Budgeting & Workflow variant

Hi S.A.P Gurus
Need to create Budgets for various locations, but i am able to create only on e FM area per company code. Can anyone tell me how the same can be done
Workflow variant in compay code.
How do i create the same & can you tell me the purpose of the same.
Regards
Aravind

Hi,
use this TCode that will solve your problem.
OBWA -     Tcode and path for Assign CoCode to a Workflow Variant for Parking Document.
OBWJ -
OBWE -
with help of
OBWA
OBWJ you can define company code for payment release.
and with
OBWE you can configure subworkflow (For e.g.:WS00400011 standard workflow for payment release).
for e.g. maintain prefix nos. & etc.
Hope magic Works!
Regards,
Purvesh Patel.

Similar Messages

Workflow variant for payment release

Hello ,
I have done the configuration of workflow variant for payment release but still the invoice is not getting blocked when we are paying it .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS10000052-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release
Then in the vendor master i have inputted the relase group also .
But when i make the payment for that vendor , no blocking of invoice is happening nor it is going for approval procedure.
Please guide me what all other checklist available for executing the Workflow variant for payment release .
Thanks.

Thanks Kiran ,
Now hte invoice is getting blocked automatically and i am getting the error as
Line item not relevant for payment release
Message no. F5783
for which i changed the error message to warning mgs and saved the invoice .
But while making the payment i was not getting any payment block. I was able to make the payment
Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
Please let me know if I am wrong .
Thanks

Workflow variant and Workflow

Hi Dear,i have workflow variant assigned to company code,how do i find out which workflow task contained in that workflow variant?
thanks in advance

Thanks for the reply purvesh...
but i would like to know what is the use of workflow variant?
How it can be used in workflow implementation?
How can i use those tcodes to do the same?
I am aware SWU3 configurations.
Please share further details on workflow variant.
Thanks & regards,
Raj

Tcode for Assign CoCode to a Workflow Variant for Parking Document

HI, what is is the Tcode and path for Assign CoCode to a Workflow Variant for Parking Document.
regards
JK

HI Aravindh Ji,
Thanks for ur reply.. my company currency code is SGD... iam trying to assigning sap standard workflow variant 0001 to my company code its showing error message ur COMPANY CODE CURRENCY IS NOT SAME AS WORKFLOW CURRENCY. In our group remaining company codes using same work flow...their currency codes also SGD.. cu plz advice me to solve this problem.
regards
JK

Template: personal budget with varying monthly income

Does anyone have or know of a free personal budget template that allows for a varying monthly income?

Here is a spreadsheet that I use for budget cashflow forecasting.
Note that you can either enter weekly amounts and have the sheet calculate monthly and annual totals or the other way round, by entering actual monthly amounts and the sheet calculates the weekly equivalent (in yellow).
In all this, remember that the cashflow cannot go negative (it's impossible).
http://spreadsheets.google.com/ccc?key=0AvnI_OuJGOp9dFVSQ1BkUmkxS19vVnNUNTB2ZFVv akE&hl=en
Ironic using Google Docs to upload a link, don't you think:) Hope it works...
Please don't laugh at my expected retirement income level, it is a sign of the times.

Workflow/Parking in F-03

HI,
I am trying to see if i can bring a Workflow Process for Transaction F-03 (restricting the Users and make it go through an Approval Process to clear more than say $100).. I understood that i would need to have the Parking Functionality for this but i do not seem to find a way to gring this Parking or the ability to hold the documents from Posting .
Any suggestions /tips would certainly help.
Thanks
Ram

FI documents workflow can be started in on of 2 points: pre-post or release for pay, some documents are posted immediately (there is not pre-post or "save as complete" status) in this case you have only the release for payment option. if you decide to have an approval workflow for release for pay the document is blocked immediately when posted - the block can be removed via workflow.
The customizing needed to activate the workflow for pre-post or payment block is in spro:
Financial accounting (new)->Accounts receivable and accounts payable->Business transactions->Incoming invoices/Credit memos->Make and check settings for document parking-> Create workflow variant for parking documents.

Std workflow for Parked Invoices?

hi guys
are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
I switched on the event trace and did a trace on while creating a parked invoice. No event is triggered when the document is parked. If i post the document the event POSTED of object FIPP is triggerd. So since we dont have any std events raised when a document is parked is it possible to have a workflow?

Hi,
The event FIPP.CREATED is raise via the customizing (SPRO)
Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
Assign co.code to a workflow variant for parking documents.
Have a look at ws10000051.
Regards,
Ronit.

Vendor payments release workflow!!!

Hi all
Can somebody explain to me how we setup standard workflow so that all vendor invoices greater than 100.000 can be blocked for payment automatically & released by some other user?
I tried to give the document type "KR" to the workflow variant & tried to do invoicing for the vendor. But I do not how I could release that blocked invoice...Is there any specific tcode or I have to go to the proposal & change the blocked reason from P to 'space'.
Thanks for all your time....

Hello Morgan,
Payment Release Process
Purpose
For each workflow variant, you can specify the amount from which a payment release should be triggered.
You can differentiate between one, two, and three-level release. This enables between one and three people to be involved in the release procedure, thus supporting both dual and triple control.
Prerequisites
You have made the following settings in Customizing:
Release approval procedure
(document type and amount for each workflow variant)
Assign persons with release authorization
In order to do this, you must first create release approval groups that can be entered in the customer and vendor master records.
Depending on these criteria and the release level, you can assign release authorizations in the form of organizational objects (job, position, organizational unit) in Customizing. If you do not define any criteria (such as release approval groups), the system takes the initial value of these criteria when the payment program is run. For example, if the system was unable to determine the release approval group, the release approval procedure and the employees with release authorization are determined on the basis of release approval group zero.
Process Flow
Minimum requirements:
The payment release function must be activated.
The relevant document type must be defined.
An item containing the following specifications must be created for employees with release authorization:
Workflow variant
Initial release approval path
Initial level
Maximum amount
Employees with release authorization can also be determined and assigned by user exits at each stage of the release approval procedure.
Result
If, when the payment run is made, the system could not determine an employee with release authorization, then it sends a message to the inbox of every person who has been assigned the task "payment release". Only after all these people have released the payment will the payment block be removed.
If a line item is refused for release, it is forwarded to the clerk who entered it for correction. After the document has been changed, the payment release procedure begins again. If changing the line items necessitates further actions, these must be defined within the Workflow component. The event CHANGED has been preconfigured for this purpose in the standard workflow model. If you run this event, the system assumes that the line item was rejected for payment. However, the item is NOT forwarded for correction to the clerk who entered it.
If an item is cleared before it is released, the payment release procedure is terminated (event CLEARED).
===========================================================
Workflow settings: The standard system contains several workflow models for payment release: One workflow framework (WS00400012) and three sub-workflows. In Customizing for Financial Accounting, you can specify which sub-workflow should be used when the workflow framework is run. You can also enter your own sub-workflows. They must however send and receive the same data from the workflow framework as the workflow models do.
You can use the standard sub-workflows (WS00400011, WS00400021, and WS00400022) to carry out a one, two, or three-level payment release procedure. If you require more than three release levels, you can copy the workflow models, enhance them and then enter the enhanced workflow definition in Customizing for Financial Accounting.
Event Linkage for the Event CREATED
If an amount requires a payment release, the event CREATED is triggered when a document is posted.
In this case, you must go into the workflow framework in the Workflow Workbench and enter the event linkage for this event, as described below:
Data for Event Linkage
Object type
BSEG
Event
CREATED
Receiver type
WS00400012
Receiver module
SWW_WI_CREATE_VIA_EVENT
Check Function
Receiver type
FM (function module)
Global
X
Enabled
X
Standard Tasks for the Event CREATED
The standard system contains two standard tasks that are triggered from the workflow mailbox and used in the workflow models.
Payment release (line item)
Change (line item)
Creating and Assigning Organizational Objects for Payment Release
You must assign organizational objects (organizational units, jobs, positions) to the standard tasks. These organizational objects can be created either in Personnel Planning and Development, via the Workflow Workbench, or in Customizing for Financial Accounting (assignment of release authorization to employees).
When you create organizational units, you must assign them to jobs or positions. You can then assign users to the positions.
Examples for assignments:
Organizational unit X < Position Y < User
Organizational unit X < Job Y < Position Z < User
In Customizing for Financial Accounting, you can assign organizational objects to the workflow variant, the release approval path, the release approval level, and the amount. These objects then release the amount depending on these criteria.
The organizational objects for payment release defined in Customizing for Financial Accounting are automatically assigned in the background to the standard payment release task (TS00407862).
The organizational objects for changing line items after they have been rejected for payment must be assigned to the standard task "Change line item" (TS00407864), either in Personnel Planning and Development, or via the Workflow Workbench. Alternatively, you can define the task as a general task (Additional data -> Classification).
Changing Line Items
The workflow models described above all contain a pre-configured event (CHANGED), which triggers other events in the same fashion as a rejection does. This event can be triggered by change documents. You must define it via the Workflow Workbench.
Hope I had been able to help you. Please assign points.
Rgds
Manish

Regarding the payment block workflow trigger

Hi Gurus
1. All the invoices should be posted with payment block u201CZu201D (customized) where it is not already populated by MIRO with standard u201CRu201D.
2.Everyday the accountant of the concerned section will run the payment proposal (Automatic Payment Program). All the invoices that are due will be selected in the proposal with payment block u201CZu201D or u201CRu201D. Then the accountant manually replaces payment block u201CZu201D or u201CRu201D with u201CSu201D (customized) (signifying start of workflow) in the invoices picked up in the proposal.
3.Once the payment block changes to u201CSu201D, workflow event should trigger to alert the Section head.
4.The Section Head then scrutinizes the proposal and wherever he approves the payment block u201CSu201D should be removed in the proposal list. The payment block in all other invoices not approved by the Section Head should be changed from u201CSu201D to u201CZu201D or u201CRu201D again.
5.The information of rejected invoices should pass to the accountant.
Roles: 2
1.Accountant (who has authorization to change the payment block from u201CZu201D or u201CRu201D to u201CSu201D only)
2.Section Head (who has authorization to approve or to reject)
Even I given the BOR as BSEG and event as created (Posting item with Payment Block ) .
I configured as follows.
1) defined the workflow variant,
2) assigned the workflow variant to company code
3) defined the payment block as blank
But In Event simulation i got workflow get started but it not started. But there is nor event logs too.
Please help me if you know anything regarding this..
regards
vel
Edited by: Mike Pokraka on Jun 27, 2008 5:27 PM
Edited by: Velmurugan on Jun 27, 2008 5:45 PM

Hi Vel
Did you fix your problem already? recently, I have got a same request from user. The requirement is that after the payment proproal has been confirmed, the workflow should be started by this change and triggers it to send out an email for those vendors by their email address. If you or anybody know about the solution for creating this workflow, please kindly instruct me how to do it, since I am a fresher.
Thanks
Jc

Workflow for payment release

Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanks

Hi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
You might be able to test them via SWUS or trigger them via SWUE.
If you create a new copy, remember to put that in the customizing.
hope this helps
Paul

Workflow WS00400012 Release for Payment not getting triggred

Hi,
As mentioned in the help docs we have done the following settings for Release for payment, yet the Workflow is not getting triggered.
SPRO->Financial Accounting (New)->Accounts Receivable and Accounts Payable->Business Transactions->Release for Payment
Create Workflow Variant for Release for Payment
XX01     WS004MSBT Payment release
     Workflow var.   XX01
     Currency        INR
     WF var.name     WS004MSBT Payment release
     Prelimenary posting release
      Release from    1.00
      Subworkflow     WS00400012
     Payment release
     Release payment          X
     Creater permitted          X
      Payt release    1.00
      Pmnt rel.var.   CC
Assign Company Code Workflow Variant for Release for Payment
     Compamy Code     Workflow Var     WF Var. Name
     XXXX     XX01     WS004 Payment release
Define Release Approval Groups for Release for Payment
     0001     Vendor A
     0002     vendor B
     0003     Vendor C
     0004     G/L accounts
Define Release Approval Paths for Release for Payment
     0001     Vendor high
     0002     Vendor middle
     0003     Vendor low
     0004     G/L accounts
     0005     Other
Assign Release Approval Paths for Release for Payment
     Workflow Variant      Doc. Type      Release Group     Approval Path
     XX01     KR     0001     0001
     XX01     KR     0002     0002
     XX01     KR     0003     0003
     XX01     KZ     0001     0001
     XX01     KZ     0002     0002
     XX01     KZ     0003     0003
     XX01     SA     0001     0001
     XX01     SA     0002     0002
     XX01     SA     0003     0003
Assign Release Approval Procedure for Release for Payment
     Wrkf      ApPath     Amt To            Curr     Rel levels     Swf Amt rel     Swf pnmt rel
     XX01     0001     5,000.00      INR     1     WS10000052     WS00400011
     XX01     0001     10,000.00     INR     2     WS10000053     WS00400021
Define Relevant Document Types for Release for Payment
     Workflow Variant     Type
     XX01                       KR
     XX01                       KZ
     XX01                     SA
Define Users with Authorization to Payment Release
     XX01     1     1     5,000.00     INR
     Assigned Authorization Object
     Production manager
     XX01     1     2     10,000.00     INR
     Assigned Authorization Object
     Comp Admin
Carry Out Function Enhancements for Release for Payment
Define Payment Block Reason for Payment Release
           Free for payment
     *     Skip account
     A     Locked for payment
     B     Blocked for payment
     I     CML:InvestorContract
     N     Postprocess inc.pmnt
     P     Payment request
     R     Invoice verification
     V     Payment clearing
We are using Tcode FV60 for Park Vendor invoice
We are trying to post the Document thru Tcode FBV0 , But the Post field is grey and system shows error: func not possible as document is in not released. The Workflow is not getting triggered. And hence its not possible to release the doc.
The workflows have been activcated
We have done Eventlinkage and activated it.

In future when you post question please do some formatting. It seems like a novel.
Have you checked in SWEL whether the event CREATED of Business Object BSEG getting triggered. I hope you have activated the linkage between event and workflow from PFTC or SWE2 transaction code.
Thanks
Arghadip

How we make button in accept release button fbvo for workflow trigger

Hi Experts
I did workflow configuration, fin a/c- fin a/c global setting- doc - doc parking-
Create Workflow Variant for Parking Documents
Assign Company Code to a Workflow Variant for Parking Documents
Define Release Approval Groups for Parking Documents
Define Release Approval Paths for Parking Documents
Assign Release Approval Paths for Parking Documents
Assign Release Approval Procedure for Parking Documents
Define Users with Release Authorization for Parking Documents
before that i did workflow builder as well and i activated. but in fbv0 i am not getting any extra button then how it will work i dont know. Please further what i do...

Hi,
Please note that in FBV0, workflow will get triggered automatically the moment you park/complete the document and as per the settings done in the Workflow Variant. There will not be any separate button to release a Workflow because it is automatic and gets triggered based on Events defined in it.
Regards,
Kiron Kumar T.

Workflow for JV posting

Hi All,
Can you assist us on how the below requirement can be achieved in SAP.
For specific document types, the user must not be able to post the JV, if the total amount of the document is more than specified amount limit , say 10K (local currency). He can only PARK the document and the other user /manager have to review the document (JV) and have an option to approve or reject the JV with comments/reason for rejection.
When the Doc is approved by the Manager/Other User, it has to been posted in the books (to the financials) and if rejected, the Doc has to return back to the creator of the Doc for modification as per the comment made in the rejection note.
A mail has to triggered when the Doc has been parked and also when the manager approves or rejects the document.
What are the setting has to been carried out in Finance module to implement the control.
We know that through workflow this can be achieved, but not sure the process.
Appreciate your earlier response.
Do revert.
Regards,
TIM

Hi,
According to me, you should activate workflow for Parking Documents.
As per your requirement, first of all you will need to create workflow variant for parking document in SPRO> Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Carry Out and Check Settings for Document Parking > Create Workflow Variant for Parking Documents. In this, you can put an amount from which you want to initiate the workflow.
Then, assign to company code. Then you will need to define release approval group and path. Both will be assigned to to your document type with the combination of your variant.
You just go through the process, you will come to know the things and also take the help of ABAPer to determine the sub workflow and parent workflow.
Regards,
jigar

System not allowing to use park workflow only for GL

Hi Gurus,
We have created workflow variant and selected release posting and release payment.
We want to use workflow only for GL document but when we are parking vendor invoice in fv60, system is not allowing to post parked vendor invoice and saying not released.
We want one user to park and post vendor invoice. Right now we are not able to.
Please help.
Thank you

Hi Mohit,
Post can be possible to next authorized level. Check settings or else go to FBV3 ,enter document number ,company code and year > Enter > where you can see the workflow tab > Click on that where you came to know how may release levels are assigned.
In same view > Click on system in menu bar > services for object > Click on workflow icon > where you came to know who is the next approver.
Regards
Mani

Unabled to get the workflow screen

Hi,
Could you tell me why the system give me this error when I click on Special/Monitor Budget Workflows In PA:
FRM-40735: SPECIAL1 Trigger raised
unhadled exception ORA-20002

Hi,
You can find the workitem id in table SWW_WI2OBJ.
Here you need to pass the invoice number in "Instacne ID" with leading zeros, business object in Object type.
This may take little bit longer time.
After getting the workitem number then look into table SWWWIHEAD for the workitem status.
Thanks and regards,
SNJY

Budgeting & Workflow variant

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