Buyer Approval Limits - r12

Hello
This is on r12.1.3
I have a requirement where, I need to generate listing / report that meet following criteria.
1. Employees who are buyers
2. Buyers with their approval limits
3. Buyers/Employees and their reporting manager
4. Buyers/Employees and their job title.
We do not use RBAC.
Please advise if there is such report or query handy to deliver above output.
Thanks,
Darsh

Hi Darsh,
You may check out the following documents from Metallink:
How To Query Approval Group and Approval Assignment Details For iProcurement And Purchasing Users (Doc ID 382899.1)
How To Query Approval Group and Approval Assignment Details For iProcurement And Purchasing Users (Doc ID 382899.1)
James

Similar Messages

What is the purpose of using ME52NB-Buyer Approval

What is the purpose of using ME52NB-Buyer Approval.

how did you know that such transaction exists? it is not even in the SAP menue!
the buyer approval is activated with BADI ME_REQ_APPROVAL
execute SE18. set radio button to Badi implementation and enter ME_REQ_APPROVAL
click display button and then the docu button.
From here you can get limited information.

Credit memo (CM) Approval limits set are not being checked in CM creation

Hi,
Customer: ARROW ELECTRONICS INC
SR: 6502816.993
Customer has set the approval limits for credit memo in Receivables
He has set the approval limit as -500 to 0 for a user X.
Created an invoice for 550 $
Gone to Ireceivables and created a dispute for the complete amount (-550$) of the invoice.
Find that the notification is going to the user X even when the amount is not within the approval limits set.
He is able to approve the notification and it is going to the next level approval.
Once that is done the credit memo is getting created.
Checked the packages involved in this.
ARWCMWFB.pls
Find that there is no checking of the approval limits in the package.
Please help me in knowing on whether this is an intended functionality.
Thanks and regards,
Hareesh

Hareesh
Using HR Hierarchy
1. Define three approvers A, B, C for the same reason code and with different approval limits (as this is credit memo the guy with highest negative amount has is the final approver).
2. A reports to B and B reports to C
3. A is approval limit is from -100 to -500, B can approve from -500 to -1000 and C can approve from -1000 to -1500 (all of them have same reason code and currency code).
4. Make sure all of them are employees.
5. Make sure you **DO NOT** check the flag Primary Approver for any of these approval limits in the approval limits screen.
6. In the employees -- Assignments For A, enter supervisor as B, and For B enter Supervisor as C.
7.No enter an invoice for 1200 and complete it.
8. Request for credit from iReceivables for the same invoice for -1200.
9. Now you can see that the notification will go to B and C for approval.
Using Approval Limits hierarchy:
If you do not want to use the employee setup, they can always, use the primary check box. With the same example as above, check the primary check box for A, B and C.
When you request for credit, first A gets, next B gets it and then C gets it.
If you check for only C which is the final approver, workflow will send only one notification and once C approves it will forward.
Ofcourse, before any of these guys are approving, collector assigned to the customer has to approve.
And after all these approvals one more Role (called Receivable Role which can be anybody according to the WF definition) has to approve before the credit is generated).
Now, I am not sure what the customer wants. Do they want multiple approvals or single approval? If they want multiple they have to use the first approach. If not they can use the second approach.
I did a test case again and these comments are the results of the test. I did this on 11.5.9.
Let me know if you have any questions. Also please refer to the metalink note 284804.1How Does Credit Memo Workflow Notify Multiple Approvers?.
Thanks
Nagamohan

Approval Limits Report

Hi,
I am trying to create a report for giving the approval limits based on the organisation that employees work for however have hit a problem I think possibly with the way the data is set up in our organization but I can't seem to find a way around it. The report needs to display the employee (from per_all_people_f), their job (from per_jobs), their approval limit (from po_control_rules) and the name of the control group (from po_control_groups_all). You need to go through the table 'po_position_controls_all' in order to link per_jobs to po_control_rules and its this table I think which is causing the issue because of a one-many relationship between jobs and control groups.
The below SQL:
select PJ.JOB_ID, PJ.name, PPCA.CONTROL_GROUP_ID, PPCA.ORG_ID, PCR.AMOUNT_LIMIT, PCGA.CONTROL_GROUP_NAME, PCGA.ORG_ID
from APPS.PER_JOBS PJ
inner join APPS.PO_POSITION_CONTROLS_ALL PPCA on PPCA.JOB_ID = PJ.JOB_ID
inner join APPS.PO_CONTROL_RULES PCR on PCR.CONTROL_GROUP_ID = PPCA.CONTROL_GROUP_ID
inner join APPS.PO_CONTROL_GROUPS_ALL PCGA on PCGA.CONTROL_GROUP_ID = PPCA.CONTROL_GROUP_ID
where 1=1
and PJ.name = 'Job A'
and PPCA.CONTROL_FUNCTION_ID = 1
and PCR.OBJECT_CODE = 'DOCUMENT_TOTAL'
and PCGA.ENABLED_FLAG = 'Y'
Gives a result like this: (I have simplified the data and note that there are many jobs and UP TO 3 approval groups per job (as we have 3 organisations but there may be one or 2))
JOB_ID | NAME | CONTROL_GROUP_ID | ORG_ID | AMOUNT_LIMIT | CONTROL_GROUP_NAME | ORG_ID_1
1 | Job A | 11 | 1 | 100 | Approval Level 100 | 1
1 | Job A | 12 | 2 | 200 | Approval Level 200 | 2
1 | Job A | 13 | 3 | 300 | Approval Level 300 | 3
Now I am guessing although haven't looked in to it yet that the way it works in the application when approving a PO it will see which org the PO is for (a column in the PO tables) so cross referencing that with the job id of the approver it will be able to get a single "amount limit" they can approve up to however in the report I don't have this context so if I have some employee data like this:
Employee Name | JOB_ID | Who they approve PO's for (org)
Bob | 1 | 1,2
Paul | 1 | 1
Harry | 1 | 3
Terry | 1 | 2
If i write a query for my report no matter what "org_id" I supply it (for PPCA or PCGA) it will always return all 4 employees, however I want to be able to get back that for org 1 Bob and Paul approve them (with a limit of 100) and for org 2 Bob and Terry approve (with a limit of 200) and for org 3 Harry approves (with a limit of 300)
Edited by: pnj on 15-Nov-2012 07:17

Hi pskumar, thanks for your reply. Unfortunately the orgnaization_id in per_all_assignments_f is populated by the business unit which the 3 different organisations are under. Basically (other than looking at a person's responsbilities which doesnt have an organization_id on either) there doesn't seem to be way of establishing who works for each organization. I've seen some trends, like their address, or their cost centre but it isn't accurate enough.
Thanks

Approval Limits Count Query

We have job titles, and job titles have approval limit attached to them.
Approval limits work against document types - so that for example, job title 'Extended Services Strategy Manager::CA:CB:46' might be able to approve:
1. Standard Purchase Orders
2. Purchase Requisitions
3. Internal Requisitions
This is a sample SQL to show how tables are joined:
The following SQL details how the tables are joined
SELECT   pj.NAME
2         , pcf.control_function_name
3         , pcga.control_group_name control_group
4         , pcr.amount_limit
5      FROM po.po_position_controls_all ppca
6         , po.po_control_groups_all pcga
7         , po.po_control_functions pcf
8         , po.po_control_rules pcr
9         , hr.per_jobs pj
10     WHERE ppca.job_id = pj.job_id
11       AND pcga.control_group_id = ppca.control_group_id
12       AND pcf.control_function_id = ppca.control_function_id
13       AND pcr.control_group_id = ppca.control_group_id
14       AND pcr.object_code = 'DOCUMENT_TOTAL'
15       AND pj.NAME IN
16              ('6th Form Admin and Cover Officer::AA:AE:5031'
17             , 'Acc Asst/Auditor:G:KB::')
18 ORDER BY pj.NAME;
NAME                                                               CONTROL_FUNCTION_NAME             CONTROL_GROUP   AMOUNT_LIMIT
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Purchase Requisitions     GG £5000                5000
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Standard Purchase Orders GG £5000                5000
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Purchase Requisitions     GH £5000                5000
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Standard Purchase Orders GH £5000                5000
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Purchase Requisitions     GJ £5000                5000
6th Form Admin and Cover Officer::AA:AE:5031                       Approve Standard Purchase Orders GJ £5000                5000
Acc Asst/Auditor:G:KB::                                            Approve Purchase Requisitions     AC £10000              10000
Acc Asst/Auditor:G:KB::                                            Approve Standard Purchase Orders AC £10000              10000
Acc Asst/Auditor:G:KB::                                            Approve Internal Requisitions     AC £10000              10000
9 rows selected.
SQL>Each of the 'CONTROL_GROUPS', stored in the po.po_control_groups_all table hold the name of a Control Group - e.g. GG £5000.
Each CONTROL_GROUP has a rule attached to it (stored in the po.po_control_rules table).
The rule has an approval value attached to it (abount_limit).
The 'CONTROL_GROUP' is also attached to a control_function_name, which is just a document type. So we can say, for example, that against a job title, a user can approve Standard Purchase Orders, and Purchase Requisitions, for the GG Service Segment, for a value of £5000.
Our policy states that the abount_limit against a job title should always be the same. As you can see above - the amount_limit for the 6th Form Admin and Cover Officer::AA:AE:5031 is only ever set to £5000.
However, there are job titles where the amount_limit value contains 2 or more different values against a job title.
I need a way to identify these job titles, but I cannot work out how to do it.
I could do a count of CONTROL_GROUPS against a job title, but that doesn't help a lot:
SELECT   pj.NAME
2         , COUNT(*) ct
3      FROM po.po_position_controls_all ppca
4         , po.po_control_rules pcr
5         , hr.per_jobs pj
6     WHERE ppca.job_id = pj.job_id
7       AND pcr.control_group_id = ppca.control_group_id
8       AND SYSDATE BETWEEN ppca.start_date AND NVL(ppca.end_date, SYSDATE + 1)
9       AND pcr.object_code = 'DOCUMENT_TOTAL'
10       AND pj.NAME IN
11              ('6th Form Admin and Cover Officer::AA:AE:5031'
12             , 'Acc Asst/Auditor:G:KB::')
13 GROUP BY pj.NAME
14 ORDER BY 2 DESC;
NAME
6th Form Admin and Cover Officer::AA:AE:5031                                              6
Acc Asst/Auditor:G:KB::                                                                   3
SQL>Because I can see now that there are 6 rules attached to the first job title. Ideally, what would be great would be to find a way to modify the Counbt SQL statement above, to include a 3rd column which did a distinct count of how many different 'amount_limits' were also attached to the job title.
That is where I am very stuck.
Any help much appreciated.
Sorry for writing so much. Seems easier to write too much, than not enough. I can provide desc outputs for the tables as well, but haven't done right away, because it'd make this post even longer...

Hi Colin,
thanks for your reply.
Sorry for asking a silly question - I'm not familiar with what DDL and DML are - would that be the same as me doing something like:
desc table_name;
And supplying the table structures of the tables in question?
Just checked on Google, and found:
http://www.orafaq.com/faq/what_are_the_difference_between_ddl_dml_and_dcl_commands
But I'm still not too sure what you would like me to supply...
Sorry.

PPOMA Approval Limits - Report

Hi All,
Is it possible to report out on approval limits that are assigned to positions within PPOMA
Thanks
Neil

Did you find the answer? because I have the same doubt.
Thanks a lot and best regards, sapera

IExpense Approval limits

Hi ,
We are implementing iExpense for our client which has an employee count of 2300 and they don't have a proper approval limits with appropriate signing limits defined so can any one post me some leading practice implemented by clients which would be feasible by an organization which has an employee count of 2300.

One workaround is to enable AME for iexpenses and then write your custom rule in AME to simply look at the PO approval groups.
Look at
http://apps2fusion.com/at/49-cp/289-iexpense-implementation-steps
The other approach is to write custom code for inserting records into ap_web_signing_limits. I don't think there is an api for this.
Also you have to keep it in sync with the po approval data. It will not be easy because you have to update ap_web_signing_limits every time approval groups are modified, approval assignments are modified, employee positions are changed, employees are end-dated etc.
Hope this helps,
Sandeep Gandhi

APPROVAL LIMITS IN ORACLE RECEIVABLES

Whilst in the AR Corporate Super User responsibility in Vision Operations, I defined approval limits for a an application user with a currency of GBP and an amount ranging from £5000 to£6000 and then saved it. Later, I then decided that I wanted to change the amounts from lets say £10,000 to £20,000. Whwn I call up the user in the Approval limits window in AR and I try to click in the currency filed I get the following message:
APPS_AR_11290 The approval limit for the user (eg Fred)for the currency GBP already exists. How do I change the amounts
and what reports can I run to see the various users and their approval limits? please advise me

Hi,
For your current requirement please follow the below procedure.
1. Disable the Automatic Transaction Numbering In the Transaction Window.
Navigation: Receivables Manager --> Setup --> Transactions --> Sources.
In the transactions sources window Disable the Automatic Transaction Numbering.
Now we are able to create the transactions with alphabetical numbering.
Regards.
Raju.

Approval limits

Dear all
I neeed to set approval limits for concerened employees and set hierarchies for purchase requistions and Purchase orders in oracle purchasing. how can it be done. Kindly update
Regards
Arifuddin

Hi Colin,
thanks for your reply.
Sorry for asking a silly question - I'm not familiar with what DDL and DML are - would that be the same as me doing something like:
desc table_name;
And supplying the table structures of the tables in question?
Just checked on Google, and found:
http://www.orafaq.com/faq/what_are_the_difference_between_ddl_dml_and_dcl_commands
But I'm still not too sure what you would like me to supply...
Sorry.

Doing a Trace on the ARXADLMT Approval Limits form No Select statement i

Hi I want to see the all the SQL statements executed when I open the AR Approval Limits form(ARXADLMT). So I enabled the TRACE from the Menu(supplying password) , then opened then form and did a Query-> Execute. (The base table for the block is AR_APPROVAL_USER_LIMITS.Then I turned off the trace exited applications and went to the USER_DUMP_DEST directory of the database. From here tkprofed the latest trace file .When I look at the output file I cant see any Select statements at all. At least I should be seeing a select on the base table AR_APPROVAL_USER_LIMITS. Maybe I havent understood this process well enough- what am I doing wrong.Why is the trace not containing the select statement?
Edited by: [email protected] on 13/06/2010 03:18

>
... From here tkprofed the latest trace file ...
>
Pl post details of your OS and EBS versions. The latest trace file may not be the correct one. Pl search the trace files for "AR_APPROVAL_USER_LIMITS" to find the right trace file.
How To Trace From Form, Report, Program And Others In Oracle Applications (Doc ID 130182.1)
https://supporthtml.oracle.com/ep/faces/secure/km/DocumentDisplay.jspx?id=130182.1&h=Y
HTH
Srini

Define Credit Memo Approval Limits for Approvers in receivables

Hi is there any way we can setup approval of credit memos in receivables to go directly to the persons manager who is inputting the memo ?
much like a requisition does when its sent for approval?
ie it just keeps going up the hierarchy until it finds some one who can approve?

Refer to Re: Credit memo (CM) Approval limits set are not being checked in CM creation
Thanks
Nagamohan

Auditors and PO Approval Limits

We are in process of an internal audit. One of the advance questions is regarding PO/PR approval limits in Oracle. The auditors have requested an Oracle Report detailing the Buyers Approval limits.
I have not found a standard report. Would some one be able to advise a method of pulling this data easily, or on demand based on Auditors and Users requests. I would like the ability to view all levels, specific jobs or persons. But any method would be apprciated. (we use employee/supervisor as approval method)
Is this possible without customizing?
Tom

You can obtain some of the data from using the Tools > Export Data option on the Position Hierarchy screen.
Refer to Metalink note: 280495.1 and Metalink Note: 360105.1.
Hope this helps,
Sandeep Gandhi

SETTING UP APPROVAL LIMITS IN AR IN VISION OPERATIONS

Whilst in the AR Corporate Super User responsibility in Vision Operations, I defined approval limits for a an application user with a currency of GBP and an amount ranging from £5000 to£6000 and then saved it. Later, I then decided that I wanted to change the amounts from lets say £10,000 to £20,000. Whwn I call up the user in the Approval limits window in AR and I try to click in the currency filed I get the following message:
APPS_AR_11290 The approval limit for the user (eg Fred)for the currency GBP already exists. How do I change the amounts
and what reports can I run to see the various users and their approval limits? please advise me

you need to use AR approval limits form for the apropriate organization.
merci,
iguru

Need data loader script for Buyer Creation for R12

Hi ,
Anybody has data loader script for Buyer creation in R12. Please copy paste one line in the reply on this message.
Thanks

Hi ,
Anybody has data loader script for Buyer creation in R12. Please copy paste one line in the reply on this message.
Thanks

Fax Integration for PO Approval WF R12.1.2

Hi All,
My third party IO team has configured this workflow for Fax integration, now when a PO is approved a Fax is getting triggered with Standard PO Communication report output.
But we need the custom report to be triggered in its place. I am analyzing the possibilities for this. Please help me if any one know the method for this or what should I request the IO team.
my onsite team provieded only info that, a control file is getting genereated for this Faxing process which is main file for it.
{{BEGIN}}
{{FAX 111 222222}}
{{DOCTYPE pofax}}{{COMMENT PO# 833}}
{{COMPANY XYZ, ABC}}
{{USERID 333}}{{OWNER Dummy, DD}}
{{ATTACH /u03/oracle/SIT/inst/apps/SIT_host123/logs/appl/conc/control/o8000005.pdf}}
{{END}}
Please help me in this.
Thanks in advance.
Edited by: DharV on Dec 28, 2011 7:45 PM

Pl post details of OS, database and EBS versions.
Pl see if these MOS Docs can help
Communication Methods In Oracle Purchasing          [Document 556099.1]
How To Setup Fax Capability in Release 11.5.10 or Release 12 Using RightFax          [Document 343553.1]
How To Diagnose Faxing PDF Documents Via Purchase Order Approval in Oracle Purchasing In R12 and 11.5.10          [Document 763220.1]
HTH
Srini

Buyer Approval Limits - r12

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