Control System (BCS) - BCS Budgeting - Basic Settings - Definition of Budget Data - Choose Budget Category, what's the settings for 'Time horizon' field? It should be blank for 9G(commitment), if you don't work with cash effectivity.
9B is posting ledger, while 9G is budget ledger. You don't have to assign 9A/9B to FM area.
Regards,
Eli

Earmarked funds budget check in SRM

Hello to all SRM experts,
I've added two customer fields (earmarked funds and earmarked funds item) in the account assignment according to note 672960 using the INCL_EEW_PD_ACC_CSF structure.
Now we need to add those fields to the standard account assignment check performed by the system.
We are using ECC 6.0 for our B/E system and SRM 5.0 deploying the extended classic scenario.
What the client expects is for a budget check against the earmarked fund along side with the FM budget check.
Any ideas how to add those to customer fields to the standard account check?
Raz
Message was edited by:
Raz Golan

Hi
Please go through this ->
You need to code the SRM Budget checks logic part by your logic and implement the same on the Customer fields using BADIs.
Use BBP_DOC_CHANGE_BADI (For changing Buget values) and
BBP_DOC_CHECK_BADI (For issing Customer messages to Shopping cart web page)
Budget availabiltiy check will take place in R/3. This check has to be set in R/3 as there is no specific FI settings in SRM for availability check.
This is customized in SRM when defining your backend system:
SPRO Path ->
Supplier Relationship Management -> SRM Server -> Technical Basic Settings -> Define Backend Systems
Manage column FI valid with "Real-time backend validation".
Function module - BBP_BUDGET_CHECK (The database table BBP_USRBDGT contains the value for the purchasing budget in the column AmountSpent.)
Are the below ones used while checking...?
PO create/change
FM - B31I_ACC_PURCHASE_ORDER_CHECK
SC create/change
FM- B31I_ACC_PURCHASE_REQUI_CHECK
FM - B31I_ACC_PURCHASE_ORDER_CHECK
For SRM standard Budget checks, please go through the relatd links ->
OSS Note 520717
Re: FM for budget check in ECS ?
Budget availability check
Purchasing-Budget Workflow
http://help.sap.com/saphelp_srm40/helpdata/en/4e/1d74eff196d64e880fd28d41d4502b/frameset.htm
Costcenter wise budget
Re: Cost Center wise Budget
Hope this will help.
Do let me know.
Regards
- Atul

Is Encumbrance Accounting Mandatory for Budgetary Control to Perform Funds

Dear All,
I have a doubt in Project Management Module.
Is Encumbrance Accounting Mandatory for Budgetary Control to Perform Funds Check in Non Integrated Budget?( There is no integration between GL Budget and PA Budget)
Thank you.
Rajasekhar Itha

Hi,
If you are using your project budgets, you will not need many integration steps.
IF you have a budget integrated, then use that account as charge account when you are creating a PO, if budget is not available for that account or it is not a budget account then system will check for budget at project level.
You can have stand alone budget just for projects without any integration to GL budget and you can still achieve budgetary controls.
Let me know if you need more help.
Mubarak
[email protected]

Year of cash effectivity mandatory for budget category 9F

Hi,
While creating a PO/Goods Issue I am getting the below error.
Year of cash effectivity mandatory for budget category 9F
I have activated the payment budget and commitment budget. Time horizon for payment budget is 5yrs and commitment budget is nil.
i have not checked the "Start next year" checkbox.
Please advice.
Regards
Shekhar

Hi,
You have two similar questions, so i try to help on this one.
You can only use the Year of Cash Effectivity in BCS budgeting, if you use an appropriate FM update profile for updating posting data to FM.
If you use an FM update profile, which does not support the year of cash effectivity (=>field RGNJHR is always SPACE or 0000 in table FMIT) then you MUST set the time horizon to Space or 0 for all budget categories you want to use (ledgers 9F and 9G), in BCS customizing "Define Budget Categories".
The posting data for ledgers 9A and 9B which you have created with Former Budgeting remain valid, even with BCS active (the activation of BCS does not change the way how postings are updated to FM!.
However, if you have used an FM update profile without Year of Cash Effectivity before, together with Former Budgeting, and if you have now changed to another FM update profile WITH Year of Cash Effectivity, then you must migrate all existing posting (or FM update) data in your system, for all fiscal years since the activation of BCS, by filling the field RGNJHR or GNJHR in the corresponding FM tables (FMIT, FMIFIIT and FMIOI) with some valid value (i.e. greater or equal to the fiscal ).
I hope this help you.
Regards, JLB

IDoc for PSM Earmarked Funds

Hi @ll,
We are currently connecting two SAP-Systems.
One of them uses PSM (Public Sector Management) the other doesn't.
The PSM is used for billing with FI, the other is the central purchasing system.
The purchasing system needs to check earmarked funds in the PSM.
So far I did find the message type /ISDFPS/FMHHM, but no IDoc is assigned in our initial SAP System.
Anyone a clue what the name of the Idoc is and why it's not assigned?
Bonus question:
Pure curiosity: During my research on FI-Billing IDocs I came across three different types:
INVOIC03, ACC_INVOICE_RECEIPT_03 and FIDCCP02. Does anyone know the difference and when to use what IDoc?
Thanks in advance.
Cheers,
Aglaia

Hi,
The idoc types mentioned by you pertains to the following message types.
ACC_INVOICE_RECEIPT              Accounting: Post invoice receipt (OAG: LOAD PAYABLE)
FIDCC1                                       Send entire FI documents (user exit 003/4)
FIDCC2                                       Send entire FI documents (user exit 005/6)
INVOIC                                        Invoice/Billing Document
Depends on your requirement you choose the correct idoc type and the message type.
Cheers,
Hakim

Manual reduction (FMZ6) of earmarked fund is not relevant for consumption

Hello,
I have case when earmarked fund consumed with down payments (higher amount) is manually reduced (lower amount) and instead of reduction of consumption (committment) the amount of reduction is not taken into account for consumption of this earmarked fund (seen as not relevant).
When earmarked fund is consumed with invoice, manual reduction works properly (reducing committment).
Anyone has a clue what is going on?
regard and in advance thanks for help

Hi,
It's again misunderstanding: "sender period" means that the amount will be deducted from this period, but the amount will be calculated according to the key figure. If this key figure says that the amount is the whole remaining amount, then obviously it's a whole-year amount. E.g. the amount for the whole year is 120 (per period 10); executing operation from period '1' to '1' will take all 120 and not 10.
Regards,
Eli

MIGO not possible when posting with Earmarked Funds

Hi,
I am using Earmarked Funds to budget for Sales Promotion Expenses.
Have set the field KBLNR as mandatory for a few GL Accounts and have set it as optional Posting Key 81.
I have created a Purchase Order with a Earmarked Fund. But when I am trying to do a MIGO for the PO I get the following error message "Field Doc. item is a required field for G/L account"Message no. F5808.
The field Earmarked funds is hidden in MIGO transaction .
Any clues on how I could bring this field in MIGO so that it can flow from the Purchase Order.
Thanks and Regards.

Hi,
Thanks.
I have changed the Field status and have made the field earmarked funds as mandatory through a FI validations for FI postings.
I tried to check the field at the time of creating Purchase Orders and used Exit_SAPLFMCH_001.
But this exit doesn't seem to work as the fields are getting cleared when the save button is hit and the Purchase Order gets saved with out the Earmarked Funds.
Is there any other exit or work around I can make Earmarked Funds mandatory for certain Commitment Items at the time of creating Purchase Orders ?
Regards.

Earmarked funds - Express document "Update was terminated" error

Hi,
When i create a contract(RECN), a earmarked funds document getting created and it updates the table KBLK with single primary key BELNR.
I see in the Tcode OK60, the number range assinged is '05' - 0200000000 to 0299999999.
KBLK table has entries created from 0200000000 to 0299994311 which were created earlier.
From this financial year, when i am creating a contract, the new BELNR is started again from 0200000000 series, hence it throws an error message "Express document "Update was terminated" since entries are already exist in the KBLK table.
Finally i understand we have to change number range assignment.
Where can i do this? Please help if my understanding is wrong, how can i rectify this issue.
Thanks,
Bharath.

Hi,
U can change the number range for the contract for this fical year and make it start from 0299994312 to 0299999999.
But it seems u have already used most of the numbers, so go for a new number range for both the documents.
Hope this helps
Deepak

Earmarked funds during goods receipt (GR) is not inherited from PO.

Hi, Everybody u2026
We are using Earmarked Funds relevant for FM updating, but, during goods receipt (GR) and invoice receipt (IR) it is not inherited from purchase order (PO).
In ME21N the account assignment is F and the system ask us to enter the GL Account, Order and additional the Earmarked Funds. The system is deriving correctly the fund, the funds center and the commitment item from those entered in the Earmarked Funds.
However, during goods receipt and invoice receipt, the Earmarked Funds is not inherited from purchase order (PO) besides the others account assignments (order, fund, funds center and commitment item ) in the coding block.
Best regards,
Thanks

Hello,
I will provide some hints:
- If it is a service PO, please check the Note 972276 (Service Purchase orders only).
- If the posting is related to Asset, please kindly check:
    a. Note 684659
    b. Check if you have a derivation rule in FMDERIVE with the function module FMDT_READ_MD_ASSET.
    c. Check in your FI-AA customizing if you have activated the account
      assignment element but you have not specified an account assignment type for
      account assignment object for APC balance sheet postings (see note 684659 for
      details).
I hope it helps
Best Regards,
Vanessa Barth.

KR Reference Field coming from Earmarked Fund

Hi Experts,
We have distributed our data entry of non PO related invoices out to end users. They data enter and park the invoice. Then Central AP uses their workflow inbox (SBWP) to view and "approve" the document to post it.
This works great EXCEPT when the invoice is charged to an Earmarked Fund (specifially a funds commitment), AP gets an error that "For document type KR, an entry is required on field Reference number" XBLNR is filled in with the Vendor's invoice number on the parked document, but we are told by SAP, that it is our config that is causing the issue.
On the funds commitment (fmz3), we can view that on the Header of the commitment that we have always left the field REFERENCE blank. We did configure under Earmarked Funds and Funds Transfers\Define Rules for account assignment, that the Reference Document Number is Active, but this allows us to fill in field REFBN in other areas for reporting.
When we just post an invoice FB60, we've never had a problem with the funds commitment's REFERENCE field conflicting with the Invoice's Reference field. When I do enter something on the REFERENCE field of the funds commitment, it OVERWRITES what the invoice had in the reference field when we do the Park then POST using workflow (uses FBV0 funcitonality). It does not overwrite it though when I just post using FB60 or FV60.
SAP has stated that they intentially designed their programs differently which is why they behave differently.
So does anyone have any suggestions on how to get the parked document to post BUT to keep the Vendor's Invoice number in the Reference field? Instead of it being overwritten from the Funds Commitment?
Would appreciate your guidance,
Cindy

Hi,
I think your FM analyst got the direction wrong. System will always populate REFBN field in table FMIOI with PO# or other source document number. The configuration you mentioned controls whether you want the system to transfer the value of REFBN to a follow-on document with reference to an earmarked fund - the direction is from FM to FI. For example, when you create an earmarked fund 1234, you will see an entry in table FMIOI with field REFBN populated with 1234; this has nothing to do with the configuration in defining rules for account assignment transfer in earmarked fund. Then, you create an invoice with reference to earmarked fund 1234; this time, system will transfer the values of the fields in document 1234 to the invoice according to the said configuration.
Regards,
Ming

Transaction FMN5N - but impossible to create PO with solved Earmarked Fund

Hello,
The display consumption history of Eamarked funds shows an open amount of 58 819, 07 but Transaction FMRP_RFFMEP1OX withthe filter criteria doc. No.1200000197 shows an open amount of 15 965,18 (Amount type 0100 (58 819,07) and Amount type 0200 (42 853, 8 - ))
Transaction FMN5N to reconstruction of Earmarked Funds in FM. Amounttype 0200 ( + 42 853, 8 ) for doc. No.1200000197 but impossible to create a purchase order (42 853, 89) with doc. No. 1200000197. Open amount from document 1200000197 001 exceeded by 45,71 %
Somebody already had a similar problem ?
Thank you
Fabian

FMN5N made a 1 occurence in table FMIOI and the the open amount (transaction FMX3) shows is correct (58 819,07)
In table FMIO, First occurence : Btart 0100 - TRBTR 58 819, 07- TCODE : FMX1
Second occurence : Btart 0200 -TRBTR - 42 853, 89 - TCODE : ME23N
Third occurence : Btart 0200 42 853, 59 -TOCDE : FMN5N
In KBLP, WTFREE and HWFREE is 15 965,18
I want to create un purchase order. The system does not accept an purchase ordre of a value of more than 15 965,18.
The SAP relase is SAP ERP 6.0 / NW7.01 EHP4

FMX2 - earmarked funds and SAP Content server

Hello all,
Need a help to find solution for the following issue.
Customer would like to have earmarked funds attachments save on SAP Content server u201Eout of databaseu201C.
So in detail, customer run FMX2 change document and from menu choose Environment > Object list > create attachments
Attachment is save on DB, so question is how to change this to save attachments on SAP Content server. And what is need to set up at transaction OAC3 to which Object type and document type is for attachment at FMX2.
SAP Content server is up and running also we have repositories u2013 this is not issue. Issue is only to fill in data at OAC3 with correct object type and doc. Type.
Thanks for any help
Peter

Hi, it's better to ask from basis team. In table maintained link between Document type and 'place' where you want to save your documents, it's not FM customizing

Budget mandatory for earmarked fund

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