Bug creating Rules in Mail

In the Rules window, I can't select : "if any of these conditions are", so, do this, bla bla bla
I can only have "if all conditions are"...
I think that this is a bug. does anyone know how to solve this issue, or modify the rule with the terminal, or anythink else ???
(I already tried to erase all prefs in librairies, erase com.apple.mail files, etc... no changes)
iMac DV SE CDRW 700 Mac OS X (10.3.9) Mail version 1.3.11 (v622/624)

I don’t understand. What prevents you from choosing [any] instead of [all]?
BTW, if you’re using Mac OS X 10.3, as your profile indicates, it would have been more appropriate to discuss this in the Mail & Address Book - Mac OS X 10.3 & earlier forum. If the discussion applies to both Mail 1.x and Mail 2.x, it doesn’t really matter, but it’s difficult to know that in advance.

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Creating rules for Mail - yet visible on iPhone

I fully understand how to create rules for email so that when receiving them, they automatically go into folders. The problem is, if I receive an email that automatically gets sorted into a folder, I can not tell on my iPhone I have actually received a new email.
However, I need to know how to have rules to automatically sort/file emails into a folder, but still know I have received a new email on my iPhone mail.
Anyone got ideas?
Thanks

I can understand not wanting to put out money to gain a feature that you think should be standard.
Here is a link to some Applescripts that I had downloaded in the past. I actually forgot about these. There is a script which will allow you to apply some rules to outgoing messages, but the author of the scripts notes that it is not a perfect solution. Maybe it can help.
If all else fails, maybe you can use smart folders as a sort of go between. Instead of scanning through the sent mail folder and hand picking individual messages to drag to folders, why not set up a smart folder to aggregate all like mail. Then you could just drag the messages from a smart folder to a regular one. It might help speed things up.
I am just about out of ideas. I hope you can come up with a good solution.

Is it possible to create rules in Mail outside of Preferences?

Having used Mail/Preferences/Rules as the route to create new rules for messages in Mail, I have often thought that there may well be a simpler method which I have not yet discovered, to create new rules (as opposed to applying them) by highlighting the message in the inbox (or whichever mailbox you happen to be using) and creating the rule directly without having to mess around going through the Prefs routine. Anybody found a shortcut?

Thanks for your helpful suggestion andyBall_uk.
I've had a quick look at the second link you included (
http://www.andreasamann.com/MacOSX/Mail_Scripts)but the developer seems to have stopped updated the scripts since Mountain Lion, so I probably won't tangle with one of those as I use 10.8.3.
However I'm going to trial MailActOn and see how I get on. I'll update once I have had a play.
Thanks again - always grateful for constructive replies.

Apple Mail - Creating rules - Unable to drag-reorder rules as stated in 'Help'

I'm trying to create a Rule in Mail that will 'forward' all messages sent one of my Accounts to another (external) Account which is on another computer. Once the email has been transferred from my iMac to the external Account, I want the message on my original iMac to be sent to the Trash.
Having created the rule for the account in question, I find in the Rules Editor the 'Send to Trash' rule comes above (before) the 'Forward To:' rule. So the Move to Trash rule gets executed before the 'Forward' rule. So the recepient has no idea that the info has been released.
I don't know why it does this. I create the rule to operate the other way around (I'm not daft), but it just does this.
The Online Help says, inter alia -
"If you have multiple rules, they’re applied in the order in which they appear in the list of rules. Drag a rule up or down in the list to change its order."
Despite how obvious that sounds (or however many times I have tried), I have found no way to re-order the rules in Mail by simply dragging a rule from one position to another as stated above. All I can do is delete each rule and re-enter hoping the relative positions get altered.
Is this a bug? If so, where does one report it? Does someone have an actual solution for this?

Hi Barney. Thank you for your reply.
I think you may be correct. Perhaps it might have helped if I had attached this pic last time -
https://dl.dropboxusercontent.com/u/11373233/MacDiscussions/Mail%20related/Scree n%20Shot%202013-07-29%20at%2016.50.36.png
I read the instructions as sending messages to the Trash before executing the forwarding instruction. Which seemed to be a bit of a non sequiteur. Anyway, it did work - after a fashion. In my daughters account there were 10 to 20 messages to be forwarded. She got sent over 200 from mine,and my wife's account too for some reason. So it seems I'm going to need to do some further reading on this subject.
Incidentally, I very recently managed to reverse the two actions by simply deleting the first one then re-doing it. Didn't work last week when I tried it, kept be generated in the same order - but it did just now. Weird.
Anyway, thanks again.

Bug with rules in Apple Mail

There is a bug when it comes to rules in Mail in 10.6.4 and 10.6.5 (and possibly earlier versions of Mail as well).
Here are the steps to reproduce the bug:
1. Make sure you have an IMAP account in Mail.
2. In your IMAP account's Mailbox Behaviors, UNCHECK the box that says "Store draft messages on server". This ensures that your draft messages will be saved locally on your Mac instead of on your IMAP server.
3. Create one new rule that would ALWAYS be true of ANY new message that you would be creating in mail, such as:
"From contains (your email address)"
OR
"Sender is a member of group (name of a group that your own card is a part of)"
Don't create both of those rules... just choose one.
4. The action that the rule should perform is:
"Set Color of text (choose a color)"
Make sure that you're NOT setting a BACKGROUND color, but rather that you're setting a TEXT color.
5. Save the rule.
6. Now, create a new message and start typing.
7. Save the message as a draft once.
8. Notice that the message shows up in your Drafts folder with the text color applied that you set in #4 above. This actually is a small bug right there, because rules shouldn't apply to messages in your drafts folder, but this first bug is not a big deal.
9. Continue editing the message.
10. Save the message as a draft for a 2nd time.
11. This is where the major bug takes place. Look in your Drafts folder. Now, your message has shown up in your Drafts folder with the BACKGROUND COLOR of the message changed to the TEXT COLOR that you set in #4, which makes the message unreadable if you had chosen a dark text color. Even though you specified a TEXT color, Mail incorrectly applied a BACKGROUND color to the message.

Hey, thanks to pputnam, I just figured out a workaround to this bug!!
Because pputnam figured out that the rule "Message Type Is Mail" DOESN'T trigger the bug, I just added that as a criteria to my rule and now the problem doesn't happen!
So now the criteria for my rule looks like this:
If "ALL" the following conditions are met:
"From contains (my email address)"
"Message Type is Mail"
That is the official workaround for this bug!
Thank you pputnam for indirectly figuring out this problem.

How do I create a rule in mail that only applies to flagged messages?

I would like to create a rule in mail that would delete messages of a certain age, but I need to keep some messages safe. I would like to be able to flag these or put them in a mailbox and have a rule making messages with those flags or mailboxes safe from being deleted. Is that something I can do? Thanks!

You can create a local mailbox and move the messages you want to keep there. I don't see any kind to rule you can make to move a flagged message, so you would probably have to do it manually, unless you can use other criteria to identify messages you wish to keep.
If you're using the server settings in mail to determine the age before deletion, the local mailboxes would be safe from that deletion. You can set to store messages on server for up to 30 days before deletion. This will work for IMAP accounts, but don't apply to the inbox. Just to the other main mailboxes such as Sent, Trash, etc.
If you create a rule to delete messages after a certain age (outside of what the servers would do automatically), I think it would only work on the inbox if at all, but not sure. If it were applied through all, it would delete them from the local folders also.
You can create a smart mailbox and input certain criteria such as flagged, age. You could exclude any mailbox that you don't want to include, such as local folders, by adding that to part of the criteria. You would have to delete the messages manually as they accumulate. This would be useful when you save a lot of mail, but say you only want to keep messages less than a year old. This would help you instantly see messages that meet your deletion criteria without having to manually check messages for age.

Creating rules like Outlook in Mail running in Lion

Hi,
I am on Mac OS X Lion and have configured the new "Mail". I use Outlook in office and find the rules that we can create in Outlook very handy. So was wondering if the same could be achieved in "Mail". The basic requirement is to guide emails from specific email ids into specific folders just to get that neat look for the inbox. Pointers will be very much appreciated.

Thanks for your reply. Now i can create rules but the followup question is how do I get them applied as soon as they are created. Although I say "Apply" once the rule is created, it does not seem to pull anything into the desired folder and just doesn't seem to get applied .

Creating a OSX Mail Rule

Hello. I have created a Rule for mail. I get quite a few spam emails with the "Mail Attachment" attached. Its not working:
Description: Mail Attachment
If ANY of the following conditions are met:
Any attachment name / contains / Mail attachment
Perfomr the following actions:
Move message / to mailbox / Trash these
What am I missing?
Thanks.
(v10.7.2)

create a new service for your sorry server.
Then under the content rule defined for http traffic, you add the following line:
primarySorryServer
Regarding the config you provided, what you show is a 'show service ' and we can clearly see that even if your 2 services have different name, they are identical.
I believe you would want to configure different keepalive.
ie: for HTTP
keepalive port 80
keepalive type http
keepalive uri "/"
for rtsp
keepalive port 554
keepaliave type tcp
Regards,
Gilles.

Add a note to a Calendar event that was created from Mac Mail

When I create a Calendar event by clicking on a date within a Mac Mail message (you hover over a date in an email it draws a dashed box around the date and gives an option to create a Calendar event). It creates an Event in my Calendar with the following fields: Subject, Location, Date Time and alert fields, Invitees and a link to the mail message. But - I can't seem to add a Note Field. The only work-around seems to be to manually create a new calendar entry.
Does anyone know how to modify an event created from Mac Mail to add a Note Field?
iMac Retina 5K 27-inch Late 2014, OS X Yosemite Version 10.10.3, Calendar Version 8.0 (2034.9), Mail Version 8.2 (2098).

Thanks Brett for replying, but this doesn't work if the event is created by Mac Mail - which is my issue. Sure it works with any other event but not one that has been created from within Mail. If this is a bug I'm sure the Calendar people point the blame at the Mail people and vice versa but that doesn't help me. But before I submit a report to Apple I thought I would see if I might be missing something obvious.
See the attached screenshot of an event that was created by Mac Mail. There is no Add Notes field when the event is Double Clicked, Right Clicked or any other form of click.
Graeme.

The junk mailbox could not be created on the mail server

I'm getting this error message on a few of my clients. Mail.app doesn't seem to want or is not able to create a mailbox on the imap server. I can manually create a whole bunch of folders but for some reason it won't create the junk mail folder. I can't find any errors in the cyrus logs that would indicate a problem with creating the mailbox. It insist on creating a local mailbox for SPAM but i'm not interested.
Any ideas? Google search as well as this forum have come up empty...

I think I just figured this out -- unfortunately, I don't have a solution. I'm having the same problem trying to create the junk mail folder on the server, so I fired up WireShark (a network sniffer) to see if that would reveal anything. Sure enough, it looks like Mail.app is trying to use an invalid name when creating the mailbox. When I try and move a message into the Junk mail folder, here's the IMAP transaction I get, my notes are in brackets:
[... truncated ...]
13.3 CLOSE [Mail.app -> Server]
13.3 OK Completed [Server -> Mail.app]
14.3 CREATE "Junk (Corp Mail Server)" [Mail.app -> Server]
14.3 NO Invalid mailbox name [Server -> Mail.app]
15.3 SUBSCRIBE "Junk (Corp Mail Server)" [Mail.app -> Server]
15.3 NO Subscribe: Mailbox does not exist [Server -> Mail.app]
16.3 LIST "" "Junk (Corp Mail Server)" [Mail.app -> Server]
16.3 OK Completed (0.000 secs 1 calls) [Server -> Mail.app]
17.3 NAMESPACE [Mail.app -> Server]
[... truncated ...]
It looks to me like it's trying to use the name of my mail profile in the name of the Junk folder, and I bet the IMAP doesn't like the (parens) ... looks like a bug to me.
Hope that helps
Swannie

How to amend Rules in Mail

I am using Mail on my Mac and also have it configured on my iPhone and iPad.
I have an alias e-mail address and set up a rule for any mails to that e-mail address to go straight into a specific folder (mailbox) within Mail.
I am now trying to amend the rule but cannot access it.
I have tried via Mail > Preferences but no rules are displayed.
I have also tried to delete the folder and then send a test mail to the e-mail address, but when the mail arrives in the inbox it just creates a new folder again.
How can I amend the rule in Mail?
Thank you

Many thanks. Would be more helpful if the rules in Mail on my Mac reflected those in iCloud but I followed your advice and made the change successfully.
Two other linked questions:
1. Why can't I access icloud.com on my iPad? (to effect the change, I had to use my Mac to go to icloud.com)
2. Can the e-mail alias addresses be colour coded so that I can easily identify incoming mail?
Thank you

Why do rules in mail preferences no longer work

I just converted to Mavericks. Now the rules for mail messages don't work. I've clicked them off and on again but no change. What else to I need to do to make the rules work?

Duplicate your copy of iTunes 10.x before upgrading to iTunes 11 (or restore it from a backup) and use iTunes 10.x to listen to (and in particular access the links in) podcasts. Further, file a bug with Apple that these links don't work when the album art is displayed in the album art mini-player.

TS3276 Setting Rules in Mail, and misunderstanding the terms.

Just tried, for the first time, setting a Rule in mail to deal with holiday messages. Thought sending it to 'Every message' would be appropriate, as couldn't make sense of any other options. Now EVERYONE, who ever sent me a message has received the absence message, some people hugely multiple times. They would be correct to be very irritated.
Anyone else every done this?

Hi Redkite7,
Welcome to the Support Communities!
The following article will provide some information about sending automatic replies.
Mail (Mountain Lion): Send automatic replies
http://support.apple.com/kb/PH11760
I gathered this information from the Help menu in the Mail application for you:
Send automatic replies
You can create a rule to have Mail automatically reply to incoming messages.
Choose Mail > Preferences, and then click Rules.
Click Add Rule and type a descriptive name for the rule.
Set the conditions necessary for the rule to apply to a message.
From the “Perform the following actions” pop-up menu, choose “Reply to Message.”
Click “Reply message text” and enter the text for your reply message.Mail will include the text you enter, along with the full text of the original message, in the reply that it sends.
I hope this information helps ....
Have a great day!
- Judy

Restoring Rules in Mail 6

I made a mistake (helped by nont weel described new functonality): Upgrading from lion to ML I accidentally activate the "document & data" sharing on icloud. This synced the rules of mail 6 of one of my user in icloud. Then in theother user I lost my hundred of rules built in years of work...
I my backup I found the "MessageRules.plist" file but the new mail uses three file to accomplish the job....
file://localhost/Users/macbook/Library/Mail/V2/MailData/RulesActiveState.plist
file://localhost/Users/macbook/Library/Mail/V2/MailData/UnsyncedRules.plist
file://localhost/Users/macbook/Library/Mail/V2/MailData/SyncedRules.plist
After a few try I realized that the file to modify is "UnsyncedRules.plist". I've been able to add a rule (ONLY ONE) from my backup files opening the UnsyncedRules.plist and the MessageRules.plist with XCode draggin it from the second to the first one...
That worked but only for one rule...
Adding other rules causes mail 6 not to recognize the file formatting and report an error or simply rewrite the file from scratch...
I've made a try also with text wrangler but with bad result....
How can i solve (without loosing the email downloaded in this 2 weeks)?
In order to not mistake anymore, where can I find an updated explanation of the meaning of "Document & Data" sharing in iCloud?
Thanks

I had to do the following to restore the signatures and mail rules:
1. Quit Apple Mail
2. Turn of these settings: System settings / iCloud:
    [ ] Mail
    [ ] Documents & Data
3. Copy the old Rules to the new location:
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     cp "/Volumes/TimeMachine/Backups.backupdb/Computername/Latest/Macintosh HD/Users/phil/Library/Mail/V2/MailData/RulesActiveState.plist" .
     cp "/Volumes/TimeMachine/Backups.backupdb/Computername/Latest/Macintosh HD/Users/phil/Library/Mail/V2/MailData/SyncedRules.plist" .
     cp "/Volumes/TimeMachine/Backups.backupdb/Computername/Latest/Macintosh HD/Users/phil/Library/Mail/V2/MailData/SyncedRules.plist" UnsyncedRules.plist
     cp "/Volumes/TimeMachine/Backups.backupdb/Computername/Latest/Macintosh HD/Users/phil/Library/Mail/V2/MailData/MessageRules.plist" .
     rm -rf Signatures
     cp -r "/Volumes/TimeMachine/Backups.backupdb/Computername/Latest/Macintosh HD/Users/phil/Library/Mail/V2/MailData/Signatures" .
4. Restart Apple Mail. The old rules and newly copied rules are both there. So I deleted the old rules.
5. System settings / iCloud:
    [ ] Mail
    [x] Documents & Data
6. As old rules moved mails to wrong mailboxes I had to identify these old wrong mailboxes and apply the restored rules to them.
If Apple Mail didn't find the old (wrong) mailboxes it created it new and placed the emails in there. So no emails were lost!
See also "iCloud problem with Mail.app": https://discussions.apple.com/message/20670006#20670006#20670006#20670006

Rules hang mail

Rules hang Mail.
I have a lot of rules and a several hundred mailboxes. When creating a new rule, Mail will intermittently hang when opening the preferences panes with rules, choosing the destination mailbox, or applying the new rule. I notice in the Activity Viewer has many many mailboxes that are briefly noted as "writing changes to disk". When creating a rule is successful, these flash up and quickly go away. When Mail hangs, the progress bars are various states of frozen stripes (like normal barbershop poles but stuck) or not displayed at all. I get the beachball and the Force Quit menu shows "(not responding)" . I've left it overnight, so this doesn't recover. After a reboot, I can make a few rules, but it will eventually hang. A reboot sometimes (but not always) allows a few more chances to make rules, but lately has been hanging as soon as I open the Prefs pane.
I've deleted many old rules and used Rebuild on almost all mailboxes (50 at a time not to hang Mail again), but no success. Why do rules cause Mail to hang?
Running up-to-date OS 10.6.7 and Mail 4.5 (1084).

Hi Stanley,
In the Mac Mail Menu Bar click Mail/Preferences. Make note of all your preferences under each tab.
Quit Mac Mail.
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Relaunch the Mail application.
Carolyn
Message was edited by: Carolyn Samit

Bug creating Rules in Mail

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