C an you display set retention policy?

Is there a way for a Outlook client to display the current applied retention policy for all items in a folder? I know it is displayed on each item, and I looked for a column to add but didn't see anything applicable.
This is a request from staff that have large mailboxes that are just starting to use MRM.
Stunpals - Disclaimer: This posting is provided "AS IS" with no warranties.

Hi,
DPTs apply to untagged mailbox items in the entire mailbox. Untagged items are mailbox items that don't already have a retention tag applied, either by inheritance from the folder in which they're located or by the user.
There is no way to list all items that have the DPT policy applied either.
Best regards,
Belinda Ma
TechNet Community Support

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Rman Retention policy to recovery window

Hi,
I have few basic doubts in RMAN backup policy
1 . Is that possible to set Retention policy to recovery window in minutes??
2 . If i set Backup Retention Policy to recovery window to 3 days and i am performing RMAN differential incremental backup for 4 days. Will my backups become obsolete after 3 days even though they are needed for recovery or they won't become obsolete since they are needed for recovery ???
Regards,
007

1) Syntax is .... TO RECOVERY WINDOW OF integer DAYS ... no other time statement.
2) Backups become obsolete when no longer needed to fulfil a retention policy. In a (theoretical) scenario, you perform a level 0 backup and then only incremental backups, the starting level 0 backup must be kept for ever (even if it WOULD be possible to define a recovery window in minutes).
Werner

Retention Policy in stellent

How to set retention policy (fixed period) for the file that s migrated to stellent..

There are at least 5 API's for Content Server. Look at the documentation that is installed in the weblayout when you install the software.
As JSR said setting the Expiration Date is the simplest. This can be done from the Batchloader if you are migrating in a number of documents or as an UPDATE to the crrent metadata of an existing content item.

E2K7 MRM Migration to E2K13 Retention Policy Tag

Hello - We have E2K7 Managed Folders, we are migrating to E2K13 and will not have "Archive Mbx's". I've migrated most of my managed folders to E2K13, but ran into a couple issues:
Issue 1: To match E2K7, created RetentionTags like "Inbox-40 days","Calendar-530 days", etc. Also created "Default-2years". Added these tags to a RetentionPolicy, expected the "specific" tags to target
Inbox, Calendar, etc and then "Default-2years" to get all there folders (unless sub-folder of Inbox, for example, sub-folder would get 40 days". Didn't work out that way, Default is the only tag applied, so everything is 2 years.
I've read articles, could use some further explanation.
Issue 2: 1 Managed Folder policy would not migrate ... Deleted Items. We have Managed Folder policy set so that whenever items are moved to Deleted Items, they stay for 30 days, then are deleted. Users can move them out, but they get moved
back in by other policies, are restamped and get 30 days. I can't find a way to do this in E2K13. Possible?
Thanks for any help you can provide.

Hi,
For the first question, please following the following article to migrate from managed folders to check result.
Migrate from managed folders
http://technet.microsoft.com/en-us/library/dd298032(v=exchg.150).aspx
And for the retention tag "Default-2years", is this tag based on managed folder?
If not, please migrate from managed folder first. After that you can create retention tag you want to apply to mailbox.
For the second question, if you want to deleted items older than 30 days in the Deleted Items folder, you can create retention policy tag to apply to the Deleted Items folder to remove old messages.
Best regards,
Belinda Ma
TechNet Community Support

Applying retention Policy tags to inbox in Exchange Server 2010

I configured a Journal inbox in Exchange server 2010. I would like to configure a retention policy of 30 days so after a month all emails will be deleted from the Inbox of the Journal account. I configured the retention policy but messages
would never get deleted.

Hi,
Based on the description, you created a retention policy tag, the type was Inbox, added this tag to a retention policy and then applied this policy to the journal mailbox. However, this retention policy didn't work.
For this issue, first, I recommend you check if this tag is disabled. Besides, please check the application log to see if the Managed Folder Assistant has processed this journal mailbox. You can force the Managed Folder Assistant to apply the policy manually
by running the Start-ManagedFolderAssistant command.
If you have checked the above, I suggest you change the Action that retention policy tag performs to check the result.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Clear Retention Policy Tags from mailbox items

Hello Experts
I searched for this but didn't find clear answer so I decided to re word
running - exchange 2010 sp3 RU4
background - we had email retention policy applied to all mailboxes in the environment during 2010 migration project w/ retention hold enabled except for pilot batch users
there will be changes coming soon from the business regarding amending existing policy tags
currently testing this scenario
user A - policy enabled for 1 yr but on hold.. 50% items are expired
If policy gets removed from user A mailbox
question 1
how to clean existing tags from individual items in the mailbox? Can it be done or items are left like this forever
if yes, how long will it take to clear up automatically.. once you remove the retention policy from a mailbox, my guess is running MFA on demand will not do anything
question 2
Ex -if initial retention tag for inbox folder was 90 days and now changed to 270 days, during mfa re evaluation, will the "start date" be still calculated from first time message was stapmed
or when it was re evaluated again
Thanks in advance

Question 2 is described here:
How Retention Age is Calculated
The MFA works against messages according to their tags/policy. If there are no policies applied to a user, the MFA will not process items for that user.
"The Managed Folder Assistant, a mailbox assistant that runs on Mailbox servers, processes mailboxes that have a retention
policy applied"
src: http://technet.microsoft.com/en-us/library/dd297955.aspx#MFA
Mike Crowley | MVP
My Blog --
Planet Technologies

Office 365 - Folder retention policy greyed out

I think the issue may have been because I had a default retention tag, see "Types of Retention Tags" in the following technet article.
https://technet.microsoft.com/en-us/library/dd297955%28v=exchg.150%29.aspx
Will leave an hour or so and see if deleting the Default tag has allowed me to change policies

Morning All,
So I'm using Office 365 and trying to set a retention policy on my inbox and sent items (This is something I tried showing a user earlier and realized it does not work!) however the option is greyed out.
I can set retention policy's on individual items inside the inbox and also folders I have created but I can't set the folder policy for inbox and sent items as the option is greyed out.
I've attached a picture of my tags & policies in ECP (Tried pasting directly in here but kept saying I was over 50,000 characters and would only allow me to attach one file!)
Thanks in advance
Bepster
This topic first appeared in the Spiceworks Community

RMAN -Retention policy doubt

Hi,
I have doubt on RMAN retention policy.
we are taking daily cumulative backup and weekly Full database backup.
And our retention policy is "CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 3 DAYS"
My assumption is that RECOVERY window of 3 days will hold the backups of 3 days and delete the previous backups,since we are taking cumulative backups,and using them database can be recovered.
we used below commands to take cumulative backup.
backup incremental level 1 cumulative as COMPRESSED BACKUPSET tag '%TAG' database include current controlfile;
backup as COMPRESSED BACKUPSET tag '%TAG' archivelog all not backed up;
Regards,
mannu

Thanks for reply.
A recovery window is a period of time that begins with the current time and extends backward in time to the point of recoverability. The point of recoverability is the earliest time for a hypothetical point-in-time recovery, that is, the earliest point to which you can recover following a media failure. For example, if you implement a recovery window of one week, then this window of time must extend back exactly seven days from the present so that you can restore a backup and recover it to this point. You implement this retention policy as follows:
In our case:
Jan 24---Level 0 Full backup
Jan 25-Cumulative backup
Jan 26-Cumulative backup
Jan 27--->Cumulative backup
Jan-28 ----->cumulative backup
What would be my point of recoverability? How my recovery window period of 3 days work here.
Regards,
Mannu

When Retention policy is set as REDUNDANCY

DB version: 10.2.0.4
Just trying to understand the concept of Redundancy.
If i set my Retention Policy set to REDUNDANCY like
CONFIGURE RETENTION POLICY TO REDUNDANCY 4;and all the backup files are stored in one location like '/u04/rmanbkp/' then multiple copies (4 of them) of the same datafile with different names (unique names generated using U% setting) will be created here. Right?
The next day all these datafile copies will be obsolete. Right?
Recovery Window retention policy is more widely used than Redundancy . Right?

on the 5th day,the first (out of 4 copies) copy of backup becomes obseleteprovided that you do exactly one backup every day. If you do 6 backups a day -- e.g. every 4 hours -- you'd be obsoleting a backup less than 24 hours old !
So, if you are DBA new to a site, ask first "how many backups we do, what is the RETENTION Policy" ?
Hemant K Chitale

Retention Policy to delete both backup sets and archivelogs automatically

I configured the Recovery Window-Based Retention Policy for my database for the window=14 days. I also set up a crontab to do a full backup every Monday. So say in a month, there will be 30 archive logs and 4 full DB backup sets.
Now that I understand if the FRA gets filled up, older archive logs that are not needed for the 14 days recoverable window will be automatically deleted. My questions is what happen to the old backup sets? Will they get deleted automatically too if there is no space left in FRA? Or I need to use "DELETE OBSOLETE" to delete them?
Thanks.

One of the advantages of the FRA is, in case of space pressure obsolete objects (obsolete due to the defined retention policy) are deleted automatically. That's true for backups and archivelogs. The objects are NOT deleted automatically after the retention policy expires, but only when additional space is needed. That does not mean you don't have to care about FRA space consumption. You may have unusual amounts of archivelogs, additional backups and flashback logs (if flashback database is configured), which fill up the FRA.
Werner

Basic question on setting Redundancy as the Retention policy

DB version:11g
I am planning to implement Differential Incremental Backup for my database. My strategy is
Sunday -->     Level 0 backup
Monday -->     Level 1 backup
Tuesday-->     Level 1 backup
Wednesday-->     Level 1 backup
Thursday-->     Level 1 backup
Friday-->     Level 1 backup
Saturday-->      Level 1 backup
Again, the new weekly backup cycle starts
Sunday -->     Level 0 backup
Monday -->     Level 1 backup
.Retention Policy set to Recovery Window
==========================
I understand What Recovery window retention policy means.If i configure
'CONFIGURE RETENTION POLICY TO RECOVERY WINDOW OF 7 DAYS;' This means only those backups which are older than 7 days will be reported as obsolete when the 'delete obsolete' command is executed.
Retention Policy set to Redundancy
=============================
But i am a bit confused about Retention Policy set to Redundancy:
Does
CONFIGURE RETENTION POLICY TO REDUNDANCY 3;mean that you maintain 3 copies of backups on different disk locations ? How does this fit in with my above mentioned incremental backup strategy?

Thank you Centinul.
If REDUNDANY simply means maintain N number of copies of datafiles then what does
BACKUP DEVICE TYPE DISK COPIES 3 DATAFILE 7 FORMAT '/u02/orabkp/%U','/u01/oradata/%U';command do?Are they both the same?

Setting the retention Policy to recovery window.

We are using Netbackup as a our third party tool for corporate backups and have used brbackup with backint on Windows for many years with great success.We would like to incorporate RMAN incremental backups for our backup strategy. Currently our retention policies through netbackup are:
Backup              Retention
Daily Online        2 weeks.
Weekly Online     4 weeks.
Monthly Online   12 months.
Redologs            4 weeks.
We would like to continue to retain the monthly backup. Other than setting the retention policy window to 365, how could we do this???? We would like to avoid growing a huge control file.
Regards
Scott

Hello Scott,
> We would like to avoid growing a huge control file.
Ok nice approach, but the (RMAN) data in the control file is reused after the value of the init parameter CONTROL_FILE_RECORD_KEEP_TIME. (has nothing todo with the retention policy)
http://download.oracle.com/docs/cd/B19306_01/server.102/b14237/initparams029.htm#CHDDBCDB
> Other than setting the retention policy window to 365, how could we do this????
You can use the KEEP clause with the command BACKUP or CHANGE.
http://download.oracle.com/docs/cd/B19306_01/backup.102/b14194/rcmsynta035.htm#i97063
Regards
Stefan

Setting a Retention Policy - Is there a way to first query it's effectiveness - Here's the Retention Policy I'd like to set...

Hi All,
I've inherited and Exchange 2010 SP3 UR4 environment that has UM but no Retention Policy has been set. As a result, I have MP3s filling up disk space. Adding to that is that I'm a N00b when it comes to Exchange. I've more or less created
User and Room Mailboxes, etc.
This Retention Policy should address it:
New-RetentionPolicyTag "Voice Mail 60 Day Retention" -Type All -MessageClass voicemail -Comment "Untagged messages removed after 60 days." -RetentionEnabled $true -AgeLimitForRetention
60 -RetentionAction DeleteAndAllowRecovery
Thing is, just like any "set" cmdlet, I prefer to first query like everyone else with a "get" cmdlet.
Do you know if there's a way to query this first?
Thank you very much for your time,
Mr Mister

You mean you want to see if it actually works as expected? In that case I would create the policy and then apply only to one mailbox and see how that goes.
http://technet.microsoft.com/en-us/library/dd298052(v=exchg.141).aspx
Apply a Retention Policy to Mailboxes
Twitter!: Please Note: My Posts are provided “AS IS” without warranty of any kind, either expressed or implied.

Displaying assigned retention tag/policy in Outlook 2013 Inbox default vies

Hi,
I don't know if this is the right place to post this questions. If it is not please forgive me and direct me to the right forum. I know that I can check if the email message has a retention tag/policy applied if I open it in Inspector window. It is
listed under subject.
My problem is that I don't know the way how to display the retention tag/policy in the Inbox default view next to the the properties like: subject, from, received etc. So the users don't need to open the message to check if they applied the retention tag.
This way they can look at every message in the inbox and see which message has the retention tag missing. I assume I will have to employ some coding and I am OK with that.
Can I write a outlook add-in that will query for retention tag for each message and display it in the column along with other mapi properties? I need a advice example how to programmatically extract the PR_POLICY_TAG and convert it from binary to string.
Than I can change the default view xml to include this property I assume.
Any help is greatly appreciated.
Thanks,
Goran

If an item has been tagged for retention then they will be available you can see this using a Mapi editor like MFCmapi or OutlookSpy. The PolicyTag would only give you the GUID of the policy and you would have to pull the Name from the UserConfig item in
the mailbox which can be little more complicated. With CFG file's there is
http://www.slipstick.com/exchange/adding-extended-mapi-fields-to-outlook/#trouble that's about all that I know off. There is also an Outlook development group you can ask this in
http://social.msdn.microsoft.com/Forums/office/en-US/home?forum=outlookdev
Cheers
Glen

Script set to auto apply Retention policy to all new mailbox created and run everyday

Script to set auto apply Retention policy to all new mailbox created and run everyday on Exchange 2007 , 2010 , and 2013.
Could you please help me with the script will rename the policy name please help me with script..
Thanks,
Chandu

Hi Chandu,
Have you find the solution finally? Have you tried Pavan's suggestion?
Sorry for my lacking of code and script. If your requirement still haven't been achieved, I suggest we can ask a question in Exchange Development forum and Script Center for more professional suggestion:
Microsoft Exchange Development forum
http://social.technet.microsoft.com/Forums/en-US/exchangesvrdevelopment/threads
Script Center
http://social.technet.microsoft.com/Forums/scriptcenter/en-US/home?forum=ITCG
Regards,
Winnie Liang
TechNet Community Support

C an you display set retention policy?

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