Calculation rules in free goods

Hi Friends,
In free goods condition record NA00, in calculation rule field, there are 3 options - Pro rata; unit reference; Whole units.
Please give an example for each calculation rule as to how system should calculate if we select one of the options.
Thanks

Hello,
There are three standard rules in SAP for free goods calculation, there are, 1. Prorata ( Propotional), 2. Unit reference, 3. Whole Units.
A company offers free goods to their customers when they order certail materials. When a customer buys 100 numbers of a product, he gets 20 numbers free.
1. Rule 1 ( Prorata)
In this rule, if the customer order for 162 pieces, the system calculates 32 to as free goods ( 162 X 20/100).
2. Rule 2 Unit Reference:
When you maintian this rule, the above scenario becomes: The customer get only 20 as free goods. (100 X 20/100), as the system will consider as 20 free for every full 100 purchased.
3. Rule 3, whole units:
If you maintian this the sstem will give only 0 as free because it will not consider 162 as it is not the multiple of 100.
Prase

Similar Messages

Combining quantities of Two line items while calculating Free goods qty

Hi,
Scenario is: On every sales of 50 pieces( 50 pieces can be of different material like Mat A and Mat B) in single sales order,
5 pieces ( of Material A) should be given as Free goods.
Means: I want to total the quantities of all the line item before calculation of the Free goods.
Is it possible in SAP if yes, how to do it?
Regards
Gaurav

Hi,
I have one solution but I have not tried it. You can try.
What you can do is to group all the materials for which you want to give free goods
Add new field Material group from field catalogue to Condition table - create new condition table
create access seq and put this table in it, put acc. seq in cond. type, assign it to free goods determination
Create condition record, enter this material group and qty., I guess here system will total the qty of all the materials that you will enter in sales order assuming you have assigned mat. group in respective material master
Try this and post your feedback
If it works, it will be good for all friends having similar req.
regards,
Sagar

Free Goods Determination - Exclusive

Hi All,
Am trying to enable Free Goods determination (exclusive). I have set up the free goods determination procedure and the condition record. However, when I create my sales Order for the original material, a new line is generated with the material that should be given away for free however the quantity field is not populated. Any idea as to what I may be doing wrong ?
Condition Record is as follows (VBN1)
Material - Material A (This is the material for which the SO is raised)
Min Qty - 2
From - 2
UnitFG - EA
add FG - 1
AddQtyUnit - 1
in % = 33 % (this is an auto field that is calculated)
Calc Rule - 3
Free Goods - 2
AddMatFrGd - Material B (This is the material that should be provided for free)
FGDelyCont - B
Your help is immensely appreciated.
Thanks in advance,
Imran

Hi Ramesh,
Thanks for your input. I did try your suggestion out, Calculation Rule 2, but it still does not work. I have attached the procedure to my document type.
When the SO is being created, an additional line item is generated with the free good material but without a quantity. how do i get it such that the quantity is also proposed on the new line item generated for the free good based on what has been defined in the condition record.
Regards,
Imran

Tax Calculation of free goods

Hi
We have a requirement where the client wants only VAT to be posted in GL accounts and not the price.For this I tried free goods condition type R100 with AltCBV 28.But the VAT value is also coming zero. I want the VAT to be calculated on Pricing condition and then give 100% discount.
Apart from this I also tried to make pricing condition statistical and calculate VAT on it but then also system gives zero value for VAT.
Also wondering if the scenario can be addressed with Free of Change Dellivery.

Hi
Normally in scenario where you are dealing with samples , there are cases you have to charge only TAXES / EXCISE part.
Here my SUGGESTION is you can handle this through a simple sales order process, where you have to configure a new pricing procedure.
1. Create a new document type to handle samples.
2. Create a New pricing procedure where you can keep the basic price condtion as Statistical and rest all same as wht is is there your main pricing procedure. Just juggle with the TO-FROM to capture the TAX part in the total.
3. Doc pricing procedure will help you to pick the new Pricing procedure
4. Now Process this as a normal sales order
5. This new document type will help you to have a proper reporting.
The only constraint here is USER has to punch a fresh order seperately for such scenario. He cannot give a free good in the same sales order which is used as standard.
The other way is you can configure a FREE GOOD Determination procedure as suggested where you need to then have your Single pricing procedure accomodating the same scenario.
Thanks
RB

Free goods - exclusive - tax calculation

dear Collegues,
I have an issue, my client want me to configure Free goods exclusive ie 10+2 offer, but when i am creating a sales order or billing, the Net value will be for 10 items, Excise will be calculated on 12 pieces as its a manufacturing unit, and the tax must be calculated only for 10 piece how can i do this, Kindly suggest me.
regards,
Sudhir

Sir
For this requirement only the suggestion was sent earlier
You have to achieve thro alignment of steps and from and to in PP
In real sense this settings is a challenge for any SD consultants ablitity
It is difficult for me to explain step by step without looking at your screen or without knowing what are all the condition types you are having in PP
Pls let me know what are all the condition types you have in your PP and their alignment
Because it can be achieved in standards
Sir
Have you got this correct?
Once you do the correct settings you yourself will wonder is it this simple?
The importance of From and to and the importance of alignment of steps in PP does the trick here
All the best
Regards
Raja
Edited by: ramanathan raja on Jan 8, 2009 12:07 PM

Free goods calculation type

Hi all,
Could you explain for me about the SAP result for free goods like this:
I have a condition record for free goods:
Min            For            add FG                  Caltype                          Exclusive
1               10 TO          0.5 TO                     1 (proportional)
That means when customer buy 10 TO they will get 0.5 TO as free.
In SO, I keyed 13 TO and free goods showed 1 TO but as I calculate the result should be 0.65 TO, if rounding happens free goods should be 0.6 or 0.7 TO. Could you explain for me this situation?
THks a lot for your support!
Regards,
Nguyen Pham,

Hi,
We have calculation type as Prorated,Unit reference,whole units.
Example:    Free goods quantity = 100 pieces
            Additional quantity =   3 pieces
Sales orde quantity = 280 pieces
Free goods
            for proportional(Prorated)   = 8 pieces (= 280 / 100 * 3 rounded down)
            for unit-reference = 6 pieces (= 200 / 100 * 3)
             for whole unit:    = 0 pieces
                  280 is not a multiple of 100
And kindly check the UoM in Sales Order and in Free good Condition record.
with regards
Azeez.Mohd

Free Good calculation Types

Hello All,
Kindly provide me for the below client requirment.....
Client want to give Free Goods to its customers and they want to activate both Type 1 prorata and Type 2 unit wise calculation procedures to the same customers.
Please suggest me how can I config this...
Regards
Venkat

Thanks all
This is not going to help anybody; instead had you updated as to how the issue was resolved, it would be helpful to all. Please develop the habit of updating the forum properly whenever you close your thread.
G. Lakshmipathi

Fields in Creation of free goods VBN1

hi everybody,
Can somebody expalin in detail the fields in creation of free goods(T-vbn1) like free goods quantity,additional quantity,documnet quantity and calculation rule....
Please dont copy paste anything form SAP help....I read that one......
I would appreciate if u explain with your sentence..
Will reward point if it helps.
Ghassan

Hi Gafoor,
Material
Material, for which free goods is to be
granted
Minimum quantity
Minimum quantity for which free
goods can be granted
From
Quantity of sales material
FGQ--- Quantity unit of free goods material
Free goods -- Quantity of free goods with reference to the quantity and quantity unit of the sales material.
AQU - Quantity unit of the free goods additional quantity
Rule - Calculation rule
Prorata
whole units
unit related
D -- Delivery controlling - it tells how you can manage the delivery of free goods with respect to the main item ordered.
Additional material - Additional material (only available for entry in exclusive free goods)
Hope it helps. Please reward if helpful.
Thanks & Regards
Sadhu Kishore

Free Goods in Purchasing MBN1

Dear Folks,
I created a condition record for free goods in MBN1.
It is an exclusive conditon type where the vendor will give me 1 free item of X for 3 items of X purchased. I am expecting a 2nd line item to appear automatically when I create the 1st line item of 3 pcs of item X.
However, when I create a standard PO, no 2nd line item appear.
What else must be configure for this to happen?
Best Regards
Junwen

Hi
Just follow the following steps.
1..Get into MBN1.
2..Choose NR00
3..Choose Inforecord Per Order Unit (As you do not maintain site level)
4..Choose infotype as Standard [0]
5..Choose your order unit
6..Enter min qty as 3
7..Choose from as 3
8..Enter unit of free goods as you want
9..Enter 1 as are free goods
10..In calculation rule enter 1 and in free goods enter 1.
11.. Enter the option is saved.
12..Now click on the Exclussive button on top, which will change to inclussive.
13.. Now In calculation rule enter 2 and in free goods enter 2.
14. Save and then try creating a PO.
Hope this helps.
Regards
Govind

Free Goods Determination

Hello All,
 Can any one please explain the process of Free Goods Determination with both exclusive/inclusive and the config settings .
Thanks in advance
Regards

Hello Manoj
Please find the detailed explanation on Free goods below 
Free goods play a large role in price negotiations with your customers. As a result, free goods are determined to be placed in sales document automatically. In retail, chemical industry or consumer goods industry, it is common to provide discounts in the form of free goods.
a. Inclusive Bonus Quantities Free goods can be part of order quantity not included in the invoice (billing). This is called inclusive bonus quantity. The ordered goods and the free goods both involve the same material. The quantity units of the free goods and the ordered goods must be the same.
b. Exclusive Bonus Quantities Free goods that take the form of extra goods that are free of charge are called exclusive bonus quantities. In this case, the extra bonus quantities are not typically included in the invoice (billing). This can either be an additional quantity of the goods ordered or it can be another article. The exclusive free of goods appear in the SD document as an individual free of charge item.
Both types of free goods are treated in the same way in the sales order. The material that has been ordered is entered as a main item (TAN) and the free item (TANN) is automatically displayed as a sub item. The item category determines how the item is controlled later in the business process.
The system re-reads the free goods master record in the sales order if the quantities in the main item change or if the pricing date changes. The system then deletes the sub items and re-creates them. Any manual changes to the free goods quantity are lost.
Note: If pricing is re-run in the sales order, it does not affect the free goods determination.
The condition technique is used for free goods. Free goods are generally regarded as a supplement to the pricing agreement for a material. You can define master records for free goods at any level such as material, customer/material, price list category/currency/material or customer hierarchy/material. The transaction code is VBN1 and condition type NA00 which automatically gets converted into R100 during sales document processing.
You can restrict a free goods condition master record for one level in many ways
a. Validity period: the condition is only valid within this period
b. Lowest quantity: the condition comes into affect when this quantity has been exceeded.
c. Delivery control:
d. Calculation type:
e. Scales
You can process different master data with the same key for inclusive and exclusive bonus quantities at the same time. You only need to press a button to switch between two types of discount. When you enter an exclusive bonus quantity, an extra entry line appears where you can enter the free material if it is not the same as the ordered material.
When you specify a calculation rule, you decide how the system determines the free goods quantity in the sales order from the additional and document quantities.
a. The free goods quantity is the quantity that is calculated from the discount quantity (not the minimum quantity)
b. Additional quantity is the quantity delivered free of charge
c. Document quantity is the quantity entered by the person creating the sales order.
three calculation rules are provided by the system i.e.
a. Prorated the system calculates the free goods in right proportion to document the quantity. For example if 20 units are offered for free for 100 units in the condition record and the customer orders 162 units, then the system calculates 162 * 20/100 (rounded off) as free goods.
b. Related to units 20 units are given for free for every 100 units ordered. In the above case the customer would only get 20 units free as he placed an order for 162 units.
c. Whole units the customer would not get any free goods if he doesnt match the exact quantity proposed. That is, in the above case, the customer doesnt get any free goods as the ordered quantity did not match 100 units. Anything below or over the mark will not be qualified for a free good.
Calculation rules are stored in the system in the form of ABAP/4 code. You can also define your own rules by using transaction code VOFM (system modifications).
The free goods determination procedure contains a list of condition types for the free goods. One access sequence is assigned to each condition type and each access sequence contains one ore more accesses and each access contains exactly one table. This represents the search key that the system uses to search for valid condition records.
The free goods determination procedure is assigned to sales area + document pricing procedure + customer pricing procedure just as in the case of pricing procedure assignment as free goods are generally regarded as a supplement to the pricing agreement for a material.
If the search is successful, the system generates a sub item for free goods in the document. The item category is assigned with the item category usage FREE.
You can activate an analysis of the free goods determination in the sales document. The system then displays detailed information on how the free goods were determined.
Reward points if helpful
Regards
Sai

Free Goods QTY Range

Good day gents,
I would like to know if this simple yet complicated FREE GOODS scenario is possible; which is as follows?
For every purchase of 200-299 QTY of Material xyz; customer would get 5 QTY free goods (Exclusive\Inclusive)
For every purchase of 300-499 QTY of Material xyz; customer would get 9 QTY free goods (Exclusive\Inclusive)
For every purchase of 500+ QTY of Material xyz; customer would get 20 QTY free goods (Exclusive\Inclusive)
For every purchase of 1000 USD of material xyz; customer would get 2% value discount
For every purchase of 1000 USD of material abc; customer would get 2% free goods.
Waiting for expert's opinion.
Kind Regards

Dear Sirmad,
SCENARIO 1
For every purchase of 200-299 QTY of Material xyz; customer would get 5 QTY free goods (Exclusive\Inclusive)
For every purchase of 300-499 QTY of Material xyz; customer would get 9 QTY free goods (Exclusive\Inclusive)
For every purchase of 500+ QTY of Material xyz; customer would get 20 QTY free goods (Exclusive\Inclusive)
This can be done using free goods.
Create condition record for free goods from VBN1 condition type NA00
Enter material XYZ Minimum Qty-200pc From-200Pc Enter
Go to Scales
Here Maintain
MinQty as 200pc | Freegds qty- 200pc | Addl Free gds qty- 5 pc | Calc Rule- 2 | Incl/Excl(As per ur req.)
MinQty as 300pc | Freegds qty- 300pc | Addl Free gds qty- 9 pc | Calc Rule- 2 | Incl/Excl(As per ur req.)
MinQty as 500pc | Freegds qty- 500pc | Addl Free gds qty-20pc | Calc Rule- 2 | Incl/Excl(As per ur req.)
SCENARIO 2
For every purchase of 1000 USD of material xyz; customer would get 2% value discount
This can be done in pricing using condition Type K005.
Copy std condition type K005 to Z005 and In Z005 change Calculation type to A- Percentage and Scale Basis - B- Value scale.
Now in VK11 maintain condition record for Z005.
Enter Material XYZ and discount as 2% and in scales maintain Scale value as 1000 USD.
SCENARIO 3
For every purchase of 1000 USD of material abc; customer would get 2% free goods.
I dont think this is possible in Standard. Since free goods are always based on Quantity and not on Value.
Hope this helps
Regards
Mayank

Free Goods recalculation.

I experts,
I have a problem, I need to use 'BAPI_SALESORDER_CHANGE' in a away that when I call the function the system recalculate the free good of the items.
The standard system have validation that when the quantity does not change the free goods are not recalculated, so if when you create de SD order you do not have u201Cbonusu201D and then you create a new u201Cbonusu201D condition, the only way to recalculate the u201Cbonusu201D for the order items is to change the quantity.
Anyone knows a way to u201Cforceu201D the recalc without changing the quantity order, using the BAPI or costumizing the system.
Best regards
Nuno Rodrigues

Hello,
Thank you for your response.
My Discount Type of Free Goods determination is set to:
Calculation Rule: "2 - Unit reference"
Free Goods Category: "1 - Inclusive rebate (with item generation)"
Free Goods delivery control: "C - Delivery of main item is part. delivered, only with main item"
However, whatever the calculation rule is, if I change the quantity in the main item, subitem does not work.
I read about SAP Note 573598 that describes perfectly my problem, but is valid in 4.6 to 4.7 version and I have ERP version.
Thank for your help,
Andrea Figueroa

Steps for free goods, purchase order and sales order

Hi all,
I am just starting to learn SAP and would appreciate it anyone can guide me along with navigation/steps for the below questions:
1) can we create free goods automatically when purchase order is generated?
2) Can we duplicate data from the purchase order to the inputs of sales order?
Thank you so much for your help!

Hi Experts,
I set Free Goods determination Inclusive Calculation Rule 1=Pro Rata and Cal Rule 2=Unit reference both are working fine.
When trying for cal Rule 3 it gives error message "The system determined free goods with quantity 0 for item 000010
Means for 10Ton of A product 10% means 2To are free. If I apply quantity in multiple of 10 i.e.10, 20 30 free goods are determined, delivery & billing is working well.
But if I apply 25Ton or 38ton, it is not even giving minimum discounts say for 25ton, it should give atleast 20ton equivalent fre goods. I checked in rounding rule OB90 where my company code3000 is giving 10 2 digit for USD currency. I set like this. When I checked pricing for condition type R100 it says requirement 055 not fulfilled. However I have maintained Req 055 & BaseType 28 in pricing procedure.
For cal rule 3 what else setting I should check.
Early reply with detail steps shall be highly appreciated.
Thanks

Urgent need for Free Goods configuration

Hi,
     i need a document which have steps to configure free goods.
i created a condition record using VBN3 using condition NA00 but free goods doesn't come.
Requirement is
Customer buys 10 items whose item catg is TAN and 1 item is free. so cust pays only for 9 items.
free good is not coming as sub item. i got stuck. please help .
anybody plz send document which have steps to configure.
my email id is [email protected]
Thanks
Afsar

Free Goods Determination in Sales Order
Free goods has the following limitations:
- Free goods can only be supported on a 1:1 ratio. This means that an order item can lead to a free goods item. Agreements in the following form are not supported: With material 1, material 2 and material 3 are free of charge or If material 1 and material 2 are ordered at the same time, then material 3 is free of charge.
- Free goods are not supported in combinations with material structures (for example, product selection, BOM, variants with BOM explosion).
- Free goods are only supported for sales orders with document category C (for example, not quotations).
- Free goods are not supported for deliveries without reference to a sales order.
- Free goods cannot be used in make-to-order production, third-party order processing and scheduling agreements.
- If you defined a free goods for variants in a generic article (only SAP Retail), you can only process the variants in the purchase order and goods receipt individually (as single articles). In other words, you cannot process them using the generic article matrix.
4.6x
Not all Sales Order can be used for free goods determination. You have to check the SD document category if it does not work. Only category 'C' are supported. Check transaction VOV8.
Assume that you want to configure an inclusive FREE goods routine. Customers must order a minumum quantity of 5 before any free goods can be assign. For every quantity of 3, the customer will be given 1 free goods.
WC07 - Maintain Number Range Intervals
e.g.
No   From number       To number
01    0000010000         0000099999
IMG -> Sales and Distribution -> Basic Functions -> Free Goods ->
Maintain Access Sequences
New Entries
Acsq
NA00
Save
Maintain Condition Types
New Entries
Ctyp   Name             AcSq
FREE Free Goods    NA00
Save
Maintain Pricing Procedures
Procedures
New Entries
Procedure   Description
FREE           Free Goods
Select Procedure FREE then click Control data
Step   Cntr   Ctyp
10       10      FREE
V/N6 - Activate Free Goods Determination
Assign Order Type OR with Document Procedure A with Procedure FREE
VBN1 - Create free goods determination
e.g. FREE inclusive
Material Min qty   From   are free good   Calc Rule   Free Goods
                       5           3                1                      1                1
In this example, if you create a Sales Order for a quantity of 10, SAP will prompt you 7 as the customer order qty and 3 will be free. Customer only pay for the 7 quantity.
Free goods
Free goods play a large role in price negotiations with your customers. As a result, free goods are determined to be placed in sales document automatically. In retail, chemical industry or consumer goods industry, it is common to provide discounts in the form of free goods.
Inclusive Bonus Quantities Free goods can be part of order quantity not included in the invoice (billing). This is called inclusive bonus quantity. The ordered goods and the free goods both involve the same material. The quantity units of the free goods and the ordered goods must be the same.
Exclusive Bonus Quantities Free goods that take the form of extra goods that are free of charge are called exclusive bonus quantities. In this case, the extra bonus quantities are not typically included in the invoice (billing). This can either be an additional quantity of the goods ordered or it can be another article. The exclusive free of goods appear in the SD document as an individual free of charge item.
Both types of free goods are treated in the same way in the sales order. The material that has been ordered is entered as a main item (TAN) and the free item (TANN) is automatically displayed as a sub item. The item category determines how the item is controlled later in the business process.
The system re-reads the free goods master record in the sales order if the quantities in the main item change or if the pricing date changes. The system then deletes the sub items and re-creates them. Any manual changes to the free goods quantity are lost.
Note: If pricing is re-run in the sales order, it does not affect the free goods determination.
The condition technique is used for free goods. Free goods are generally regarded as a supplement to the pricing agreement for a material. You can define master records for free goods at any level such as material, customer/material, price list category/currency/material or customer hierarchy/material. The transaction code is VBN1 and condition type NA00 which automatically gets converted into R100 during sales document processing.
You can restrict a free goods condition master record for one level in many ways
a. Validity period: the condition is only valid within this period
b. Lowest quantity: the condition comes into affect when this quantity has been exceeded.
c. Delivery control:
d. Calculation type:
e. Scales
You can process different master data with the same key for inclusive and exclusive bonus quantities at the same time. You only need to press a button to switch between two types of discount. When you enter an exclusive bonus quantity, an extra entry line appears where you can enter the free material if it is not the same as the ordered material.
When you specify a calculation rule, you decide how the system determines the free goods quantity in the sales order from the additional and document quantities.
a. The free goods quantity is the quantity that is calculated from the discount quantity (not the minimum quantity)
b. Additional quantity is the quantity delivered free of charge
c. Document quantity is the quantity entered by the person creating the sales order.
Three calculation rules are provided by the system i.e.
Prorated the system calculates the free goods in right proportion to document the quantity. For example if 20 units are offered for free for 100 units in the condition record and the customer orders 162 units, then the system calculates 162 * 20/100 (rounded off) as free goods.
Related to units 20 units are given for free for every 100 units ordered. In the above case the customer would only get 20 units free as he placed an order for 162 units.
Whole units the customer would not get any free goods if he doesnt match the exact quantity proposed. That is, in the above case, the customer doesnt get any free goods as the ordered quantity did not match 100 units. Anything below or over the mark will not be qualified for a free good.
Calculation rules are stored in the system in the form of ABAP/4 code. You can also define your own rules by using transaction code VOFM (system modifications).
The free goods determination procedure contains a list of condition types for the free goods. One access sequence is assigned to each condition type and each access sequence contains one ore more accesses and each access contains exactly one table. This represents the search key that the system uses to search for valid condition records.
The free goods determination procedure is assigned to sales area + document pricing procedure + customer pricing procedure just as in the case of pricing procedure assignment as free goods are generally regarded as a supplement to the pricing agreement for a material.
If the search is successful, the system generates a sub item for free goods in the document. The item category is assigned with the item category usage FREE.
You can activate an analysis of the free goods determination in the sales document. The system then displays detailed information on how the free goods were determined.
Reward points if useful
Message was edited by:
        SHESAGIRI GEDILA

Inclusive free goods sale without item generation

Dear All,
I have done successfully free goods sale exclusive with item generation but facing problems with inclusive & inclusive without item generation, in VBN1 for NA00 I have maintained following.
material code - Min Qty - 5 - from - 10 PC - are free goods 1 PC- calc rule - 1
for inclusive and exclusive both in VA01 showing extra lines for freee goods (sale as exclusive)
I have searched at http://help.sap.com/saphelp_470/helpdata/en/06/629ee9fb9c11d199ee0000e8a5bd28/content.htm
here it is mentioned that -"In the free goods master record in the Free goods category field, select free goods category 3 (inclusive free goods without item generation)."
But I have not seeing any field in VBN1 t code where I can maintained free goods category as 3. Can anyone revert how I can maintained this free goods category for inclusive free goods without item generation.
regards,
sp shukla

In VBN2 Maintain (scroll right to get all field)
- calc. rule (Calculation type for determining free goods quantity) as 2(Unit reference).
FYI, Others are 1 - Pro rata & 3 - Whole units
- free goods category 3 - Inclusive rebate (w/o item generation; only for sales).
And coorespondingly maintain Free Goods delivery control.
Regards
JP

Calculation rules in free goods

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