Budgets by Month in Project System.

Is there a way to do budgets by month in PS? If yes, please let me know. Also can you plan by month on a WBS without using cost elements? Like in CJ40?
Thanks in advance for your help.
Eduard

hi,
i believe answer is no, you can't plan by period similar to CJ40. (but if later you discover how, please tell me).
however, a workaround is to use CJR2.
you can create a planning form with 12-month layout in columns so its easy to plan by period for each WBS.
you still need cost element but you may create/use just a single cost element for this purpose only.
the important thing is you have a means of easily planning per period (by column) -unlike the default CJR2 form where in you have to constantly change screens.
for a guide on creating planning form with period layout see this blog by Mr. Sreenivas Kadiam
https://www.sdn.sap.com/irj/scn/wiki?path=/display/plm/projectSystem-ExcelbasedCostPlanning
best regards

Similar Messages

Budgeting on WBS in Project System

Hello every body,
Can u tell me, the procedure of the budget implemented in the WBS?
I am use the CJ30 t-code. Suppose the budget is exceeded at that time, I am change the overall budget. Still, when I am going to change the yearly budget it shows the error and it could not do the contract requisition. I think I may wrong.
What is its procedure?
How to transfer the budget one year to another year with step-by-step procedure?
How to settlement the project with step-by-step procedure?

Hi Asutosh,
The budget is the approved cost limit for a project.It differs from project cost planning due to its binding nature. Whereas the project costs need to be estimated as accurately as possible during the planning phase, the funds are predetermined as a budget in the approval phase. The budget is the limit set by management for project costs over a certain period of time.
Through transaction CJ30, you can change original Budget.But once approved by Management,you can not change it in CJ30 as and when your requirement gets changed.
Let us say initially you have got budget of Rs.1,50,000/- from Management for one WBS,then this amount will appear for particular WBS in CJ30. You can raise contract requisition against this WBS till max limit Rs.1,50,000/- only.
Suppose your contract value is going to exceed Rs.1,50,000/- , you can not go and change amount for WBS in transaction CJ30.It is not allowed.You have to give justification for exceeding amount for this contract. Then management can approve you additional amount in the form of supplementary budget.
Similarly if you have got budget of Rs.1,50,000 and you are going to spend only Rs.1,25,000 in this year, then balance can be carried forward for next year.Same can be informed to Managment as well.
For transferring budget from one year to another year use transaction CJ34.
There is one more concept called Availability control.With this you can set up a tolerance limit.Let us say for your budgetted amount, you have put up tolerance limit of 90%, then you are allowed to raise contract requisition against WBS till 90% of total budgetted amount.If contract amount is going to exceed this limit, then system will give an error with the message "Budget not available".Then you have to get supplementary budget to fulfill this crietria.
Please refer the link below to know more about the procedure of Budget implementation
http://help.sap.com/saphelp_46c/helpdata/en/86/98853478616434e10000009b38f83b/frameset.htm- Go to topic Budget Management.
For Settlement of the project, you should define settlement rule for WBS element.Settlement rule will contain Distribution rule in the form of category,settlement receiver,perecentage allocation,amount.
Hope this will be helpful.
Regards
Tushar

Table for budget distribution undet project system.

hi,
do any one know the table for budget distribution under a project system?
i need to get the data of budget assigned to a WBS level with the position ID, for a project. the transaction code to distribute the budget is by using transaction code - IM52.
i posted this question in here before, but the answer i get is incorrect, as i need the table for budget under porject system. thanks

Check these tables:
PRPS WBS (Work Breakdown Structure) Element Master Data
IMPR Investment Program Positions
IMPS Assignable Operative Objs for Capital Investment Positions
IMAK Appropriation requests - general data

Project system Budget Needs to be Doubled

Hi All,
I am facing a issue in project system where we have to double our budget, if we need to run a settlement in the system.
For a example, if we have a budget of 100,000 and that is allocated to TWO sub WBS Elements as 50,000 each and when we want to run the settlement run it informs us that the budget is exceeded. So if we need to get the settlement run we have to allocate additional budget to the main WBS Element. But when we checked all the Purchases for the respective WBS, we find that the budget is not exceeded, but the settlement is checking for budget again in the main WBS Element.
This is the way our consultants have configured this and now they are no more in the company. Can any one ex-plane how we can fix this so that we don't need to allocate more budget to the main WBS Element.
Regards
Ruchendra

Hi Ruchendra,
Have you checked the settlement rule ..It might be receiver as higher level wbs-element in lower level wbs-element.
For example:-
You maintained two 2nd level wbs-element below 1st level wbs with 50000 budget each.
Now you consumed budget and cost inc rued.
Now while settlement this cost moves to higher level wbs-elemnt bcoz of settlement rule.
Thats why it needs budget to cover up that cost.
Check this ..It might help you.
Thanks
Rahul

Budget error in Project system

Hi All,
My overall budget is 100000 the project is been planned on the overall basis and not on annual basis
my assigned value in tcode Cj30 is 98000 so i have only 2000 remaining But in information system tcode s_alr_87013558 it is showing me that mine assigned value is only 70000 and remaining is 30000 but however i could not make any purchase req or any services activity even though i have 30000.
What is this Assigned Values is there any report for me to see this assigned values.
The solution which i did is in tcode cjbw i have deactivated the availability control for the project. Now the 30000 which was available it is absorbing and my problem is now solved but now this available budget is also going in minus values how can i stop this.
How Again can i Reactivate the availability control. In my budget profile (OPS9) i have put availability control status as 1 (activate at the time of budget allocation)
ASSURED OF REWARD POINTS IF FIND USEFUL.
Regards,
Abraham

Hi Vasudevan,
I had checked the report cje3 ie as same as s_alr_87013558 so already i had menrtionred tht the assigned value fig in this reopport is totally differnt from that of cj30
Even how can you create an purchase order on wbs element without entering the specification in project builder ie from where we can get the requistion and if requistion is not needed how can we directly create an purchase order without an requistion can u explain in details
Second thing for this problem i had deactivated the availability Control by code cjbw now i am facing problem for again to activate it i had tried T code CJBN and CJBV
Regards,
Abraham.S

Project system - Budget

Hi
We have activated Project system at our end.
We are maintaining Budget at cost element level in project system.
we required to maintained in at both cost element and material level which we have given with example wise
Can any body help in the same -- Please guide us
Example
If initial we procure Material A - in 2005 at the rate of Rs.500/-
per kg and quantity required for the project is 200 KG
Accordingly we maintained the budget for the same for Cost element for Rs. 100000/-.
If during the execution stage the cost went up to Rs. 700/- Per kg. say in year 2006. and we raise a purchase order for 142 KG where the budget will get exhusted. but we can not able to put the trace on quantity wise budget tracking.
I Do agree that value wise we can put the track but i required it to maintained t quantity wise also.
Please guide us in the same issue.
Points will be awarded.
Thanks & Regards
Mahesh

Hi,
Good afternoon and greetings,
Wishing you a very Happy New Year 2007
Please go through the following OSS Note
Note 167405 - Totaling up zero values not possible
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Project system budget error.

hi all,
this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
Regards ,
Abraham

hi Paul,
My overall budget is 100000 the project is been planned on the overall basis and not on annual basis
my assigned value in tcode Cj30 is 98000 so i have only 2000 remaining But in information system tcode s_alr_87013558 it is showing me that mine assigned value is only 70000 and remaining is 30000 but however i could not make any purchase req or any services activity even though i have 30000.
What is this Assigned Values is there any report for me to see this assigned values.
The solution which i did is in tcode cjbw i have deactivated the availability control for the project. Now the 30000 which was available it is absorbing and my problem is now solved but now this available budget is also going in minus values how can i stop this.
How Again can i Reactivate the availability control. In my budget profile (OPS9) i have put availability control status as 1 (activate at the time of budget allocation)
And also can u give me the ps community name.
Regards,
Abraham

Project system budget erro

hi all,
this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
Regards ,
Abraham

Hi,
Good afternoon and greetings,
Wishing you a very Happy New Year 2007
Please go through the following OSS Note
Note 167405 - Totaling up zero values not possible
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Urgent - Business Object for Original Budget in Project Systems

Hi,
I am working on a workflow for original budget release in Project Systems.The transactions used are CJ30 (Original budget creation) CJ32( Budget release).
I have to send a workitem fo release the original budget for a user. But I am not able to find out any business object relevant to Budget.
Can any one helo me in this...????
Thanx,
Sivagami.R

Hi,
I have tried that option already. But I could not find any.
Any update????
Thanx,
Sivagami.R

Project system: Budget exceeded issue.

Dear Sir or Madam,
This issue is related to project system. We have overall budget and annual budget. If annual budget in a year is exhausted is it possible to make the system look at overall budget since there are sufficient funds in overall budget.
Thanks
Joseph

Hello Joseph,
Unfortunately not. You may however change the assigned budget profile so that the overall budget is
checked (transaction OPS9->tab "Availability Control->flag the field "overall") and rebuild availability control of the project in transaction CJBN afterwards.
But there is definitely no "combination" of both possible.
Greetings
Florian

Project System Budget Control against Material Reservation

hi all
I need to control project system budget to stop/control creation of material reservation if budget is exceeded. I know that standard SAP PS budget availability control configuration could not handle material reservation.
Will SAP Funds Management do the trick? any insight is greatly appreciated.
Thansk,
Tony

Hi,
Good afternoon and greetings,
Wishing you a very Happy New Year 2007
Please go through the following OSS Note
Note 167405 - Totaling up zero values not possible
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Budgets in projects system

dear ps experts,
wud like to know in any report of S_ALR*
to know the budget updates in a project
1. first cj30 & cj32
2, later after some time cj36 & cj32
wud like to know which report shows that cj30 & cj32 history
and when cj36 & cj32 history.
because every update at cj30,cj32,cj36,cj37,cj34 there is document created in sap, how to view these details as &when required
thanx in advance
regards
srihari
ps : s_alr_87013560 is of now use for my requirement

Hi,
When you go into CJ3B, it asks you for the document number. Then press F4, this will take you to another screen. Here you have a facility of entering the WBS element. Enter the Top Level WBSE of the project for which you want to see the detail. Then it will show the list of documents generated for that project.
Hope this solves your issue.
regards
Pratap.V

Technical spec for Project systems report

Hi all,
My requirement is to create technical spec's on this Project Systems monthly and yearly budget and actual tracking with drill down capability
And the char and KF are:-
Char
Project Definition
WBS Element
Cost Element
Vendor
Purchase Order No.
Purchase Order Item
Requester
Created On
PO Description
Final Delivery
KF
PO Value
Value - Quantity Delivered
Amount Invoiced
To be invoiced - Value
To be Delivered - Value
Can anyone help me that which standard query is suitable for this requirement.

Hi,
Check the below business content queries:
0PM_MC01_Q0001     Budget Comparison (Actual Costs)
0PM_MC01_Q0002     Budget Comparison (Planned Costs)
0PM_C06_Q0002       Budget Proposal (Periodic)
0PM_C06_Q0003       Budget Proposal (Objects)
Check this might be useful:
http://help.sap.com/saphelp_nw2004s/helpdata/en/e8/858f40f5767d17e10000000a1550b0/frameset.htm
Hope this helps.......
Rgs,
Ravikanth

Project system Report Developement

To,
Dear Colleagues,
I have a requriement to develop a new report for Project system. Apart from Table PRPS,BSEG,MSEG Please let me know the table and logic to pick up the fileds and displayed in the report
The requirement is as follows
Month WBS Element no Budget uploaded Budget utilized Balance G/L Code Vendor code Amount
These are the coloum heading, out of this Balance= Budget uploaded-Budget utilized.
I need table name, process logic, and some helpful hint so that the performance will be optimum.
Thanks and Regards
yogi

It is possible to write such a report.
Get a good ABAPer to fulfill your requirements.
There is a very good article in the SCN Sheetal Deshmukh which gives all the table details. Look that up

Plan hours in Project System

Hi SAP Gurus,
In project system as i can plan my cost, can i plan my hours?? If yes how?? where in SAP?
I am in service industry and my billing happen on hours..
Please help, its urgent
Pritam

Hello Smile,
Yes, You can plan your man hours in project many ways
1. Plan manhours in network activities using work centers
2. Plan manhours in network activities using workforce planning ( integration with HR Module)
3. In some companies, many departments work on a project and they plan manhours on cost centers and not on Project. In other words, many department provide services to projects.
Here I will assume that you want to plan manhours in Project without workforce planning.
The following are the pre requisite for planning man hours in project network activities.
1. Work center ( may be person or group of persons, machine or group of machines. Workcenter reflects skills and capacities in cost center)
2. Work or duration ( based on the calculation key either one is calculated)
3. Activity type ( Type of service)
Behind the screen,You have to have a cost center attached to the workcenter (CNR1/CNR2) and activity type. Combination of cost center and activity type will decide the rates. Use transaction KP26 to enter the rates.Activity prices are valid for a certain period of time only. They are entered for either months or a year.
The budget for the cost center should be used as a base to calculate the hourly rate for each activity type.
When you enter a work in the network activity, system calculates the costs for the manhours.
Eg: You create engineer as workcenter. He is asked to go to site and did installation of equipments.
Attach workcenter ABCD to network activity, activity type "Engineer" and work 100 hrs.
If the engineer rate is $50 per hour given in KP26.
Then the planned cost for manhours is 100 X $50 = $500
The same engineer can provide supervison service at your workshop. For that, his rate may be $20/hour. If you plan for supervison then the planned costs will be $200
FATMAN

Budgets by Month in Project System.

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