Can you please help with creating a spreadsheet with a specific formulas that affect popup menus?

I am a referee assignor for soccer tournaments. I would like to create a spreadsheet template that I can use that will help me with this. I have a game schedule spreadsheet with the following columns. Date, start time, age group, home team, away team, field #, center referee 1, assistant referee 1 and assistant referee 2. Here is what I would like to do if possible. If a referee has a game at say 10:00am and ends at 11:45am I would like to have a popup menu in the referee columns with referee names where this particular referee name wouldn't show for any games between 10:00am and 11:45. I should mention that for each different age group the game lengths are different. I can also add a end time column in the spreadsheet if I need to.
Is this even possible and if so does anyone have any suggestions on how to accomplish? I should also mention I am not very savvy on creating formulas.
Thanks in advance
Robert

Thanks. This is what my schedule looks like.
As you can see this particular official is scheduled for 10:00am. That particular age group game is 80 minutes long. I would like for his name to not appear in the dropdown until he is available again. I can create another column with the end time if needed or my thought was to sort the games by age group and enter a formula for each age group. It might sound like a lot of trouble but if there is a way to do it it would help tremendously as some of theses tournament have 300-400 games and it is hard to keep track of each referee and not double book them for the same time slot.
I am not even sure this can be done but trying to have numbers (or excel for that matter) to do the heavy lifting for me.

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jimharding wrote:
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