Budget Supplement using Appropriation Request.

Dear Friends,
As per our business scenario, we have to create project thru Appropriation Request. In case the budget needs Supplement, that same is also needs to be mapped using Appropriation Request.
The system is restricting creation of further ARs for WBSE once it is assigned to IM Position.
Technically, system dose not seem to have provision of budget supplement to an already assigned project (to IM Position) using Appropriation Request.
My Question: Is there any setting or Workaround thru which we can Use Appropriation Requests to request for Budget Supplements for a Project thats already assigned to an IM Postion( after replacing Initial AR). ?
Regards,
Seemant

I feel that after replacing AR , as your project is assigned to IM postion. you can distribute the budget to project by IM postion only via IM52.
Because AR is made for management of the planning and approval phase of investments and other types of measures
And IMProgram & postion is made for cyclical planning and management of investment budgets for a number of measures, throughout your whole enterprise
If you knew that you want extra budget you can take care the same via planning additional cost on AR.
If IM Postion itself is not having sufficient budget than you can supplement there as well via IM32.
please refer this link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/2a/f9f405493111d182b70000e829fbfe/frameset.htm
Regards
Nitin

Similar Messages

RE: Approving supplement to an appropriation request which was already appr

Hi All
we will create an apropriation request with an initial budget and we will approve one of the different variants of the appropriation request....But in our business process we have to add supplements to the current appropriation requests every quarter ....And the supplements also have to go through the approval process( It is a requirement).....Can any one help me telling the different solutions. Pleaseeeee

Hi Ravi,
I saw your post and scenario 2 that you mentioned in your reply to Steve, is the scenario I am faced with. I would really like your input...
I want to be able to create a budget supplement using AR process and workflow, but instead of replacing the approver AR with WBS(measure) I want to allocate the approved funds to an existing WBS as supplement...
then do rollup and budget distribution...
can you please advice me?
thank you

IM - Appropriation Request approval authorization based on Budget Value

Hi all,
Can someone help me confirm the following?
I'm implementing Investment Management module and use appropriation request (AR) to approve budgets where AR statuses can be approved only by certain authorization groups, and we do not use Workflow. The problem is that we want the status change not only based on authorization but combined with the budget value. For example, for budget <50,000 then Superintendants can approve the AR but if it's >50,000 then only Managers can approve the AR.
As far as I've looked, IM module does not provide this functionality where authorization can be restricted based on budget value. Can someone confirm this?
Thx very much in advance!
cheers,
-Ri-

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

Appropriation request type

Hi Friends,
I want to test a Investment Management scenario in IDES, but no appropriation request type is maintained/configured in the system. How shall I procedd now? Please help. If anybody knows the settings, let me know at the earliest.
regards,
V.Pratap

Hello,
You can create aan appropriation request for WBS as investment measure:
Choose a number range
Cost planning profile
Rev profile
If you have already defined a Investment Program type, you can use that.
In the allowed measure, choose WBS, and an existing project profile
With above basic settings, you can start using Appropriation request.
Sourabh

Appropriation Request Flag - Ordinary/Extra-ordinary budget

I want to identify which Appropriation Request will erode a budget of type ordinary or extra-ordinary. Instead of creating a separate level in my investment structure, I want to flag my Appropriation Request with a tag which I can identify in reports.
Which transaction/component in SAP IM will let me do this?
I have tried without luck with STRGTFLG.... Any help....
Thanks,
Veronica

Do you want to use some of the standard fields available in the master data of the appropriation request like Appropriation Request Type?
If none of the standard fields provided by SAP are suitable for User Fields can also be added. Attached screen shot will expalin what I meant.
Please see this documentation Functions of the Appropriation Request Type - Investment Management (IM) - SAP Library especially the paragraph "Master Data".

IM Appropriation request process flow

Dear colleagues,
1. What is the process difference (or implications) between creating measures and keeping appropriation request AND creating measures and replacing AR with the measure?
2. Once AR is replaced with measure what is the point of setting further system statuses for AR like Release, TECO, Closed. They seem not to have any influence on the created measure.
Thank you.

Hi,
>
PS_user wrote:
> >
> 1. What is the process difference (or implications) between creating measures and keeping appropriation request AND creating measures and replacing AR with the measure?
>
If you do not want to use AR for budget revision or supplement then better to use the option create measure and replace AR.
>
PS_user wrote:
>
> 2. Once AR is replaced with measure what is the point of setting further system statuses for AR like Release, TECO, Closed. They seem not to have any influence on the created measure.
>
>
While Releasing AR only it will be replaced by measure. After that no need to do any other status change for AR.
Tnx.
Abdul

Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

Re: Approving two plan variants in an appropriation request

Hi All
I have created a variant 01 for appropriation request and approved it. I want to supplement the same appropriation request with a new budget. So , I created a new variant , and assigned it to a new plan version...But the problem here is I was unable to approve the new variant...The approval button is grayed out...Can anyone help me out please...Why the system is not letting me to approve the new plan variant.

Hi ,
as I said variants are like quotations, so you have to maintain it...........
in case of rolling up plan values you have to select respective status profile before rolling up respective variant version or variant version range....... (IM34)
1. approved status profile...
2. created status profile..
3. released status profile...... like that
- give both CRTD & APPRD versions in IM34... select status profile for approved & roll up
then check in IM36 ...
Regards,
Venkatesh

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

Error message while creating Appropriation Request

Hey there,
I am getting Error message while creating Appropriation Request.
I have done all the confiig according to SAP Best Practices U30 Investment Management.
When going into transaction IMA11(Create an AR) I can full in all fields but as soon as I click on the Control Tab I get a Run time error. Also when attempting to save the AR without clicking on the Control tab I get this message.
Any help would be greatly appreciated
RAISE_ exception
Runtime Errors         RAISE_EXCEPTION
Date and Time          18.07.2011 07:15:07
ShrtText
Exception condition "ERROR_IN_STATUS" raised.
What happened?
The current ABAP/4 program encountered an unexpected
     situation.
Error analysis
A RAISE statement in the program "SAPLAIA_TOOL" raised the exception
     condition "ERROR_IN_STATUS".
     Since the exception was not intercepted by a superior program
     in the hierarchy, processing was terminated.
Short description of exception condition:
For detailed documentation of the exception condition, use
     Transaction SE37 (Function Library). You can take the called
     function module from the display of active calls.
Trigger Location of Runtime Error
     Program                                 SAPLAIA_TOOL
     Include                                 LAIA_TOOLU11
     Row                                     119
     Module type                             (FUNCTION)
     Module Name                             AIA_TOOL_GET_STATUS
Source Code Extract
Line SourceCde
89 *                TYPE       = SY-MSGTY
    90 *                CL         = SY-MSGID
    91 *                NUMBER     = SY-MSGNO
    92 *                PAR1       = SY-MSGV1
    93 *                PAR2       = SY-MSGV2
    94 *                PAR3       = SY-MSGV3
    95 *                PAR4       = SY-MSGV4
    96 *           IMPORTING
    97 *                RETURN     = ls_return.
    98 *   endif.
    99 *   if not ls_return is initial.
   100 *      append ls_return to return.
   101 *      raise error_in_status.
   102 *   endif.
   103 *
   104 * Füllen der Ausgabetabellen
   105    perform fill_output_tables tables lt_status
   106                                      lt_jsto
   107                                      et_appreq_status
   108                                      et_appreqvarnt_status
   109                                      et_appreq_user_status
   110                                      et_appreqvarnt_user_status
   111                                      lt_objnr
   112                                      lt_objnr_varnt
   113                                      lt_return
   114                               using i_language
   115                                      i_with_text.
   116
   117    if not lt_return[] is initial.
   118       append lines of lt_return to return.
>>>>>       raise error_in_status.
   120    endif.
   121
   122
   123 ENDFUNCTION.

Hi,
You said you are trying to do this stuff in IDES right.
If you are using IDES provided by a company and where many people play on IDES, then you can get many such issues...
This is by our experience. Today you do something in IDES and tommorow that thing or config is screwed up by others.
If you have your own IDES, then check the suggestion given by the forum Guru's.
Regards,
SB

Basics: Appropriation Requests and WBS elements (3/3)

Hi,
Last question I promise!
1) Is it possible for more than one appropriation request to point at the same existing project without creating new different project.
As a solution, I though to create empty projects from AR in order to use the values of the program position they are linked to. Is this correct or are there other solutions?
With regards to the link reported below, am I right in assuming that not even the top WBS element (namely InfoSys, refer to graph in link) can be related to a program position in order to exploit the function.. or is it that only the WBS elements directly above and below it (refer to WBS:"software", in the graph) in the hierarchy should not be assigned to a program position to use the function.
Investment Management (IM) - SAP Library
This question refers to <<SAP IM ECC 6.0 SP 16>>
Grazie!
Jessica

Hi Jessica,
Can you point different AR to same project If its the same WBS answer is NO. if these are two separate WBS within the project Yes you can.
so assume you have two Level 1 WBS A and B within project XYZ. Then A can point to AR 1 and B can point to AR2.
But WBS A cannot point to AR1 and AR2. Hope it clears your doubt on 1st Question.
Why you want to do that? Whats the business rationale behind it? Usually AR is used to approve a business investment plan and it will be associated with that particular project. So the best practice in SAP is to have a one to one relationship between AR and SAP Investment Project.
On your understanding of the Graph. You are 100% correct. Neither Inf. Sys nor Software can be assigned to a Program Position ID as the WBS Application is already assigned to a Program position ID.
Hope it helps..
Regards
Sammar

Cost in a variant of appropriation request (IMA2N)

Dear All,
I need create a report that introduce costs in a variant of Appropriation Request. The cost should be introduced
with a legder account as you do in easy cost planning screen in the IMA2N transaction.
I had tried "BAPI_APPREQUEST_SETPLANVALUES" BAPI, but it doesn't allow to introduce the ledger account.
Do you know any BAPI or another thing that I can use to do this?
Thanks.

Hi Sreekanth,
Thanks for your answer, but I already had tried a BDC screen capture and an LSMW for IMA2N transaction and the Easy Cost Planning screen is not correctly captured.
Thats why I wanted to know if there is any BAPI.
Thanks and regards.

How to fill Functional Area on Appropriation request

Hi guys!
We faced a problem to fill standart field IMAK-FKBER (functional area) on Appropriation request. Despite the fact it exists in standart table, there are no standart ways to fill that field through IMA1N or IMA11.
However we assigned FA NG000001 to a Cost center 10000001 and defined that cost center in AR, but still after saving chnages no value changed in IMAK-FKBER?
Does anyone know which organisational units (company code, business area, functional location) effect on the value of functional area in IMAK table? Or is there other way to define FA for appropriation request?
Any help appreciated.

Hi Kir Zu,
I suspect this is an obsolete field, since it makes little sense to be derived from anything at all, while at the same time it is not on the screen.
SAP has a number of obsolete fields even in Customizing activities that allow an entry, but ignored by standard programs.
The best way to confirm it would be to look through ABAP code for AR data save. You can try to populate it with a user exit, but it also makes little sense since the field is not visible.
Also look at the function that creates WBS-element/Order from IMA11, it is passing the master data values to respective WBS/Order and your ABAPer can see if Functional Area is passed or not.
Functional Area makes sense only for Account Assignment Objects used in Financial Accounting, while AR is not an account assignment object.
Regards,
Paulo

Tables for budget supplement,return and transfer

Dear PS experts,
Would appreciate if you could help me to identify which table should i use to capture/calculate project budget supplement, return and transfer.
Thanks in advance!
Best regards,
Eila

Pass Objr of WBS to this tables
BPEG Budget revision header
BPEJ Budget revision header
BPGE Overall/annual budget
BPJA Overall/annual budget
Regards
Nitin

Appropriation Request Workflow Not Working

Dear Friends,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
1) When appropriation request is submitted for Approval, I am maintaining Ser ids of approvers in the Partner field.The moment I set the For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated. I believe that, it is so because once workflow is active one can not approve in master data transaction, approval has to be done thru workflow only.
2) When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
3) I have also checked in IMA11 that the Work flow has been created.
Ne suggestion on the would be of great value.
Regards,
Seemant

I checked all these.
Still there is no success.
In the appropriation request I have maintained different users as partners ( excluding myself) partners. As per the Workflow the mail should go to inbox of these users. Work flow is getting activated but still its not geting updated in the inboxes of users.
Are there any Basis settings that I may be ignoring.
Also the object type BUS2104 is being used. In forum I have read that this object type is obsolete. May be I can change the object type to BUS2204 ( the new one). If I need to do the same, what are the settings I need to do?
Regards,
Seemant
Edited by: Seemant Parth on Sep 4, 2008 10:44 AM

Budget Supplement using Appropriation Request.

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