Cancellation of proforma invoice created.

Sir,
Kindly explain in detail as how to cancel the proforma invoice created through Stock transport order through SD

Hi,
You cannot Cancel the PROFORMA INVOICE, you can only COMPLETE it
Goto VF02 for the Proforma invocie and in the BILLING DOCUMENT--->COMPLETE you can complete it.
The reason behind this is,
PROFORMA invoices cannot be cancelled as they wont post to Accounting , so not neccessary to cancel
you can create many proforma invocies referring to Preceeding document as it does not impact on any subsequent document.
regards,
santosh

Similar Messages

I want to cancel the proforma invoice created in STO PROCESS

hi experts
i want to cancel the proforma invoice created in STO PROCESS (accounting document is not generate)
i tried but system do not allow
thanks in advance

Hi
Hanumant
U can cancel the commercial Inovice, for proforma invoice we have to complete the same by using Tcode VA02---- billing doc. -
Complete. If u have created excise invoice please cancel the excise invoice first and then complete the proforma invoice. Once u complete the proforma inovice check the document flow and see the status it will be cancelled.
Hope this will help you.
Thx.

Cancellation of Proforma Invoice

Hello All,
I am looking out for a solution in standard SAP and scenario is as below:-
1. I create a sales order
2. Then I create a Proforma Invoice against this sales order.
3. When I see the document flow once a create the Proforma, I can see two statuses - Invoice:Completed, Sales order: Open
4. Now, if I want to make any changes in the sales order, system doesn't allow me to do so even if I have cancelled the proforma invoice by putting the status 'Complete' in VF02 initial entry screen.It throws an errro ' item 000010 cannot be deleted because of subsequent document xxxxxxxx' which is quite right.
5. Then I have changed in VOFA setting for F5 billng type such as - I have put 'S1' cancellation billint type in F5 (which is always blank) with an assumption that system will allow me to do VF11 for this F5 invoice.
6. Even after step 5, system doen's allow me to do VF11 and throws an errro ' Proforma invoice can't be cancelled'
My ultimate requirement is - I should be able to do VF11 for F5 which will update the document flow in a proper way and put the sales order in editable mode which is not happening at this moment.
I would appreciate your valuable inputs on the same.
Regards,
Hrishi

Hi,
The only and easiest way is to assign the reason for rejection for your sales document.
If there are huge number of order,then you can go for mass updation using the T.Code "MASS".
Goto the T.Code "MASS".
Enter the object type as "BUS2032".
Execute.
Click on "Fields" tab.
Click on "Find".
Enter the search term as "MASSVBAP-ABGRU".Identify that entry and then select that line.
Execute.
Enter your sales orders number range.Maintain the rejection reason.So that the status will be changed.
Regards,
Krishna.

Re:Cancellation of Proforma Invoice

Hi,
My client requirement is that , He is creating proforma invoice and creating an excise invoice.Now he is able to cancel proforma invoice with out cancelling excise invoice so he wants to control that with out cancelling excise invoice he shouldnt cancel proforma invoice. How we can control or restrict it
Regards
Kiran

Hi,
The completion is almost similiar to cancellation.In VF02,give the billing document number, dont enter.Click billing document in the top, you will click on the 'complete'.The billing document will have a completion indicator.You can see that the status is changed in table VBRK-RFBSK as E which is cancelled.This provision is only applicable for proforma invoice
But coming to Kiran question I dont think there is any provision in standard SAP to control the same.
Regards,
Nithin
Edited by: Nithin N on Sep 24, 2009 11:56 AM

Delivery note cancellation in case of proforma invoice

Hi SAP Gurus
I am in a typical automotive industry project where stock transfer takes place from factory to Sales Depo. In thsi case we generate STO orders - delivery note-- PGI- Proforma invoice--- Excise invoice .
Now as no accounting documents are generated in the proforma invoice cancellation of proforma invoice is not possible.So it happens that user reverse the PGI and cancels the delivery note.
In many cases he/she remebers to reverse/cancel the corresponding excise invoice generated but there are frequent cases as well where delivery note is reversed and cancelled without reversing/cancelling the corresponding Excise Invoice.
So i require
1. Either the corresponding excise invoice gets cancelled at the time of cancellation/reversal of delivery note.
2. If i could create an error message and validation check that restricts and informs user that a corresponding Excise invoice exists or excise invoice still open .
Please help me out.
Regards
Jaydeep

You can very well control this issue via BADI LE_SHP_DELIVERY_PROC where you can see various "Methods" in which you can also see "DELIVERY_DELETION".
Tell this requirement to your ABAPer who can very well complete the task by using the above method.
thanks
G. Lakshmipathi

Can not cancel proforma invoice

dear all,
we are working on project scenario. we make delivery through projects (t code CNS0)
we have create two deliveries and try to combine in one proforma invoice. but system created two separate documents. error we found that foreign trade data for both delivery document was differ from each other.
so i want to know wheather we can delete these two invoices so that i can create new one becayse when we go for VF01 it shows me previously created document number of invoice.
please help me

hi
YOU CANNOT CANCEL THE PROFORMA INVOICE YOU NEED TO COMPLETE THE PROFORMA INVOICE BY GOING AS BELOW
VF02BIILING DOCUMENTCOMPLETE
REGARDS
DAMU

Proforma invoice (F5) creates accounting document

We have an issue with Proforma invoices creating accounting documents. I did some research here and it seems that it is an unexpected behavior for a proforma invoice, but I couldn't find any information about what exactly is preventing them from creating accounting documents.
Could anyone point me in the right direction where this might be configured? Unfortunately, I'm mostly an ABAPer and am not that familiar with SD config. I did find the transaction VOFA though and checked the settings for F5 there. It seems odd that 'Posting block' checkbox is unchecked. Is it supposed to be checked or are there any other fields that would influence the creation for accounting documents?
Thank you.

I checked the fileds, as suggested. F5 has the following settings:
SD document category = 'U'
Transaction group = 8
all the fields in Cancellation and Account Assignment are blank
some fields are set up in Output parameters (I don't think they have anything to do with this)
both Posting Block and Statistics are currently not checked
It seems that Statistics checkbox only influences the creation of statistical records (i.e. population of LIS/SIS structures).
What is interesting though is that Document Type field is blank for F5 and for other invoice types (e.g. F2 or FV, which we are also using)...
Is there another area in SPRO where the connection between SD and FI could be configured? I've also looked at the Copying Requirements, but there is nothing for Billing to Accounting...

How to Restrict Excise invoice of cancelled Proforma Invoice?

How to Restrict Excise invoice of cancelled Proforma Invoice?
I have cancelled (Completed ) Proforma invoice and now I want to restrict creation of excise invoice

Try with J_1I7_USEREXIT_EXCISE_BEF_SAV
thanks
G. Lakshmipathi

Restrict excise invoice from proforma invoice after reverse PGI

Hello experts,
Our sales flow is stock transfer order-> Fast Delivery-> PGI -> Billing (jex)--> excise invoice
If we have to reverse the PGI first .System give error (cancel excise invoice first)after cancel excise invoice reverse pgi then cancel proforma invoice (complete).
But once Again excise invoice allows me create from cancel billing document.
My requirement is I want to restrict excise invoice from billing document which already cancel and reverse post good issue.
Thanks

HI G. Lakshmipathi,
I have checked configuration it same as you suggested.
I have compared ABAP code in report MJ1IINI01 with other system ,
there is code to check the cancellation of proforma invoice
*Check if proforma is cancelled (Billing type is JEX & VBRK-VBTYP = 'U')
*For proforma,VBRK-FKSTO is not set as X,but VBRK-RFBSK will be set as E
IF WA_VBRK-VBTYP = 'U' and WA_VBRK-RFBSK = 'E'.
MESSAGE e264(8i) WITH j1ii100-vbeln.
ENDIF.
But in my system its not shown .
So how can i activate this message is there any setting in IMG to activate message .

Proforma Invoice Issue

Hi All,
I have an issue. I know in SAP we can not cancel proforma invoice.
But my client got a scenario. he wants to cancel proforma invoice.
Is there any way to cancel the proforma invoice?
Please advice me.
Regards
Ashis

Dear Ashis
Once you created the document, you cannot the quantity in billing whether it is proforma or commercial document.
However, go to VF02, input the proforma which you want to cancel, select [Billing Document] from top Menubar followed by Complete. By doing so, the status of this proforma would show as Cancelled. You can then create a fresh proforma
thanks
G. Lakshmipathi

Convert Proforma Invoice to Invoice

Hello,
We are using Order related Proforma Invoice (F5) with the same number range as Invoice (F2).
Is there a way we can convert the same F5 Proforma Invoice into actual Invoice (F2) OR do we have to create a separate invoice for Accounting.
Thanks.

Hi Anjali,
As you know that proforma invoice is nothing but the sample/dummy invoice.It will not be posted to FI means no clearing of this document will happen.
This Pro-forma invoice is one which is sent before the commercial Invoice(original invoice) to receive advance payment from buyer. The seller will not record this as 'Account Receivable' in his account and
buyer will not record it as 'Accounts Payable' in his account. This is not a true/original invoice.No more changes will happen after creating this proforma invoice in accounting.
If you want you can cancel this proforma invoice and create a new original invoice(F2 document type) using VF01.But in standard SAP there is no such way to covert that proforma to original invoice.So we have to create a separate invoice.
Regards,
Krishna.

Cancellation of old invoice can't be post, because the juristiction code

We change the tax juristiction code structure for Canada, according to some OSS notes. The total length were 4, now changed to be 13.
However, when we cancel the old invoice created before the structure
change, the cancellation invoice can't be post to accounting because
the cancellation invoice copies the same length of the juristiction
code from the original invoice, does not match with the current length
of the juristiction code.
Now the cancellation invoice is hold in the VFX3 block list forever,
can't be clean up. Is there any way to clean up the cancellation invoice, or skip the juristiction code check in FI posting?

Hello,
I cannot contribute on the FI side but it is possible to get rid of the errouneus cancellations via note 388489. But there are some restrections. for instance you won't be able to recreate them again, the original document will remain cancelled. You will need a manual solution after that. for example you can create a debit or credit memo.
Balazs

How to see Proforma Invoice List

Dear Guru's
I want to see list of proforma Invoice. How to see it.
Regards
rdc

Hello,
There is no standard reports or t codes to show the list of proforma invoices created in the system
You may go to SE11 / SE16 input the table as VBRK
(Invoice header), give the billing type for proforma (standard is F5) , execute. If you have more numbers then select the date range before executing.
Prase

How to reverse the cancelled proforma invoice

Hi guys,
In my case end users has changed the status cancelled by choosing the complete option in VF02 for proforma invoice.Is there any way to reverse and make the Status as completed instead of Cancelled.
Regards
Bhuvanashree

Hi,
As already said by andrea,not possible but you can create new proforma invoice against that delivery.
Thanks,
Naren

Proforma Invoice-cancel

Dear Friends,
Is there any way to cancel proforma invoice....suppose if the user has done some mistake in Proforma invoice, will it be possible to cancel it...? pls throw some light on this...would be helpful...
points assured
Krishna chaitanya

Hi Krisna,
In SAP terms you can create as many as Proforma invice you want;Since there is no entry passed on to accounting.
so even if you have done any mistakes no worries.
But if you still want you can configure cancelation billing document for it.But it is added work which is not worth of.
Reward points if useful
Regards,
Amrish Purohit

Cancellation of proforma invoice created.

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