Budget Release

In our scenerio, we are using budget functionalty of Project system. However, not using the budget release functionalty. So, actual get posted as long as the same is within budget.
My question is like this : If we activate budget release functionalty, posting of actual will be subject to release of budget even if actual is within the budgeted value ?
Need your comment
best regards
Bharat

hi..
make sure availability control is activated..
as abhinay said, check system status if is AVAC (Availabiltiy control) is indicated..
system checks against
if not, activate it using tCode CJBV or you can set for example to automatically activate it during budget allocation.
however, AVAC can only be activated if you have maintained budget. therefore in your process, be sure to make set up where there is budget before(or during) release of WBS. if you release the WBS and AVAC is not set then posting is possible.
your requirement is that no body should post actual cost in project unless budget is released.
to do this AVAC status has to be active and config is set to check against release. in tCode OPSC you can also set the tolerance limits which will be checked by system against postings.

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SAP PS budget release problem

We are following MTO scenario and we are releasing SAP Project with save of Sales Order.
Later we are assigning(CJ30) and releasing(CJ32) budget in SAP Project, with budget release System status "NBUD" replaced with System status "BUD". But, some times SAP is not removing this "NBUD" tick. And later when user try to release PR or perform any other transaction they face error message for system status "NBUD".
You all are requested to suggest solution for this error.
Best Regards,
Vishal Kadia

Hi,
First understand the term availability control by going through SAP help and finalize when you want to activate the AVAC against your project.
AVAC can be activaed by 3 ways
1. Automatic activation during budget allocation in CJ30
2. Budget release through CJ32
3. Manual activation / background activation
Now in your case you are doing planning by using the activities i.e. 100000 now this is plan cost for your WBS / project.
If you have planned this cost for interal activity by using resources then it is REM. If you have PR then this commitment
now in this case system is updated Assigned value for the WBS / project as 100000
Assigned value = Commitment + REM + Actual
Now if your AVAC activation during budget allocation through CJ30 - syem will check that your budget value is equal or more than asigned value otherwise will thorw error i.e 100000 or more than 100000
If your AVAC activation is during budget release then your release value shoul be same or more than the assigned value otherwise will thorw error i.e 100000 or more than 100000
You can do the partial alocation of budget or release budget if you dont have any assigned values present in the system or have less than the project / WBS budget.
Hope you understand now.
regards,

Partial budget release Error

hi Experts,
I believe that partial budget release is possible, but i am getting an error it says" Item WBS element NTD-0001060 budget exceeded
Message no. BP603"
it is not allowing me to do the partial release of budget.
in the budget profile followig have been maintained.
availibilty control-
act type 1, usage -0.00
overall -yes
releases -yes
object currency - yes
please advise that do i need to make any changes.
thanks
Prashant

dynamicprashant wrote:
> Material of 100000- PR hasbeen generated.
>
> Original budget is 100000, My client wants to release budget which is less that 100000. i.e 50000. hence above error. i am not understanding why system wont allow to relase of partial budget in this senario. because management can later release remaining partial budget...right?
System is very well allowing to release partial budget, where as you miss understood the concept of partial budget. Budget availability check always compare assigned value against released budget. In your case assigned value is more than budget value.
If you want to do partial procurement then plan the material on two activities and set the system such a way that PR should be generated on releasing of activity. and release only the first activity so that your PR will generate only for that amount.

Control release of objects till Budget Release in CJ32

Hi Experts,
Actually, I have done as suggested in this forum for one of the query by creating a user status and blocking the release of objects till the time the budget is assigned. it is working fine till I allocate budget through CJ30 but the requirement is that the Release of the objects should be allowed only after the Budget Release through CJ32.
1) How to create a user status which disappers on its own when the Budget is released through CJ32 ?
2) Also, I want this to get only assigned to the topmost WBS whereas this gets assigned to all the WBS as I had assigned this Status profile in the Proj. profile. ... how to overcome this problem ?
thanks in advance,
Vinodh.

Hi Vinvidh,
1.If you want at budget release then you need change the status manually,it will not set automatically like when we are doing budgeting in CJ30.
2.When you are creating a status for WBS it will apply for all so i dont know how to control at top level only.But may be using substitution u can try at level1 wbs element.
Regards,
Muzamil

Date for Budget release

Hi All ,
I want to create ABAP Z report in which search criteria required Budget Release date . I tried to search in budget tables but no one table have update Budget release date . So want to know table & field for same.
Thanks,

Hi Virendra,
Check report S_ALR_87013560. Here you will find the released budget (Total and overall) data. Select the release value for any project/WBS element then in Menu bar Goto -> Line items.
Here, change the layout (Ctrl+F8) and you will get the document date.
Regards
Saurabh

Problem in Workflow on Budget Release

Hi Experts,
I have created Workflow on Budget Release . in which as soon as Budget is Released for Respective WBS Element Workflow Will Trigger . My Problem is that if Budget Gets more than 1 crore then in Mail it only shows first Digit , it is not showing whole value . So what Changes should i do so that it can display full Value if it is more than 1 crore .
Please Help me on this issue .

Hi- Are you able to see exact value (1 crore +) in WF log. If yes, then check the content of the email body where exactly you are using this container and try to align for test purpose. Also check the binding from WF to task (in mail step) and check for the data types in both the container
If WF log shows only first digit, then check where this value is getting populated and check for data types
Are you using Send mail step or FM or class approach for sending mail?
Vinoth

Error on budget release

Hello,
client has installed latest enhancment package.
After this I have issue with budget release. Before enhancment package everything worked.
If I'm entering budget doc via FMBB where Budget doc type is with "Automatic release", it still works.
If I'm entering FMBB doc and then releasing via transaction FMMPRELE, I receive error mesage:
"The commitment item category is wrong"
Maybe enyone allready had this problem and has solution, or maybe you have any ideas what could be wrong?
BR,
Lauras

Hi,
this solved the problem, thanks Vanessa.
BR,
Lauras

Workflow Budget Release

Good Day Experts,
I know that one is able to workflow the budget request and supplements via IMA11 and distribute accordingly. However I have a client that enforces control on budget release (CJ32).
Currently they follow a manual approval process and once the required approval is obtained the super user updates CJ32 with the amount requested.
Is there any way that one can automate the budget release request with standard SAP? Custom workflow is currently being considered but any advise will be appreciated.
Best Regards;
Werner

See if the below link is useful:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/f2/05603815ba682ce10000009b38f842/content.htm
Regards
Sreenivas

Budget Release Process

Hi
Planing to use budget release process on monthly basis, done relevant configuration but release process is not working
For release done following configuration:
Define Release Scenario
Define Budget Types for Release
Assign Budget Types for Release to Processes
Kindly advice where I am missing
Regards
Upendar

Hi
Thank you for reply
Sorry for later reply
I will explain requirement:
1. we are planning to annual into 12 portions and for this each portion I am trying to use release process
2. Can you please let me know if I want to use release process what is process to be followed, done the following configuration for release process
Define Release Scenario
Define Budget Types for Release
Assign Budget Types for Release to Processes
3. In FMMBC what is the selection we have to use while entering budget with release process
Regards
Upendar

Internal order budget release

hai,
i have prepared internal order budget. how to release the budget?because system is saying that avilability control is not activated.
govind.

Hi,
Use OKOB and check availability section for activation type.
Regards,
Murali

Regarding the budget release and assignemnt of budget.

Hi,
I have created investment profile and distibuted the budget.(IM01,IM11,IM22 & IM52)
Partial release of budget is done through (IMCBR3)
Project is created and investment position ID is assigned (CJ01)
WBS element is created under the above project- CJ02
Budget is distributed to the respective project -CJ30
Partial release of budget is done against the project - CJ32.
problem:
1. Budget can be distributed above the released amounts for the projects assigned with investment positions
2. Assinment of budget happens above the released amount i.e., I am able to create PO above the release amount against the WBS element.
Quiries:
I want to how the release part controls the budget assignment?
Is any configuration need?
How the availability control acts?
Please explain.
Best Regards
M Kishore

Hi koshor,
Please check for GL used for Material / Service procurement secondary cost element is created.
In OBYC entries are maintained in GBB and BSX.
Budget check will happen for only thos GL for what secondary cost lements is creaed. If for any GL cost lements are not created then budget check will not happen.
Also check in Budget tolerence limit you maintained the setting for all transaction ++ or for some specific transactions. If you skipped PR PO here then system will not check for the budget.
If your requirement is budget check for all transaction then maintain ++.
Please check try and revert back.

Tables for FM Budget Release and Budget

Dear Gurus,
Can any one please provide the tables for FM Budget and Release??
Regards,
Venkat

Reddy,
As per my knowledge, there are no direct tables w.r.t funds center and commit item.
That is the reason i have given main tables as well as useful tables.
Here, the mentioned tables BPEP and FMIFIIT takes POSIT and OBJNR.
So, first need to get the above mentioned fields using funds center and commitment item.
Follow the sample code, which might help ur purpose..
CONCATENATE 'FS' <controlling area>      <funds center>            INTO temp_objnr SEPARATED BY ' '.
SELECT SINGLE posit
         FROM fmposit
         INTO temp_posit
         WHERE fikrs = <controlling area>
           AND fipex = temp_fipex. " commitment item...
SELECT objnr
         posit
         wtp01          wtp02          wtp03          wtp04          wtp05          wtp06          wtp07          wtp08          wtp09          wtp10
         wtp11          wtp12          wtp13          wtp14          wtp15          wtp16
         FROM bpep
         INTO TABLE it_bpep
         WHERE objnr = temp_objnr
           AND posit = temp_posit
           AND wrttp = '43' " this depends on ur senario
           AND gjahr = year. " fisical year
LOOP AT it_bpep.
    COLLECT it_bpep INTO it_bpep_temp.
    CLEAR : wa_bpep.
ENDLOOP.
SELECT fistl          fipex          trbtr          FROM fmifiit         INTO TABLE it_fmifiit
         WHERE fonds IN r_fonds
           AND fistl = temp_fistl
           AND fipex = temp_fipex
           and GJAHR = year. " fisical year
LOOP AT it_fmifiit. " for consumed budget
    COLLECT it_fmifiit INTO it_fmifiit_temp.
    CLEAR : wa_fmifiit.
ENDLOOP.
Hope this helps.
Otherwise, do mention what exactaly you want..
Thanks
Ram

For Budget release / supplement User status

Hi Experts,
In project i m using a user status for taking approval / release budget .
Description                   Lower                         Highest
initial                               1                                   2
bud planning                   2                                  3
bud release                    3                                  4
release                           4                                  5
execution                       5                                  5
Here, after getting approval / Release budget i have to change staus manually (based on authorization).
Now here i want that when i add supplement budget then once again system should go on bud planning and authorized person change the status (from bud planning to bud release).
For this in OK02 i had set Bud Supplement on Bud Planning. (According to that while budget is supplement then status go back on bud planning).
Here i m little bit confused that wt level i have to select here between lower and highest. (i m taking the same level as shown above)
While testing this, i m not getting the required ans..
pls suggest me if i m doing something wrong.
Regards,

Hi,
Description Lower Highest
initial 1 2
bud planning 2 3
bud release 3 4
release 4 5
execution 5 5
Please understand this, if you want to move form bud release to bud planning, then lower limit of bud release should be 2 not 3.
as per your settings system would not move from one status to its previous status.
Lower limit is what ever the status number it scan move backwards, understand this basic concept & apply it as per your requirement, I have just explained one scenario here.
Thanks
SL

Budget Release in GM

Hello Experts!
I have a question:
In GM_BDGT_RELEASE transaction, within Hierarchy View, there are a column in display mode called "To Release".
What is properly functionaly about it?
I thought this column displays amount pending to be released in basis on documents posted in previous budget versions (for instance in Plan in Grant Proposal or Application). But i think i'm wrong or maybe we have any issue in customizing.
When i create a document for release budget, system gets following Warning: You try to release a budget of xxx.xx that exceeds unreleased value of 0.00.
Anyone can explain to me what is the meaning of the column "To release"? Or how can i deactive this warning?
We are in ERP2004, release 5.0.
Thank you
Best regards,
Dolors Reyes

Spoke to Keith Harmon who explained that the functionality has been removed. The manual work around is to copy and paste the figure from the unreleased column.
Edited by: Paul Abrahamson on Apr 9, 2008 1:04 PM

Create GM Budgeting Release Process - GM_BDGT_RELEASE

Hi,
Our client wants to load Budget data which includes both FM and GM data. and we are using 4.7ver. For FM we are using FMBB transaction and for GM we are using GM_BDGT_RELEASE transaction.Grants master record is already created using GMGRANT transaction. We tried to do a BDC for GM_BDGT_RELEASE transaction, but in shdb it is not showing the table control details.
Then we searched SDN and found some notes to use BAPI_0036_CREATE function module. when we are trying to use this function module, but we are getting some BAPI errors.
Below are the errors:
1.Released budget for unreleased/released scenario is not supported by BAPI
2. No instance of object type BudgetEntryDocGM has been created. External reference:
Have any of you tried to create document using GM_BDGT_RELEASE transaction. If so please tell us the process to do.
Thanks.

Hi Rob,
Thanks for the email.
Now it is fixed. I'm able to create Budget for GM in 'unreleased' status. but this BAPI is not posting the budget to FM.
Do you know how we can post grants budget to FM.
Thanks.

Budget Release

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