Cannot save or export a system report

How do I save or export a "system report" to something such as .pdf, or .xls file? I am running a profit and loss from within SAP and I can view the report and then print preview in the "system report" I created, however I cannot save it so that I can have it to send or keep on our network for future reference. Am I doing something wrong or is this a limitation of the system ready reports? Most of my options are grayed out, except .pdf which I can see the icon but the "export pdf" portion is grayed out. Any help would be great.

Yes I can see that I can export to excel or pdf from the original report, but when I preview it in the report that I wrote for "our" specific view then I cannot export. If I export it not through the preview then I have to re-arrange all the info each and every time.

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