Can someone tell me if there is an easy way to search thousands of documents easily?

My name is David.  I suffered a brain injury a few years ago and I need help organizing documents related to the lawsuit.  I would like to have a standard form, that I attach to each document.  It would have some of the following fields:
Date of the document
Author of the document
Case Number
Drop down menu that list types of documents, such as legal research, motions, pleadings, emails, letters etc
The file name
A description that is longer than the file name, this way I can type in the important issues of the document
I would like to be able to search all of the document in the portfolio
Then I would like to see a listing of all of the files with dates and descriptions
Is this possible?  Would I have to pay for this customization?
Would the form be the same on each document?
I am sorry for having to ask such a long question.  I just cannot learn things like I used to.

I think you mean directory not portfolio. A portfolio is a type of PDF.
With Acrobat Professional it is possible to get the "creator name", the date created, the date last modified, and the file name into a PDF report using the Action wizard or batch processing. One can also get the subject (if completed).
There are also additional fields contained within the metadata for a document like subject, keywords, It is also possible to add your own metadata tags and values . Once this data is filled in, one could add a new page to each document and have JavaScript automatically add the values. One would also need to adjust the form so the modified date picked up does not change once completed.

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