Can old billing documents be relevant for invoice list?

Hi,
I have checked this forum for posts on Invoice List. But I could not find a solution for the issue we are facing -
We have already gone live with SAP. We are creating regular invoices for our customers.
Now, some of our customers need an invoice list. Hence, we have set up the configuration now and it is working fine.
Question - some of the invoices have been created before invoice list was implemented. These old invoices are not relevant for Invoice list (vbuk-relik).
Is there a way to make these old invoices relevant for Invoice List, so that I can add them to this month's invoice list?

Your post is not clear to me.  You mean to say some billing documents were generated in SAP for which, the document type for Invoice List is not set in configuration?  If that is the case and you changed the configuration, then it is not possible with normal circumstances.  You can try with USEREXIT_VKDFS_SORTKRI_BIL which is used for Invoice List where you can force those billing documents.
G. Lakshmipathi

Similar Messages

  • Billing document not relenvent for invoice list

    Dear forum members,
    For one sales area I can create a invoice list from a billing document, but not for the other.In debug mode first one is relevent for invoice list processing ( VBUK-RELIK), but for another sales area ,thus staus is not relevent.
    Partner detemrination was different for both the above sales area.This was the only differnce. Partner determination is correct in both.What can be the other possible reasons for the status NOT RELEVENT for invoice list.
    Best Regards,
    Kanwal

    Dear Goyal,
    -->Check the configuration settings if you are using diffirent Invoice documents in two sales areas.
    IMG Path is SPRO>Sales and Distribution>Billing>Billing documents>Invoice lists.
    -->Check the data in the customer master in the transaction VD02.
    Go to Sales area data tab-->Billing document here you check whether you are maintaining the Invoice list dates or not.
    -->Check the Partner determination procedure assignment to the Invoice List type at Header level and item level.
    Because you are mentioned that partner dtermination wad different.
    Header assignment path.
    IMG>SPRO>Sales and Distribution->Basic functions>partner determination>set up partner determination.>Set up partner determination for billing header-->Prtner determination procedure assignment.
    Item assignment path
    IMG>SPRO>Sales and Distribution->Basic functions>partner determination>set up partner determination.>Set up partner determination for billing item -->Prtner determination procedure assignment.
    I hope it will help you
    Regards,
    Murali.

  • The document is not relevant for invoice lists

    Hi SD Experts,
    When i am creating invoice list (T.Code:VF21),I got the error that"the document is not relevant for invoice lists". i entered  invoice list type per billing document type (transaction OVV7).
    I already did those settings in the IMg. But still its not working, i really appericiated that you look into the query.
    Please advise.
    Thanks
    Tulasi

    Hi GTNRNR, 
    -- Check in  Customer Master Record (XD01) in billing tab the invoicing list Dates & Invoicing dates fields
    --Go to T.Code OVT0 & check these fields are included in your account group
    --Maintain the Copy controls for Proforma Invoice (F8) to Invoice list(LR) in VTFF
    --in header Copying Req 016
    --check mark on copy item numbers
    --Pos/neg qty is +
    ---Go to VF21 and enter the billing document No & Billing Type as LR & Execute
    Let me know if your problem is resolved.
    Regards
    Pradeep

  • Accountin document not generated for INVOICE LIST

    Hi GURUS,
    when i save a invoice list , i am gettind a message " no accounting document generated". when i analyse it say that accounting doc is not requred.
    then how can i post the incoming payment for the invoice list.
    i am maintaining 0 value for cond type RL00.
    THANKS

    hi GSL,
    Then , how i wl be able to enter the incomong payment for the invoice list.
    my client dont want to give any discount in cond type RL00.
    PL SUGGEST ME THE SOLUTION
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  • Work list for Invoice List

    Hello,
    I have an issue with the work list (VF24) for invoice list.
    I have two billing doc:
    #10 billing type F2 (posted to FI)
    #11 billing type F2 (posted to FI)
    I created an invoice list for these two invoices:
    #91 billing type LR
    Later I have a third invoice# 12.
    I want to include all three billing doc in one invoice list.  Therefore, I cancelled the existing invoice list# 91, cancellation invoice list# 92 (billing type LRS) was created.
    I ran the work list VF24 but billing doc# 10 and #11 did not appear.
    Thanks in advance for your advice.
    CL

    Hi Surya,
    The sequence of actions performed is:
    1. create invoice
    2. create invoice list
    3. reverse the invoice
    4. reverse the invoice list
    It means that you reversed the invoices before reversing the invoice list.
    So their relevance for invoice list is not touched, because the invoice list was already created (and it was not reversed yet).
    Vice-versa, if you reverse an invoice before to create the invoice list (or after the invoice list is reversed), then it won't be relevant for invoice list anymore.
    And the cancellation invoice won't be relevant for invoice list as well.
    It is supposed that if an invoice already included in an invoice list is reversed, then the cancellation invoice will be included in another invoice list.
    This is the standard design of the system.
    Thanks,
    Alex

  • Number Range (series) for Billing Document (F2) and Excise Invoice

    Hi All,
    I want to know how the number ranges / number series is defined for billing documents (F2) and excise invoice, for India business scenario.
    In India, the excise invoice is given to the customer so that he can the excise duty/ cenvat. This invoice acts as the Tax invoice (having all pricing elements apart from excise duty) against which customer outstanding is considered. That is, the payment due will be tracked against this Tax (excise) invoice.
    But in SAP, the accounts posting is done (customer a/c debited) when we creaate and post the billing document (type F2). Hence, the outstanding amount is tracked against the billing document created. This billing doc/invoice will have all the pricing components like price, discount, freight, etc apart from excise duty.
    The excise invoice is created separately....with ref to the above billing doc....for posting the excise duty.
    If the number ranges for billing document and excise invoice are different then it is difficult to trace the outstanding amount from a particular customer on the basis of excise invoice created in the system.
    Can somebody provide inputs/solution on this?
    Thanks indvance.
    Rgds,
    Amit

    Hi Saurabh,
    My question is not how to define number range for billing doc and excise invoice? i mean what procedure / tcode to be used for the same?
    My question is whether we need to define same number range for Billing doc (F2) as well as Excise Invoice.
    For example: number range 1000 to 1999  --- same for F2 and excise invoice....
    Lets say billing doc 1000 is created. Further, when we create excise invoice w.r.t. this billing doc....the excise invoice created will also need to be 1000. ....so that we can identify that against this excise invoice, we need to collect the payment from customer.
    If the number ranges for billing doc and excise invoice are different, then it is difficult for the user to trace the outstanding payment .....because genarally the excise is treated as Tax invoice by companies in India ...(so that the customer can claim the excise duty....when he purchases the goods from the company).
    Whereas the customer account is hit when the billing doc is posted .....hence i feel, we need to keep the same number range for billing doc and exice invoice.
    Hope the question/scenario is clear now.
    I would appreciate the inputs on the above, from the consultants/experts who have worked on SAP implementation projects in India.
    Rgds,
    Amit

  • Find Billing Document of Cancelled Excise Invoice

    Dear All,
    How we can find out billing document of cancelled excise invoice?
    Please help.
    Regards
    H.P.

    For ex. I have an excise no 100 which is cancelled and its status is CEIV and I want to find out its billing document no. how can I find out.
    Becase when excise invoice is cancelled then its referrence does not exist in the excise header table
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    Regards
    HP

  • Billing document not relevant at delivery header level

    Hi,
    In one of regular scenario i got the Billing document not relevant at delivery header level in processing tab.
    can plz advice me that what's the cause for this ?
    I am using item category tan at both sales order and delivery level.
    Thanks
    Bhushan

    Hi Bhusan,
    Go to: VOV7
    Select Item Cat. as "TAN" and Double Click.
    In Tab: Business Data, Check the entry for Field: Billing Relevance.
    Entry must be "A - Delivery-related billing document"
    Another check:
    Go to: VTFL
    Select Delivery-Billing Combination.
    Go to Item (left-hand tree structure).
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    Here, in Field: Copying requirement, Check entry as "004 - Deliv-related item"
    Hope this may resolve the issue.
    Best Regards,
    Amit

  • Invoice Reduction: No separate document type exists for invoice reduction

    Hi,
    I am posting a document for Invoice Reduction and getting the following error message. I have seen the document types in OBA7 T-code. What is the document for Invoice reduction, is it same as Credit memo or different one?
    Can you Pls guide me to complete the transaction successfully.
    Error Message:
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    Message no. M8507
    Diagnosis
    You want to post an invoice that has been reduced. This results in two FI documents being created. You require different document types to process both FI documents correctly.
    System response
    The invoice cannot be posted.
    Procedure
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    Regards
    Hari.

    Hi Hari,
    Procedure for posting the Invoice Reduction :
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    (2) Give the reference number ( Example PO Number) for which you want to create an Invoice.
    (3) In the Display Variant, Select Invocie Reduction.
    (4) Maintain the required details and post the Invocie.
    Example: Invoice Reduction due to Quantity Variance:
    PO: 100 nos @ 10 EUR/No
    GR: 40 nos
    Invoice: 40 nos @ 12 EUR/No = 480 EUR
    When you enter Invoice,
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    40                        400
    Select Reduce Invocie in the Display Variant.
    Enter the Quantity and Amount stated in the Invocie  in the fields Invoice quantity acc. vendor and Invoice amount acc. vendor.
    Order Qty            Order Amount         Invoiced Qty        Invocied Amt
    40                        400                          40                        480
    When you post the Invocie, Purchase order history will be updated as follows:
                               Quantity           Value
    Total Delivered    40                    400
    Total Invoiced     40                     400
    Accounting Documents:
    GR:
    Stock Account = 400
    GR/IR Clearing Account = 400(-)
    Invoice:
    Vendor Account = 480(-)
    GR/IR Clearing Account = 400(-)
    Invoice Reduction Clearing Account = 80(+)
    Automatic Credit Memo:
    Vendor Account = 80(+)
    Invoice Reduction Clearing Account = 80(-)
    Thanks
    Sunil.

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  • How can I define the possible entries for "invoicing process" at fkkinv_ma?

    At the transaction code fkkinv_ma, I fill in the fields "Date ID" and "Identification" but I have a problem with the field of "Invoicing Process". When I psh theF4 button, there comes no search help. What should I do? Should I define the possible entries first? If I should, how can I define the possible entries for "invoicing process"? How is the customization done?
    Thanks in advance for the answers.

    You have to define them in the IMG 
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    Contract Account Recievable and Payable
    Business Transactions
    Invoicing
    Invoice Types
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  • How can i add Document Header Text for s_alr_87012357

    Hi Gurus
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  • Condition type used for invoice list

    Hello Gurus,
            following condition type used for invoice list, why do they exit in invoice list:
             RL00    MW15.  LR00    RD01

    Hi,
    Please go through the below document
    When you work with invoice lists, you need to be familiar with the following concepts:
    Prerequisites for invoice lists
    Relationship to Pricing
    Structure of an Invoice List
    Changing header and item data
    Integration with financial accounting (FI)
    Prerequisites
    You can only process invoice lists if the following prerequisite data is defined by your system administrator in Customizing for Sales:
    Condition type RL00 (factoring discount) must be maintained and, if required, also the condition type MW15.
    An invoice list type must be assigned to each billing type that you want to process in invoice lists. The standard version of the SAP R/3 System includes two types of invoice lists: LR for invoices and debit memos, LG for credit memos.
    Copying requirements must be defined (for example, the payer, terms of payment and other fields that must be identical in the documents to be included in the invoice list)
    In addition, before you process an invoice list, you must maintain the following master data:
    A customer calendar must be defined, specifying the time intervals or dates on which invoice lists are to be processed.
    The customer calendar must be entered in the Billing Sales Area view of the customer master record.
    Pricing condition records for the condition type RL00 and, if necessary, (e.g. in Germany) the condition type MW15 must be maintained.
    Output condition records for condition types LR00 and RD01 must be created.
    Relationship to Pricing
    The system processes factoring discounts in invoice lists in exactly the same way as other kinds of pricing elements. The data for the factoring discount is stored in condition records. Controlling during document processing is carried out via condition types, pricing procedures and access sequences. This control data is defined in Customizing for Sales by your system administrator.
    For further information, see  Conditions and Pricing.
    Structure of an Invoice List
    An invoice list represents an individual billing document. It consists of a document header and document items. Each item represents a billing document that you have included in the invoice list. The header contains an overview of summary information, such as the net value of all documents in the invoice list, the value of the factoring discount, details of taxes, and so on. It also contains information on partners and output.
    Changing Header and Item Data
    You can change some of the header data - for example, the billing date - when you process the invoice list. You can change an item - either an individual or collective invoice - and display document details. However, you cannot change any data in individual billing documents once they are part of an invoice list.
    It is possible, however, to make certain global changes to output in all items in an invoice list.
    For further information on output, see  Communication in Sales and Distribution Processing.
    Integration With Financial Accounting (FI)
    The documents that you want to combine within an invoice list must already have been billed and forwarded to Financial Accounting. Here the billing documents intended for an invoice list are blocked for normal dunning transactions.
    The dunning block on FI documents is lifted as soon as you create an invoice list and transfer it to FI . The system then calculates the new dunning date for the invoice on the basis of the invoice list date.
    In addition, the system enters invoice list numbers in the FI documents as reference numbers. Invoice list numbers can then be entered for incoming payments.
    When you save the invoice list, the system automatically creates an accounting document for the factoring discount and possible taxes and posts it to the corresponding G/L account in FI.
    Regards,
    Murthy

  • Copy control for invoice list cancellation

    Hi Friends,
    I wish to maintain the copy control for invoice list cancellation, as the case study as follows
    My client maintain invoice list, but due to certain reasons ,one of the invoice from invoice list has to cancel , the error I am getting as "Sales document F2 cannot be invoiced with billing type LRS."
    Also , explain as to what fields  need to maintain in copy control for the same.
    Kindly help me at the earlist
    Thanks in advance
    Shailesh

    Hi
    As far as I know, invoice cancellation or invoice list cancellation is not done by copy control. or...that is the one and the only document in SD which can be created without copy control.
    I think it is only sufficient if you include the cancellation document type in the invoice list type in the configuration of Billing document types.
    I think that alone should solve your problem.
    Reward if this helps you.

  • User exit for invoice list creation?

    Hello!
    We have some customers who have multiple ship to locations but the same payer and Bill to. For some ship to locations they want an invoice list and for the other locations, individual invoices only - their process of getting the invoices validated by the delivery locations varies from location to location, hence this request. Is there any possibility by way of a user exit or any other modification to prevent bills based on the partner function SH (via some entry in a designated field in the customer master of the SH) to not go on the invoice list even though the payer may have invoice list calendar populated in the master? i.e. the bill that creates for that particular ship to, does not get the field FKDAT_RL populated even though the Payer may have the invoice list calendar in it? For the SH which don't have this field populated, we want those bills to go on the invoice list.
    Appreciate any guidance/help.
    Many thanks.

    Hi Manoj, that's a very simple question. Before you save data, that record will not even exist in LFA1 table. so, you just need to check that table for the record. In case it doesn't exit, just give an error message.
    inclue some code in the user exit. something like
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