Calendar Permissions for Free/Busy

As an Exchange Admin with Exchage 2010 and Outlook 2010, can I override users Free/Busy permissions that are set to just see an appointment , so I see all details. My director would like this option for all users when he makes a meeting.

Hi,
Do you mean you want users can only view other users’ calendar free/busy information instead of all details? If I misunderstand, please point it out.
We need to make sure the Default calendar permission level is set to Free/Busy time in every user’s calendar. Please check it. Generally, this is the default configuration in server side by enabling a Default Sharing Policy which is set to
Calendar sharing with free/busy information only.
Thanks,
Winnie Liang
TechNet Community Support

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We had similar requirement for transaction but that was more to do edit or non-edit authorization at field level, but i feel this will work for your scenario too.
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Wokstation needs AD membership for Free/Busy and Shared Mailbox?

Environment:
Exchange 2010 fully operational with mixed Outlook clients and OWA.
The workstation of interest runs Win7x64 with Outlook 2013
The user of interest has an Active Directory account, but the workstation is not member of the domain, so he doesn't use the AD account for authentication to the workstation.
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Hi,
Based on my research, the domain name “autodiscover.domain.com” was pointing to the TMG server and the autodiscover virtual directory and the URL https://autodiscover.domain.com/autodiscover/autodiscover.xml has not been published by the TMG server. This
may cause the issue.
Please try to add the domain name “autodiscover.domain.com” to the internal DNS and then check this issue again.
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Changing Calendar Permissions for All Users in PowerShell

We just recently deployed Exchange 2010 and are needing to set the permissions to all users to an Editor level. Can this be done in PowerShell?

Hi,
Please try the following commands:
$all=Get-Mailbox -RecipientTypeDetails UserMailbox
$all | ForEach {Set-MailboxFolderPermission -Identity “$($_.alias):\Calendar” -User default-AccessRights "Editor"}
Hope it helps.
Thanks,
Winnie Liang
TechNet Community Support

Outlook 2013 shared calendars show "no connection" and users can't see other's free / busy time in scheduling assistant

Info:
Outlook 2013 Pro Plus - Windows 7 64bit - Exchange 2007 Hosted by Rack Space - everything fully patched....
every user in our company on Office 2013 now has the same issue: shared calendars won't populate with the following error: "no connection" when they try to see another user's calendar in scheduling assistant, it just shows those diagonal lines
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run full repair of Microsoft office 2013 and also reinstalled Office 2013
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rebuild OST and email profile
start Outlook in safe mode with no add-ins running
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anyone have any ideas for me? people in Outlook 2010 have no issues BTW; just Outlook 2013....
thank you so much in advance and please let me know if I can provide more info!

Hi,
This issue may be caused by KB 2837643 & KB 2837618, please uninstall the patches, let the users create a new profile to test the result:
http://support.microsoft.com/kb/829918/en-us
If the issue is caused by the patches, please note we have realized this issue and hopefully there will be a fix to this issue soon. We will inform you as soon as there's a fix.
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TechNet Community Support

Free/Busy Error

Sun ONE Calendar Server 5.1.1 hf 1.16
Sync tool 1.1 patch 2
I tried to configure Free/Busy option, by putting the Search URL as :
http://<servername>/get_freebusy.wcap?fmt-out=text/calendar&tzid=timezone&mail=%NAME%@%SERVER%
However when I check on the user availability through outlook, it prompts and error:
An error occurred reading Internet free/busy data. General failure. The URL was ....
When I cut the URL and past on the browser, it said unauthorised, any idea ?

Yep, indeed it does, except the password works when carrying out an autodiscover test, when testing free/busy that error appears. Lookups for free/busy work from on-premise to cloud, cloud to on-premise does not work unless you explicitly allow permissions
on a user basis. The on-premise Exchange 2010 SP3 environment is using an external wildcard cert and thought this could be causing the issue, may consider updating to SAN based. What do you think?
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Exchange 2010 Room Calendar Permissions are too permissive when Default is set to None.

Help! Room Calendar permissions are too permissive when Default is set to None.
We are a brand new Exchange 2010 shop, and have setup several conference rooms. Many of them are restricted to specific groups to book via In-Policy Requests using Resource Booking Attendant. The Room Calendar permissions for most
rooms shows only two options for the Default access: None and Full Details. Default is set to None, yet if someone opens the room calendar in Outlook (& they are not part of the In-Policy restrictions) they are able to see the full meeting details
(even open the meeting for full details). How is this possible when by default they should not have any access as it is set to None? Some rooms would not be a problem for clients to see the details, but some rooms like Executive rooms need to be
locked down so that others cannot see the room details - None.
I also found this, although it did not make a difference. If I create an Outlook profile for the room and login as the room calendar in Outlook, go to File, Options, Calendar, Resource Scheduling, Set Permissions I get different default options:
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Only the default groups and Exchange Admins have Full Access to these items, so that is not the issue.
-MailboxFolderPermission 1RP07AWest:\Calendar cmdlet and it shows the same access I see when I open the calendar in Outlook and view the Permissions as shown below - Default is set to None.
As I stated in my last reply the only thing that finally forced it to be blocked is changing the Resource Scheduling permissions under Options > Calendar for that room mailbox. If I have to do that for each room calendar, it's going to
take considerable time to change each one. Is there a cmdlet to allow me to access and change that setting as well?
RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
FolderName   : Calendar
User         : Default
AccessRights : {None}
Identity     : Default
IsValid      : True
ObjectState : New
RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
FolderName   : Calendar
User         : Anonymous
AccessRights : {None}
Identity     : Anonymous
IsValid      : True
ObjectState : New

Calendar permissions is behaving strange.

Hello All,
Default calendar permissions for all user in our exchange 2010 environment is "Availabiltity Only".
For one user , his calendar full details was visible to all.
I checked from server, permissions was not reflecting properly.
I changed it to Default using powershell.
Now after changing permissions , I myself confirm it ,it was working fine,
But some users ,full details of this user is visible.
I tried changing database, still no effect.
Need help for this, what can we do.
Thanks In advace,
hasin Choudhary.

Hello,
I mean restart services on Mailbox server.
Yes, the replication command needs to be run on DC server.
If there is any update, please free let me know.
Cara Chen
TechNet Community Support

Free/Busy Error from Exchange Online Cloud Mailbox to on-premise

Hi, have a successful federation configured between Exchange 2010 SP3 (latest Roll up) and Office 365. This is to allow free/busy lookups during various migration stages (this is not Exchange Hybrid). Autodiscover works well and all functions work ok.
On-premise users can see cloud users free/busy
Cloud users cannot see on-premise users free/busy.
All local based free/busy works on-premise and in the cloud.
The Exchange Connectivity tool returns the below error from all accounts, this is the only error:
(A wildcard certificate is in use and am wondering if this could be contributing to the problem as I have seen this once before)
Attempting to send an Autodiscover POST request to potential Autodiscover URLs.
Autodiscover settings weren't obtained when the Autodiscover POST request was sent.
Additional Details
Elapsed Time: 4979 ms.
Test Steps
The Microsoft Connectivity Analyzer is attempting to retrieve an XML Autodiscover response from URL
https://autodiscover.company.com/AutoDiscover/AutoDiscover.xml for user
[email protected]
The Microsoft Connectivity Analyzer failed to obtain an Autodiscover XML response.
Additional Details
An HTTP 401 Unauthorized response was received from the remote Unknown server. This is usually the result of an incorrect username or password. If you are attempting to log onto an Office 365 service, ensure you are using your full User Principal Name
(UPN).
HTTP Response Headers:
Content-Type: text/html
Server: Microsoft-IIS/7.5
WWW-Authenticate: Negotiate,NTLM,Basic realm="autodiscover.company.com"
X-Powered-By: ASP.NET
Date: Sun, 15 Jun 2014 22:33:34 GMT
Content-Length: 58
Cache-Control: proxy-revalidate
Proxy-Connection: Keep-Alive
Connection: Keep-Alive
Proxy-support: Session-based-authentication
Elapsed Time: 4979 ms.
Any help or guidance would be appreciated as this is the only error we receive now and everything else works.
Kind Regards, Antonio.

Yep, indeed it does, except the password works when carrying out an autodiscover test, when testing free/busy that error appears. Lookups for free/busy work from on-premise to cloud, cloud to on-premise does not work unless you explicitly allow permissions
on a user basis. The on-premise Exchange 2010 SP3 environment is using an external wildcard cert and thought this could be causing the issue, may consider updating to SAN based. What do you think?
Antonio Traetto

Free Busy Configuration

Hi,
Since we can configure Exchange 2010 <> Exchange 2010 Organisation for Free / Busy lookup without using MS federation. (We have must be having GALSYNC)
Can we do the same with Exchange 2010 <> Exchange 2010 + Exchange 2003
witout MS federation or InterOrg tool ? i.e

you may want to use ILM for FIM.
Where Technology Meets Talent

Calendar Free/Busy permissions being ignored for users migrated from Exchange 2003, fine for new users created on Exchange 2010

I have uncovered a situation where it seems the free/busy permissions are being ignored for users that were migrated from Exchange 2003 to Exchange 2010.
I have the default permissions set to only show Free/Busy Time, not Details. However if I look at the calendar for a users who was migrated from the old Exchange 2003 server, I can see details. If I look
at a newer user who was added directly to the Exchange 2010 server, I (correctly) only see the times and "Free" or "Busy", not the specific details.
I verified the permissions on the migrated mailboxes many different ways (Exfolders, cmdlets, etc) and all signs point to only allow showing Free/Busy Times, but alas, I can still see the Details as well.
My users are using Outlook 2010.

Hi,
Does this issue occur on Outlook only or both Outlook and OWA?
Since you have double checked the permissions via multiple methods, it seems there is nothing problem on permission. Please make sure the migration from Exchange 2003 server completed successfully.
If in OWA everything goes well (cannot see details), it should be an issue on the Outlook client side.
I suggest run Outlook under safe mode to avoid some AVs and add-ins.
I suggest re-create profile to refresh the caches.
Thanks
Mavis
Mavis Huang
TechNet Community Support

Using PowerShell to set Custom Access Rights on a Calendar Does not set Free/Busy Permissions

We recently discovered an issue where, if you use Exchange Management Shell to configure custom access rights, the Free/Busy permissions do not get set at all (they remain as "None"):
$temp = [Microsoft.Exchange.Management.StoreTasks.MailboxFolderAccessRight[]]("ReadItems","EditOwnedItems","DeleteOwnedItems","EditAllItems","DeleteAllItems","FolderVisible")
Add-MailboxFolderPermission -Identity "conf-company-test:\calendar" -User "Company Calendar Management" -AccessRights $temp
Add-MailboxFolderPermission -Identity "conf-company-test:\calendar" -User "mpinkston" -AccessRights Editor
If you use a pre-defined "role" such as Editor given to mpinkston6 in the above example it sets the Free/Busy permission to Full Details. It would appear that using Add-MailboxFolderPermission or Set-MailboxFolderPermission is generic for folder
objects, and doesn't explicitly set the Free/Busy permissions. In the case of the pre-defined roles either the command is doing something special/different, or the permission checks later accept pre-defined roles for determining Free/Busy permissions. No idea
which is going on. If Free/Busy permissions can be fixed through PowerShell by some other mechanism/command, that would be great. If not, how do we go about requesting a fix/feature change in Exchange?
http://technet.microsoft.com/en-us/library/dd298062%28v=exchg.150%29.aspx
(Please expand Parameters and read AccessRights to get a better understanding for what I'm describing.)

Did you try adding AvailabilityOnly or LimitedDetails in your $temp variable for Calendar folder? These would set it to "Free/Busy time, subject, location" or "Free/Busy time" respectively....
Add-MailboxFolderPermission - http://technet.microsoft.com/en-us/library/dd298062(v=exchg.150).aspx
The following roles apply specifically to calendar folders:
AvailabilityOnly View only availability data
LimitedDetails View availability data with subject and location
Amit Tank | Exchange - MVP | Blog:
exchangeshare.wordpress.com

Outlook 2007 Clients Cannot Access Free/Busy Calendar info. for Exchange 2010 Mailbox

Hi:
I have Outlook 2007 clients that cannot access Free/Busy Calendar info. for Exchange 2010 mailboxes. They receive error like "...you do not have appropriate permissions..."
If those same users logon to a machine running Outlook 2010 then they can view the free/busy info. of the other user's mailbox, so I believe the permissions are set correctly on the mailbox to allow the viewing.
Any insights are greatly appreciated!
Thank you!
Bob Herman IT Tropolis

Hi Herman,
As you said, it seems users have proper permissions on mailbox.
Please make sure users has Reviewer permission on Outlook 2007.
Please try to run Outlook 2007 under safe mode or re-create profile.
Also try to turn Outlook 2007 to Exchange Online mode from Cached mode.
Thanks
Mavis Huang
TechNet Community Support

OUTLOOK 2013 permission shared calendar Free/Busy doesn't work for some the users Exchange 2010 and Exchange 2003 that use outlook 2007/2010

Hello,
We are in coexitence organisation (transition Migration) Exchange 2003 sp2 and Exchange 2010 sp1.
Users in Exchange 2003 use outlook 2007 and outlook 2010
Users in Exchange 2010 use outlook 2007, outlook 2010 and outlook 2013.
Issue: users in Exchange 2003 can't open outlook 2013 user calendar when he has Busy/Free information as default permission in his calendar.
User in Exchange 2010 with outlook 2007 can't also open outlook 2013 user calendar when he has Busy/Free information as default permission in his calendar.
Is it normal ? or exist some configurations to do in order to coexist all thoses clients and servers ?
Thanks in advance

Hi,
Does this issue occur on Outlook only or both Outlook and OWA?
Since you have double checked the permissions via multiple methods, it seems there is nothing problem on permission. Please make sure the migration from Exchange 2003 server completed successfully.
If in OWA everything goes well (cannot see details), it should be an issue on the Outlook client side.
I suggest run Outlook under safe mode to avoid some AVs and add-ins.
I suggest re-create profile to refresh the caches.
Thanks
Mavis
Mavis Huang
TechNet Community Support

Calendar Permissions for Free/Busy

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