Budgeting & Availability Control

Hi Gurus
We had activated Internal Order Budgeting & Availability Control check & had used it to procure Fixed Assets. The internal order is created (t-code KO01) & budget value is assigned (t-code KO22). The internal order is assigned to an asset (t-code AS01). This asset is used for procurement in MM module - purchase order (t-code ME21N), goods receipt (t-code MIGO) & subsequently invoice verification (t-code MIRO).
We have a unique situation. Some of our colleagues have created the order, assigned the order to the asset & completed the procurement cycle without assigning the budget. Now we would like to assign the budget to the internal orders we had missed & would like to check the availabilty control for all the transactions we had carried out. Is there a way to meet our requirement. What are the alternatives available to us?
Thanks,

Hi,
I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
Regards,
Eli

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Can Budget Availability Control be turned off at WBS elements Level?

For Project and WBS elements, we activate the budget availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
My question is whether we can turn off the availability control for one WBS element under that Project and let the availability control on for the other WBS elements under that project.
thanks,
Ting

Hi,
I doubt if this can happen. CJBW will deactivate avalability control for entire project. Try OPSX for that particular WBS, it will reset budgeted status. Not sure if this will help, try and confirm.
One more way could be assigning userstatus to the WBS and restricting 'Availablity control' by that status. This option looks more practical.
Regards
Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

BPC - Budget Availability Control

Dear Experts,
I am interested in knowing whether Budget Availability Check functionality is available in BPC. If not, then does it mean that when both SAP ECC and BO-BPC co-exist, the Budget Availability Control configurations are required to be maintained in SAP ECC through modules such as Funds Management, Internal Order or Project System.
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Sudhakar Shetty

hELLO,
Can anyone provide a specific answer on the possibility of having Budget Availability Check in BO-BPC. I understand that data has to be transferred from an operational system like SAP ECC to BPC. And, so a real-time Budget Availability Check may not be possible in BPC. But, wanted to know whether there is a solution to this.
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Budget Availability Control for Maintenance Order

Hi,
Can anybody tell me that how to activate Budget Availability Control for Maintenance Order ? For Internal orders, it is already activated but for Maintenance Order (Category 30, type PM01), it is not activated.
Please tell the procedure for activation for the same.
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Satadal

Thanks.
But I have added Budget profile from Plant Maintenance -> Order type settings.
So, I can assign only maintenance related Investment program and positions in my Maintenance Order.
But as availability control is not activated, System is not stopping me to issue Goods against that Order even if there is no Budget.
I need to have that control for Maintenance Order that we should be able to issue material against that order only if there is a budget.
That's why I want to activate this control but don't know how to do it.
Can you tell me how I can do the same - depending on order type or individually?
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Exempted cost element not working for budget availability control

Hi,
I have configure the exempted cost element in our sandbox client. In the SAP IMG menu Project System -> Costs ->Budget-> Specify exempted cost element I maintain the following entry.
COAr cost element Origin Group
0200 433010 *
Then in the material master of a material I maintain the origin group in costing 1 view as 001. Then I do a material issue against the network of a WBS in MB1A tr code mvt type 281 and post the cost to the cost element 433010. As per the exempted cost element logic this should not affect the budget availability since the cost element 433010 is define as an exempted cost element. But the system shows actual incurrence for this transaction and reduce that must amount from the budget. I check this is the S_ALR_87013558 report. To re-ensure I do the Project Info database rebuilt in CJEN tr code then activate the availability control in CJBN but this is of no use. The S_ALR_87013558 still shows the budget available as total budget minus the cost incurred in the cost element 433010 in the above transaction.
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Preetam

Hi,
This is a std SAP Functionality and system should exempt the costs for the cost element maintained in the Configuration for that Controlling Area.
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Internal Order Budget - Availability Control

I have done the budget profile, entered the budget figures, created internal order budget with the required profile. However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions. I tried to run the activate availability control again. But the system gives a message that availability control is not activated. Why this is happening ? Where can I see the availability control is activated for this Internal order ?

Hi
1. Check if your order is released
2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
3. Hope you have defined tolerance limits against the combination of contr area and budget profile
Regards
Ajay M

BP 613 error message in internal order budget availibility control

I Define Tolerance Limits for Availability Control 50% has a react "2 Warning with MAIL to person responsible"
but it get a error message
Item 001 Order 20000001 budget almost exhausted .It should be a warning but get error.
Would someone help me?

Hi
Note down the message number.
Go to T.code OBA5 input the Application Area first two letters of the message number and look for the message number (the other digits in the message number).Change it from E to W under online and Batch.
Hope your issue should be resolved
Good Luck
Hari

Restrict email - Internal budget availability control

HI,
our availability control kicks in at 80% commitment of the assigned budget. System sends an email at every commitment after 80%. Is it possible to restrict system to issue a single email at 80% and none thereafter?.
Kindly advise
Umang

Hi Umang
I dont think so... The tolerance settings specify that once that is reached it has to mail...
I dont know if some thing can be done in ABAP, but in standard system it does not seem to be possible
Regards
Ajay M

Can we create a Budget & Availability Control for revenues with internal orders?

Dear SAP Gurus,
I have created an expense budget with the help of an internal order and have assigned the same to an expense GL (cost element). I have done all the necessary system settings and the system gives an error message when the F-02 document posting exceeds the budget.
My query is, I want to replicate the the above for revenue postings. I have done the same system settings for revenue posting however the system does not give an error when the budget amount is exceeded.
Can I please get some assistance with this requirement?
Best Regards,
Akshay

Hi Akshay,
System will not give the error in the case of Revenue GL. Because all the revenue GL will be hit for credit. It means it will update negative against the budget available. It means
Current Budget-(-Revenue Budget)= Current Budget + Revenue Budget= Available Budget
Because of this system will never give the error.
Regards,
Ankit Agarwal

Budget Availability control and Assigned Value in Project

Hi,
Project is so structured that it is similar to the product structure. Assume a simple case with two level BOM where a sub assembly M1 includes another sub assembly M2.
In project, these two sub assemblies are assigned under two different WBS elements W1 and W2 respectively where hierarchically W1 is assigned under W2.
After release we have two Production Order P1 and P2 account assigned to W1 and W2 respectively.
Assume M2 stnd price is 100 and M1 stnd Price is 150.
My process output ultimately is only M1 so I would prefer to give a Budget of 150 Rs. However, since P1 and P2 production Orders are accoun assigned, a total 100+150 =250 Rs is showing up under assigned value and error of Budget over run is being encountered.
One solution can be to give budget of 250 Rs, which not logical as I am producing only M1.
We tried by un flagging Additional and Assign funds in plan indicators for Order category 20 and 10 in OPSV. But that did not help.
Once P2 prod order is confirmed, the assigned value for W2 is becoming to actual cost of P2 and remains even after setting TECO and Settling P2. It becomes Zero only when W2 is removed from acct assignment of P2, which again can not be a solution as WBS and Prod Order will loose the linkage.
We desire avaialbility control to verify only against the actual cost Project. No assigned value should be considered.
Need your help to resolve it.
Thanks
Saikishore ganga.

Hi Sudhir,
Thanks for the valuable input.
As you rightly said we can not produce M1 without M2. But budget has to be only 150 Rs. Because
Cost M1 = Cost M2 + other mat Cost in assly + Assly operations Cost.
Cost M1 = 100 + 10 (assume) + 40 = 150 Rs.
Physically I am Producing only M1. So my budget would be atmost the cost of the item that is 150 Rs.
But in project we had to assign M1 and M2 under two diff WBS elements because it takes considerable amount of time to completed entire qnty structure i.e BOM and Routing of M1 and then release. Till them M2 has to wait for M1 BOM and Routing to be completed. In order again time , M1 is assigned under W2 , W2 is released and in MRP W2-M1 BOM explodes and manufacturing begins.
When M1 bom gets ready, it is assigned under W1 and then W1 will be released. Duplication of Prod Orders are taken care.
However, by using exempt cost elements feature I think we can resolve the above.
Will update once I do my experiments on this.
Thanks for the input.
Saikishore. Ganga

Mail budget availability control

Hi guru,
I have the following problem.
I would like to send an email when the budget limit on internal order is exceeded.
Is tehere any way to send the email not only to person responsible but also to other receivers?
For example:
1) mail ti person responsible
2) mail to manager
Thanks
Regards

Hi Christian,
thanks for your response.
I have another question: it is possible, in the exit shows in the note, determine the purchase order that exceed the budget limit?
Thanks
Regards

Budget availabilty control error

Dear Gurus,
I am facing problem while doing time sheet booking at WBS ELement. System gives error "Budget exceeded for the WBS (Error no:BP 603)"
The steps I follow are as under:
1. I created a project in CJ20N
2. Budgeted the project in CJ30
3. Released Budget in CJ32
4. The settings of the budget profile are such that when I release the budget, Availability Control gets activated.
5. Released the project
6. In CAT2, I post actual hours and give reference of the reciever WBS of the project.
Now, in CAT7, when I try to transfer to CO, system gives me the error:
"Item 001 WBS xxxx BUDGET EXCEEDED (error no. BP 603)"
Same thing happens if I try to settle a work order on the WBS and any FI posting
But it allows to post costs for Goods issue.
In tolerance limit settings, the usage is 100% and "All activity grps " is selected
Regards,
VDS

Hi
It seems to be the budget is increased once ur doing CAT7.. so increase the Budget in the WBS element and try to post it again..
I hope this is the problem
- Pithan

Payment Budget Exceeded - Availibility Control

We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.R

Hi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R

SRM Error - Budget Almost Exhausted - Availability Control

Hi All,
We are trying to use the Internal Order number(Real Order) in the shopping cart which has
estimated costs value of 25000 USD in KO02 and budget assignment of 25000 USD in KO22 and
we have Tolerance limit if the above Internal Order number is used in range 90%-129% it should
show warning and if it is used above 130% it should show ERROR.
While creating Purchase Order in SAP ECC 5.0 with the above the Interal Order number the system
works as expected but the ISSUE is when we try to use the same Internal Order in SRM 5.0 (classic scenario)
while creating shopping cart for value above between 22,500 USD to 25,000 USD (which is around 90%-129% of total value
25000 USD), the SRM system is throwing 2 hard ERROR messages(instead of Warning messages).
Error Messages are :1. Availability Control
2. Item XXX Order XXXXXXXX Budget Almost Exhausted
Experts any hints to resolve this issue is highly appreciated.
Thanks in Advance
Noor

Sorry, there was couple of typo in the previous post.
I tried with both the OSS notes but it is not working.
I think the notes is specific to : if (I-information) messages are showing as (E-Error) then it will fix it seems but
in my case SAP Internal Order warnings and budget exceeded (W-warning) messages are showing up as E-Error messages
in SRM. The generic message BBP_PD 047 is being used to show the error messages(In an effort to fix this i also
tried changing the SPRO>SRM Server> CA basic settings>influence message control>BBP_PD 047 (standard message is W) but in our system it is forced to be E-Error) I tried changing it to Standard message(which is W-warning). Unfortunately
since it is generic message it affects other messages too(for example if I enter wrong cost center the message appears as W-Warning(instead of hard error).
My need is to display the Internal Order warnings as W-Warning in SRM(As shown in SAP) instead of E-Error.
Thanks in advance for your valuable thoughts and contributions
Any clue to resolve this issue is highly appreciated
Thanks
Noor

Budget checking control in PS

Hello PS experts,
The scenario for project budget are as follows:
1. activation type 1 in budget profile
2. budget tolerance limit of 70% warning and 100% error message when budget is exceeded.
Appreciate if you could help to verfiy why system still allow for actual to be posted even there is no budget amount maintained but the project/wbs status is REL.
Understand that the activation type 1 is for automatic activation during budget allocation,but by right if no budget being maintain, the system should not allow for any postings.
Pls help on the above.
Your kind cooperation is highly appreciated.
Thank you.
Kind regards,
Eila

Hi
Commitment will become Actual at time of GR or IV. System checks the difference between Actual and commitment (if any) and looks for allocating budget. If budget is not there then you cannot complete the transaction. If actual and commitment values are same you can complete posting.
REL status for posting FI transactions (in MM - GR, IV etc). It is not related to availability control.
If you deactivate availability control then irrespective of available budget you can post any amount to WBS element. So check AVAC is active on WBS element or not (CJBW/CJBV for deactivating and activating availability controls).
If there are any reversal of previous year to current year then those values will shows as negative (means you can spend that amount). You can check in assigned value column in CJ32 report.
Thanks

Budgeting & Availability Control

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