Budget Scenarios - Setup

Good Morning,
- When I setup values in the budget scenarios for expense or cost accounts I have incorrect values in the "Actual" column. The system doesn't update the real (actual) values correctly. I'm with SAP B1 2007 PL42. What could be the reason?
- I have other doubt related to this: What means the column "Actual - Future" in the budget scenarios - setup window?
Thank you.
Susana Cunha

Hi Sridharan,
Thank you for your answer.
The problem is that, when I choose "yes" when the system displays following message: "Account XXXXX has transactions in the systems. Do you want to restore the account's accumulators?" (page 18), the system does not update correctly the current G/L accounts bookkeeping balance to the Actual column...
Do you know the reason or what can I do to solve this?
Thank you.
Susana Cunha

Similar Messages

Budget Scenarios - multiple columns

Hi,
i have a question and I hope you can help me.
John-Michael Davis already helped me but what he told me did not help me much unfortunately, because what he told me, was done:
"I suspect that you have enabled cost accounting in one database and not the other. You can enable cost accounting from system initialization -> Settings -> Cost Accounting Tab."
I have two databases in different environments. In one, the budget can appear in multiple columns but another can not. In this issue, just put the sequence of steps do i try to put the columns of the Cost Accounting.
What am I doing wrong?
I'll explain through pictures, because it's more simple for me to explain.
This image (from another database), appears the extra columns:
The sequence that I do to appear the columns:
General Settings - Cost Account using 2 dimensions:
General Settings - Budget defined:
Chart of Accounts -> G/L Accounts master data extension check box
2 Cost Centers for different Dimensions:
Distribution Rules of the 2 Cost Centers:
The distribution rules associate at the Dimension "Areas" that correspond at the first Dimension don't present Stelle_z -> Centro Geral?
Table of Cost Centers and Distribution Rules for the two Dimensions
Cost Center Hierarchy for two Dimensions
A Small example of Reports:
Cost Center Report
Distribution Report
Cost Accounting Summary Report
Budget versus Cost Accounting
Budget Scenarios - Setup
Budget Scenarios – Setup – > In this it's missing field "Dimension" and "Cost Accounting Columns", so this not possible across other distribution rules (cost center)
Thanks,
Luís Pontes

Hi,
Maybe this post is very confusing, so i will summarize:
in my budget, i want to have the option of Cost Accounting, but I cannot.
I already activated the option Use Multidimensions but I still do not see the columns.
Does anyone know what should I do?
Or is it a mistake SAP?
Thanks,
Luís Pontes

SAP Business One Budget Scenarios 2007A

Hello,
I have B1 2007A SP00 PL37 installed. I am trying to add a Budget Scenario. I click on Financials --> Budget Setup --> Budget Scenarios. A screen pops up titled "Budget Scenarios -- Setup". It has a beginning fiscal year in the drop-down list, and the table below is empty. No matter what I do, it will not let me enter anything into that table. If I try to Copy Scenario, a new window pops up, showing "Original Data" and "Destination Data". The Destination Scenario drop-down offers a "Define New" option. When I click "Define New", it takes me back to the "Budget Scenarios -- Setup" window. So that is where I am stuck.
Can anyone assist me in this circular adventure? Once we get past this situation, I have another Profit and Loss Budget Report question.
Thanks.

Thank you, Marcia. That was perfect. Should I ask my 2nd question here? Well, here goes. I upgraded my system from 2004A to 2007A in May. I am now completing the financial close for May, but we are now in July (new fiscal year). When I run the Profit and Loss Budget Report, I do not see any Budget Scenarios in the pull-down list, therefore I do not have any budget numbers in the report. Any idea on why there would be no scenarios shown in the pull-down? Was there a problem converting the scenarios during the upgrade to 2007A?
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Ted

Budget Scenarios - Actual Value

Good Morning,
When I setup values in the budget scenarios for expense or cost accounts I have incorrect values in the "Actual" column. The system doesn't update the real (actual) values correctly. I'm with SAP B1 2007 PL42.
The problem is that, when I choose "yes" when the system displays following message: "Account XXXXX has transactions in the systems. Do you want to restore the account's accumulators?", the system does not update correctly the current G/L accounts bookkeeping balance to the Actual column...
Do you know the reason or what can I do to solve this?
Thank you.
Susana Cunha

Hi,
To get the Actual Column corrected, the whole row has to be deleted of the G/L Account with the wrong Budget and then the Budget has to be determined again for this G/L Account. This way after pressing the yes or yes to all at pop-up window questions;
'Transactions found in the system for account XXX. Would you like to restore accumulators for this account?'
Also please check the following
Please check out the document on the Knowledge Base which covers your
question. Go to:
https://websmp204.sap-ag.de/smb/sbo/documentation ->
Select 2004 and -> How-To Guides 2004 A & 2004.2 B ->
Budget in Release 2004 A
The section titled 'Defining Budget after the Commencement of
Activity' (page 12 of 18) explains the message "Restore Account
Accumulator". I have copied the section below:
Defining Budget after the Commencement of Activity:
You can define a budget for accounts against which operations have been
performed.
These operations are: bookkeeping operations, as well as open purchase
orders and open purchase delivery notes.
After entering an amount, and clicking Update, the following message is
displayed: "Transactions found in the system for account XXX. Would you
like to restore accumulators for this account?
-Selecting "Yes" or "Yes to All" restores the accumulator for the
afore-mentioned account on the basis of the transactions and open
documents found in the system. The result is inserted in the Actual and
Future columns.
-Selecting "No" or "No to All" leaves the Actual and Future columns
empty.
If you select "No" or "No to all", transactions created after the budget
was defined will also not appear in the columns representing the
balances. However, the budget reports will always show the cumulative
balance since the beginning of the year.
Regards
Vikas
SAP Business One Forums Team
Edited by: Vikas Rastogi on May 5, 2009 6:10 PM

Budget Scenarios

The customer database has 7year history imported. Now they want to import Budget for the last 3 years to be able to pull everything out of SAP. How do I get all the Fiscal years listed on Budget Scenarios. Right now it only shows 2000 and 2009?? not even 2010, what is missing.... Thanks

Hi,
What version you use. Seems it's just another system limitation. I've tried it on my 2007A SP01 just working fine. Perhaps you should consider moving to newer version, 8.8 would be just perfect.
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E-Commerce 5.0 for ERP B2B Scenario setup

Hello
Has anyone done this setup for the ERP E-Commerce B2B 5.0 scenario? The documentation is not clear as to how to perform the setup. I have seen other posts with regard to E-Commerce and a CRM backend but nothing related to the latest version of E-Commerce 5.0 for ERP Right now we are getting the following Runtime Errors:
(jco)
jcoping : ERROR
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ZSKY_B2B (IMS)
Catalog Engine Test : ERROR
null
We have checked the config to define the ashost.
Any help would be much appreciated.
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John

If anyone knows how to get a user-entered custom value from the item level to a custom java class, please let me know.
I'm still looking into how to extend the quote and allow for the re-use of it, if all the quantity on the line item has not been exhausted.
I can easily add a custom field to the header of a .jsp and access that user entered value by coding against the requestParser.
Example: Parameter xxx = requestParser.getParameter("customerHeaderParm");
But, when I add a customer parameter to the item level of the .jsp, I cannot leverage the same to code and get at the user entered value. The value comes back as null.
The two files I am working with are as follows: orderstatusdetail.jsp and Z_DocumentStatusOrderQuotAction, which is an extension of the standard class, DocumentStatusOrderQuotAction.
I am working with the requestParser within the ActionForward isaPerform() method of Z_DocumentStatusOrderQuotAction. I need to get to those item level values BEFORE the order is created from the quotation.

Laptop upgrade - low budget disk setup

Hi,
I have read many great posts in this forum about this topic (especially about disk setup byHarm Millaard ). However, I feel a bit overwhelmed with all the data. My laptop is quite old and weak (maybe too weak) for Premiere Pro/After Effects in terms of usability. Before I start investing in new PC, I would like to give my current one a try. I am wondering if proper disk setup (scratch disk) would make a difference.
My budget would allow me to choose one of the below options:
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c)other disk setup suggestions within such budget?
d)other non-disk setup suggestions?
I produce 1080p videos, up to ~5 minutes duration.
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eSATA
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However, your machine is TERMINAL....a remnant of the past...you need to take it to a FIRING RANGE and yell PULL as you throw it into the air and witness its destruction via a loud shotgun blast !!! What you want is to edit NATIVELY the original footage in an easy manner. PPro has since improved GREATLY...now, its entirely 64 bit and has MANY improvements that have improved performance SIGNIFICANTLY.
You are going to need an i7 machine that is hyperthreaded,that runs over 3 Ghz, that has 32 GB system memory,that has a good NVidia graphics card,7xx series,or, better. Then,fast storage is a great help with performance. Using ONE quality SSD for OS, programs and pagefile is a MUST. Windows 8.1 is BEST because it does NOT have the memory limit of Windows 7 Home premium of 16GB, and HAS better support for USB 3 devices. Just get a new machine ...you can do FINE with a Haswell laptop with memory maxxed out and Crucial M550 SSDs in it,( 2 drive bays)...AND the 7xx series, ( or better), mobile NVidia GPU.
Or, build a new Haswell E based desktop machine....the mid- level CPU is affordable with great 6 core performance.

Budget Scenario Definition

Hi Experts,
I am not able to define new scenario for next financial year.I have a scenario defined for FY 09-09 but I am unable to do so for FY 09-10. Am I missing some step ?
Please suggest !
Regards,
Asap Fan

Hiii
please check your scenario with the pdf on Budjet Setup
https://websmp201.sap-ag.de/~sapidb/011000358700001273532008E.pdf
Thanks
Rizz

GL Accounts missing from Budget Scenario Definition

Hi
I was allocating budget amounts to few expenditure accounts and found that few expenditure accounts are missing.
All the expenditure accounts have been marked as relevant to Budget in Chart of accounts
Regards
Farheen

Hi,
Hope it might not have been updated correctly,
Choose System Initialization >General Settings > Select the budget tab> Check the box Budget Initialization > Click the "Update" button> The message "Select all P&L accounts as budget accounts?" appears > Select "Yes" and click "OK" to close the window> Now choose "General Ledger" defien the budget for the current year Choose Define Budget and the relevant window appears with all accounts included.
Regards,
Rakesh N

Budget mic setup for flamenco guitar

What's the best way I could spend $200 to get set up to record solo guitar? For un-amplified guitar, would I be better off with a condenser or dynamic mic? I have a line-in on my imac, so I'm wondering if I could forego a USB interface, and plug a mixer/pre amp into the line-in without sacrificing quality. Are two mics better than one, or is it better to sink the entire mic budget into one of better quality? Taking into account the posts I've read and advice from friends, I'm considering the Berhinger UB802 mixer, and an MXL990, or Shure sm-57, or a Sennheiser mic. I welcome your advice and opinions!

I had been thinking of a set of condensers, but there is the budget issue. The whole idea is to record a really simple demo that I can use to get some local, low-key gigs to bring in a few dollars, so I don't want to spend much money to start with. There is the MXL 990/991 set for $99, but I know what you think of the 990 already. I can see what you're saying about sinking a lot of money even into low-priced mics and preamps.
I'm going to try what you first suggested, and just start with 1 mic and 1 preamp. Hopefully that will be higher quality than 2 cheaper mics and a low-priced mixer. I sprung for a used Presonus Tubepre on ebay for $59 including shipping. Maybe after I get something going I could go for a pair of condensers and try out the criss-cross pattern. That sounds like a great way to do it.

Budget Setup By Profit Centers

Budget Setup By Profit Centers
Actual Situation
Our Customer working with Budget by Profit Centers Level. In this moment the Budget only can define a Level Account
Partial Solution
Theirs can't create Budget Scenarios by Profits Center, but this is not functional when the customer have many profit center.
Ideal Solution
Can define the Budget, by Profit Center how first Level and Account how second Level.
Regards
Miguel Angel Herrera

Please check this thread:
Budjets-- Project Wise
Thanks,
Gordon

Budget Setup

Hi i want to create a budget for each of my items in each of their item groups, must i create user defined fields on the item master data for each one?
What/How is the Budget Setup used for that you find under Financials-->Budget Setup-->Budget Scenarios / Budget / and Budget Distribution methods??
Il tick the "relevant to Budget tickbox under G/L Acc details for each account that il use a budget for and what else needs to be done?All steps needed, thank
Help Appreciated Thanks

Hello Muhammed Rashid
Parent Acc. u2013 you can determine the budget amount of a certain G/L
account according to a certain percentage calculated from an existing
budget amount of another G/L account. Click the Tab key to display a
list of G/L accounts with budget amounts, select the required G/L
account and set a required percentage in the field '%' to the right. See
the above example: for G/L account 612100000-01-001-01, a budget of
5 millions was entered. 10% of this G/L account's budget is allocated to
G/L account 612400000-01-001-01.
Note! The option of linking budget amounts to parent accounts is used for
calculations only. Due to this reason, the budget amount entered in the field Parent
Acc. and divided among its child G/L accounts, is not actually deducted from the
budget of the parent account. In the example above, G/L account 612100000-01-
001-01 has a budget of 5 millions, and its child G/L account 612400000-01-001-01
has a budget of 500,000. However, the budget amounts are managed separately
for each G/L account.
regards,
Wilma Wang
SAP Business One Forums Team

How to set up Approval or Alter for Budget amount.

Hi,
We need to set Approval based on monthly Budget amount wise
ex: We set up budget amount Total year is 60000 based on GL Account (Service Charges)wise in Budget scenario set up per month is i.e., April 5000
May = 5000
June = 5000
July = 5000
Aug = 5000
Sep= 5000
Oct = 5000
Nov = 5000
Dec = 5000
Jan = 5000
Feb = 5000
Mar = 5000. when user is adding more than 5000 for the month April though this service charges general ledger account in AP Invoice or Manual Journal entries or Out going payment we need to give alter like you need get approval, after getting approval only he need add these documents. Here we have taken example he got approval for 6000 for the month April. next month he may added 2000 through service charges acct here remaining 3000 we need to carry forward to next month and we need to show in alter when he using service charges general ledger account available budget balance for June is 8000 but here also if he using more than 5000 for the June month same Approval we need to show like You need to get approval. How we can set up for this? This is my query below
SELECT T0.BudgId, T0.Line_ID, T0.DebLTotal, T0.DebSTotal, T0.DebRLTotal, T0.FtrIDRSSum, T0.FtrODRLSum, T0.FtrODRSSum, T0.MonthPrcnt, T0.AcctCode FROM BGT1 T0 WHERE T0.DebLTotal >5000 and T0.Acctcode=4110101001 this query I added in terms under Approval template set up for AP Invoice but when am adding Ap invoice through Service charges GL account itu2019s not showing approval message. Please guide me how to solve this?
And Case 2. I tried though SP also to block if Budget amount exceed in AP and Manual Je but it's not blocking documents. Below SP
Begin
set @check1 = ((select inv1.linetotal from bgt1
cross join inv1
WHERE bgt1.acctcode=inv1.acctcode and inv1.Docentry=@list_of_cols_val_tab_del))
set @check2 = ((select bgt1.debLtotal from bgt1
cross join inv1
WHERE bgt1.acctcode=inv1.acctcode and inv1.Docentry=@list_of_cols_val_tab_del))
If (@check1 >@check2 )
begin
SET @error = 10
SET @error_message = N'You Need take Approval from Finance Head, please forward mail to FH....'
end
end
Please guide how to setup Alters or Approval or SP for these requirements.
Regds,
Sampath Kumar.

Hi,
the above requirement we are going develop add on.below code is there. in this code how we can set for line level amount instead of document total amount
Private Function GetCondition(ByVal sCondition As String) As ApprovalTemplateConditionTypeEnum
        Try
            Select Case sCondition
                Case "Deviation from Credit Limit"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromCreditLine)
                Case "Deviation from Commitment"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromObligo)
                Case "Gross Profit %"
                    Return (ApprovalTemplateConditionTypeEnum.atctGrossProfitPercent)
                Case "Discount %"
                    Return (ApprovalTemplateConditionTypeEnum.atctDiscountPercent)
                Case "Deviation from Budget"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromBudget)
                Case "Total Document"
                    Return (ApprovalTemplateConditionTypeEnum.atctTotalDocument)
            End Select
        Catch ex As Exception
            MsgBox(ex.Message())
        End Try
    End Function
Please guide me.
Regds,
Samapth Kumar.

Budgets based on Regions - workaround

Hi
I have read a few questions on the forum with regards to Budgets and Profit Centers etc, we pretty much have the same scenario where the company will have regions and will need to base Budgets off these regions, I have gone through and added Budget Scenarios per Region (which is setup as a Project in SBO).
Is this viable or attainable?
They will do postings where they will have to select a project so we can record the correct costs or revenues for this region but my question basically is "will this be possible with so many Budget Scenarios with the same GL Accounts" my feeling = not but if someone can point me in a workaround this will be much appreciated.
Regards
Kurt Walters

Hi Kurt Walters,
Your feeling is correct. The whole idea to use one company for different legal entities may not work at all. Only if they are really only branches that do not need separate statement, it is ok. In this case as the budget, you have to set up all different accounts for individual account budgets.
Thanks,
Gordon

Budget For Profit Center

HI,
Besides using the UDT and write our own query to generate the report, is that any alternative to define the Budget for Profit Center in SBO 2005A SP01 without having the Account Segmentation?

Hello Jack,
Here is the scenario how you can work with budget for profit centers:
1) Set G/L account in Chart of Account:
1.1 - Check Distribution Rule box, then select a cost center for this
account.
1.2 - Click account Details Button, check box "Relevant to Budget".
2) Define Budget a Budget Scenario, Distribution method and amount of
this G/L Account in Financials->Budget setup
3) Run Profit Center Report to see the all the transaction of this
account
4) Run the Budget Report (on Profit Center)
Generate this report to analyze the business activities that took place
during a defined period with reference to a selected budget scenario.
You can choose a profit center, to generate a report which reflects the
budget used for the profit center activities.
Regards,
Wilma Wang
SAP Business One Forums Team

Budget Scenarios - Setup

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