Cancel  cheque payment for previous period

Dear Freinds,
We have paid advance payment to vendor  by deducting TDS amount .
Payment was issued in last month only but cheque was lost at Vendors end .
Vendor requested  for  fresh cheque, for which i need to  reverse previous payment
issue a fresh cheque  for the same, I tried to reverse in FCH8 but i can not revese cheque
due to reason " document 31 1500018518 is not purely a clearing document."
Please advise.
Dilip

Dear Dilip
Your problem can be broken up into 2 parts
1. Issuing of cheque to the vendor in lieu of lost cheque
2. Bank reconciliation for the lost cheque
As Regards TDS it is not proper to reverse that transaction as TDS is a statutory liability and has to be paid off. I would suggest the following workaround
A. Clear the Bank GL (payment) and transfer the liability to the vendor
     Bank Dr (clearing) (F-04/F-03)
     Vendor Cr
B. Pay-off the vendor again (This would be with the net amount as TDS has already been paid)
The only problem would be that the cheque register would not show the fact of cancellation of cheque. However the reality is that you have not canceled the cheque but have issued another cheque in lieu of the old cheque.
Regards
Virendra Malik

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