Cannot update or repopulate keyword field in smart album query HUD

So I want to make a new smart album based on a new keyword I just entered into my keyword library.
However, when I create the new smart album, and then check the key words box to select keyword criteria, I only get an old list of keywords to choose from. The new key word is not there. And there are old key words there that I've since deleted. I've tried restarting aperture and my computer several times.
I cannot make a smart album with one new keyword I've created because It won't show up in the query HUD.
Any ideas?
Dan

How did you enter it in your keyword library?
You have to keyword something before it will show up in the filter.
This shows how to make any of the keywords visible:
http://homepage.mac.com/bagelturf/aparticles/metadata/keyhigh/keyhigh.html

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How do you automatically update a Web Gallery from a Smart Album?

I just installed iPhoto '08, and like the new features. I have published several Web Galleries, which are great for people who don't have Macs. I am publishing a smart album of all of the photos taken in the last month (Date is in the last 1 Month). However, when I add new photos, they show up automatically in the Smart Album, but they don't show up automatically in the Web Gallery. Is there a way to do this in iPhoto '08? Is there a way to do this with Automator? Thanks for your help.

TeeJay6:
Welcome to the Apple Discussions. No you can't because the web gallery is a separate entity from the smart album. Once the gallery is created in iPhoto you have to add photos to it manually and then click on the icon to update it online.
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Adding Keyword Function To Smart Album?

After creating a smart album, I click on the magnifier icon which brings up the Smart Settings box. I want to enter some keywords to the keyword section, but it is greyed out. How do I activate it? The Rating and Calendar sections are both available, but Keywords and Import Session are greyed out.
Any suggestions?
Thanks.

As far as I can tell Smart Albums populate the
keywords search information
based on the Smart Albums location in the library.
Try clicking on 'Library'
then creating a smart album at the top level.
Ah, that's the secret. Thanks. Everything works fine
when I create a Smart Album at the top level.
No problem -- After you have the Album created at the top level you should be able to move it to wherever you want it. Not the best design desicision in my opinion.
This is true for me, too, but a weird way for things
to work. Seems to me that a better way is to have all
the keywords available as a selection.
Yeah I don't like that either, but then I have several other complaints with the search options... perhaps version 1.1 will work a little better.

How do I create a smart album that contains all pictures with no keywords?

Hi,
I have many pictures which currently don't have any keywords at all. Now I want to tag these pictures with keywords. How can I create a smart album for those pictures without any keywords? So that I can then work just on these pictures...
Note that I don't want to find pictures that don't have a specific keyword. I want to find all those pictures which have none keyword at all.
Thanks,
Rainer

Well, there's a way but it's not great...
Start with a smart album at whatever level you want to keyword everything under. Set to search where "rating is greater than or equal to unrated".
Select all images, and apply a keyword like "NeedsKeyword". Yes, even the one with keywords already.
Now change the smart folder - use the "+" menu on the upper right corner of the query box to add an "IPTC" search. In that row use the dropdown by IPTC to find "keywords", then set the one next to it to "is", then type "NeedsKeyword" (or whatever you used) into the text box. Now go up to the top of the query box and change the "Match" dropdown to be "all" instead of "Any".
What we've done here is find all images where the only keyword is "NeedsKeyword", all the ones you've done with keywords already will not appear.
Now, copy these images into an Album (not smart album) for tagging - this is because as soon as you tag an image it will vanish and you may wish to apply more than one tags).
After you are done tagging, you want to remove the tag - this is trickier than you might think, as you need to remove it from images tagged before in addition to the images in the Album you just made.
First, change your smart folder to once again find all images by unchecking the IPTC keyword search. Now you'll see all images - but you're not done yet! You cannot batch undo a keyword in a smart folder, even though you can batch add. Select all of the images and drag into the Album you were using to keyword. Inside an Album the keyword metadata inspector shows only common keywords, NeedsKeyword should be one of them - remove it and it will be gone, and all your images tagged. Now you can remove the Album and the Smart Album you created.
Harder than it needs to be, I'd say - I've submitted feedback you need some way to search for untagged images. Heck, it may already be in 1.1! Or Joe might know of an easier way that has eluded me.
Good luck!

Aperture not recognizing keywords for smart album

Friends,
I've set up a smart album that contains images with a particular keyword. The smart album contains family pictures and I use it for my screensaver. I've done this for several years without incident.
Today, I noticed that the album only contained about six images (instead of the hundreds it previously contained). Baffled, I looked to see if the images that used to be in the smart album, but no longer were, still have the magic keyword. They do. If I add the keyword to an image again, it will be included in the smart album. However, there are hundreds of images with the keyword that the smart album is not picking up.
I'm running Ap3 with all updates.
Have any of you experienced this? I've repaired the library to no avail, and I'm currently rebuilding the library. Any other ideas?
Thanks!
Steve

DC Steve wrote:
Friends,
I've set up a smart album that contains images with a particular keyword. The smart album contains family pictures and I use it for my screensaver. I've done this for several years without incident.
Today, I noticed that the album only contained about six images (instead of the hundreds it previously contained). Baffled, I looked to see if the images that used to be in the smart album, but no longer were, still have the magic keyword. They do. If I add the keyword to an image again, it will be included in the smart album. However, there are hundreds of images with the keyword that the smart album is not picking up.
I'm running Ap3 with all updates.
Have any of you experienced this? I've repaired the library to no avail, and I'm currently rebuilding the library. Any other ideas?
Thanks!
Steve
I have had this happen. And, while I'm not sure why it happens, I've found that if you select "text" from within the smart album filter and enter your magic keyword, all works as it should. Totally baffled by the why's behind this issue.
Hope this helps!
Best,
CD

IOS photo app vs iPhoto, keywords, smart albums, face detection?

greetings,
i have some questions about iOS photos app in comparison to iPhoto (in 10.8). i've done a little searching on the web and in the forum, but didn't see this covered...
i always sync my iPhone to my mac, copy/import my photos to iPhoto, and use iPhoto to organize my photos. in iPhoto, i tag photos (keywords) and use "smart albums" to access all my photos based upon the keyword tags. face detection in iPhoto is GREAT!.   i have all my friends faces named and finding them by "people" grouping is fantastic. the down side to all of this is that i have everything working great on my mac, but usually i'm using the photos app in the iPhone to show pics to my friends since that is what i have with me. i'm not sure if this information in iPhoto ever gets synced back to my iPhone.
1- does the iOS photos app have any of these features from iPhoto?
     in other words, can i tag photos, lable the faces of friends, set up smart albums in iOS photos? if so, please point me to some info. i haven't seen an obvious way to do any of this.
2- can i sync what i do in iPhoto back to my iPhone?
     in other words, can i get the tags, peoples' names on their faces, and smart albums copied from iPhotos back to my iPhone? is there some setting or command in iPhoto, or somewhere else?
3- i just turned on photostream. can/does this iPhoto data transfer via photostream to the iPhone?
i have an iPhone 4.
i am just about ready to upgrade from iOS 5 to iOS 6. so if any of these features are specific to iOS 6, please let me know.
i'd appreciate it if you could mention if there is anything special about iOS in the iPad, because a friend has asked me how she can do in her iPad (iOS 6), what i do with iPhoto in my mac.
thank you for any suggestions or advice.

You're best bet would be to do your own comparison: https://itunes.apple.com/us/app/iphoto/id497786065?mt=8
https://itunes.apple.com/us/app/iphoto/id408981381?mt=12

Can't select rating in smart album

It is impossible for me to create a smart album where my rating ("Mitt Betyg") is anything other that 4 or 5 stars. If I click in the star field, it is like the field is insensitive to clicks in the first three stars.
I have tried this on Macs in a Mac store - same problem.
Note: I'm running a Swedish version of iPhoto. I would like to hear if others have the same problem (and what localised version you are running).
Other fields in smart albums have similar problems. For instance, in the text field for "Comments", the field is insensitive to clicks in the first centimeter of the field. To move the focus to the field, you have to click further into the field.
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Can anyone else reproduce the problem (or better, fix it)?

pesc:
Welcome to the Apple Discussions. Using the US version and it works OK. Have you tried the usual fixes, i.e. repair disk permissions, repair disk (boot into Safe Mode (run iPhoto while your in Safe Mode to see if it works there) and reinstall iPhoto? I'd also clean out the iPhoto folder that's in your User/Library/Caches folder. I'd also delete the font cache using OnyX.
Do you Twango?
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New Album from Smart Album makes NEW VERSIONS of all files? Bug?

Got what I think is an oddball bug here, but see if any of you have experienced it.
Making a new album of the contents of a Smart Album with about 600 images resulted in the SBOD, a lot of time and disk activity and the creation of NEW VERSIONS of all the files populating the new album. This, of course, also doubled the number of files in the original Smart Album, since the keywords used are a match. First thinking it might be something I had not read in the manual, I grabbed the book and could not find this behavior listed…..so….my expected result is a new album with the identical contents of the Smart Album selected as the source.
I am creating a presentation for a client whose work is in multiple projects in a ~150GB library. All images are heavily keyworded, so making Smart Albums of specific elements of the work was easy. My intended workflow to get through this mountain of pix was to make Smart Albums of specific elements, then make New Albums from each, manually edit and reorg these albums individually, then combine my edits into a single book file.
Now the structure leading to this problem is as follows:
1) I created a single “main” folder to store all projects and other elements and hierarchy for this client. Clicking on this folder returns some 8500 images spanning multiple projects…all as expected.
2) At the top level of this “main” folder, I made about 20 Smart Albums to presort the main elements I wanted to include. I made the first Smart Album by clicking the icon in the top bar. The rest of the smart albums I made by duplicating the previous Smart Album, then changing keyword selection. I would select the new keywords I wanted, then de-select the ones that were from the album I had duplicated. The reason I did it that was for speed, there is little delay in displaying the items that were already searched for, and a significant delay in going from new. Anyway, somewhere in this process, I decided to organize my workflow further, so I created a new folder (calling it Smart Album Selects) at the same level as the Smart Albums, and then dragged the Smart Albums into the new Smart Album Selects folder. Still, no problem.
3) Later in my session, I went to create another new Smart Album, and this time I did so already in the Smart Album Selects folder. When I opened the HUD to select the keywords, the Keyword area and check box were greyed out!!! Weird, I though….so I simply duplicated an existing Smart Album from my Smart Album Selects folder, opened the HUD, and sure enough, all my keywords were there. I changed the keyword selection, and went on with work. During the day I did this same operation 3 more times, making 4 Smart Albums created the same way.
4) OK…here is the strange behavior. To make my new custom album from the Smart Album selects, I selected one of the Smart Albums, and clicked on the New Album icon. Got the expected dialog, make with 1 image or all images, selected all images, and instead of a new album popping up moments later, I got the SBOD, and the Activity Monitor said Aperture and my hard disk was cranking away. About 4-5 minutes later, Aperture became responsive again, and had created a new album. However, upon inspection, the album contained NEW VERSIONS of all the images that were in the Smart Album, about 600 files.
5) I went back and clicked on a different Smart Album in the same spot in the hierarchy…but it was one of the first ones I had created (meaning I built this BEFORE reorganizing into the Smart Album Selects folder). Tried making a new album again, with 1 image, worked fine, popped up instantly. Tried selecting 4 images, same thing, worked fine. Selected All, made album, worked fine.
6) Went back to the Smart Album I had the problem with, this time selected 4 images, make New Album, and sure enough the New Album had NEW VERSIONS of the pix again…OK, I went back to the top of my folder hierarchy, my “main” folder and made a brand new Smart Album by clicking the icon, and selecting keywords. Made a new album from that, no problem, popped up instantly, no new versions.
7) I then re-made all my Smart Albums at the top of the folder hierarchy, and they all work fine creating new albums. I got back to the task at hand…hopefully there is enough data here to let the Aperture engineers find this problem…Assuming, that is it is not just me misunderstanding some element in the program.
Sorry for the length, but has anyone else run into this??
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Nope, all the images at this point in my workflow have been unstacked, with the non-picked members of the original stacks discarded.
Now that it seems I am not the only one who has witnessed this behavior, what I am really trying to find out, is what is the definitive proper operation of this according to the Aperture group at Apple.
Assuming I have opened a Smart Album with images displayed, and no images are selected.
Is the correct behavior:
1) Selecting New Album makes a new Untitled Album (very quickly) with the identical contents of the Smart Album....OR...
2) Selecting New Album makes a new Untitled Album (slowly) with NEW VERSIONS of the contents of the Smart Album. (Also, depending upon the number of images, typically brings up SBOD and makes Aperture unresponsive until it is complete.)
Now what I expected to happen was #1, as it is what happens when I select New Album when a project is selected. Given Apple's human interface creedo for intuitive operation, I think this is the most intuitive choice, because I can't think of a good reason I would want to double the number of versions of all files in an album, unless I expressly told the app to do this.
Could an Apple guy provide the definitive answer, please...
Thanks in advance for your help.
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Publish autoupdating Smart Album to Mobile Me?

Hi gang,
I would like to make a Smart Album in iPhoto containing my highest rated photos from the last 6 months, and have this published on Mobile Me. All the steps seem straightforward enough, but I want to know if what appears on Mobile Me will be updated automatically the way that a Smart Album is within iPhoto, or will it be a static snapshot of my best pics in the last 6 months at the time that the Mobile Me gallery was created?
Cheers!

I want to know if what appears on Mobile Me will be updated automatically the way that a Smart Album is within iPhoto
No. The MobileMe gallery can't be automatically updated from the Smart Album. You will need to manually add the newest photos to the gallery and remove those that have dropped out of the "Top Ten" list.
Send a feature request to Apple via http://www.apple.com/feedback/iphoto.html.
Happy Holidays

FRM _40200: You cannot update this field

How can I get this message to display?? I have a text item which has insert allowed, and update allowed set to false, and if the user tries to update the text item, then I want that message to display, like I have seen on other forms... but it doesn't...
cheers

Hi Paul,
Try getting the warning message , i don't remember FRM-40.... <cannot update field> and using this message warning in ON-ERROR trigger in order to display the message you want...
Or ,
getting the status of the text item (new , updated , changed) and on a trigger such as post-text-item , key-others .... call the message procedure to display the message you want....
Simon

Smart album using keyword not working

I'm creating smart albums using keywords. Today I created two smart albums tagging select photos with key words. One album has worked correctly, the other album is empty, showing only black background. I've confirmed photos are tagged with the one key word, I've confirmed the key word exists in the list. I can't figure out why the smart album is not generating.

Try going to the Q tab and get rid of all the search field by clicking the circle at the right hand side, leaving only the Keywords field, then ensure the rating field is at unrated or better as this field cannot be removed. Allan

My Sites "Updating values in this field is disabled temporarily"

Managed metadata is configured and I am able to access and add terms, etc. I am able to go to the User Profile Service in Central Admin and update the managed metadata fields such as "Ask Me About", "Past Projects", "Skills",
etc. However, when I go to the My Site host and try to edit my profile there, I get the error:
There was a problem retrieving data for this field. Updating values in this field is disabled temporarily. You can still update values in other fields.
Managed Metadata Service is available:
I am able to go to the Managed Metadata service in Central Admin, add terms, etc.
Service Connection settings:
Checked - This service application is the default storage location for Keywords
Checked - This service application is the default storage location for column specific term sets
Editing profile from My Site host:
Ask me About: There was a problem retrieving data for this field. Updating values in this field is disabled temporarily. You can still update values in other fields.
Edit the same profile in Central Admin works fine:
Ask Me About: No error, able to add data.
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Hi tammylj,
Based on your description, you should use the different service accounts for your CA web application and MySite host site web application, since "Ask Me About" is working for CA but not for MySite host site, the service account for MySite may not read
and write managed metadata term store.
please check and make sure your MySite web application service account is added in the Managed Metadata service application with permission "Read Access to Term Store" and "Read and Restricted Write Access to Term Store", then it should work.
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Error while querying - You cannot update this record

Hi all,
I have a builded a form and was successful when i enter the data. But when i query the form it is showing me the error FRM-14050 YOU CANNOT UPDATE THIS RECORD.
I have pre-insert, pre-update and pre-query triggers at block level.
In PRE_INSERT iam setting the property to insert allowed and true.
same way for pre-update and pre-query.
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Hi
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vikas

Months later and I still cannot update to IOS 5.1!!!

You name it, Ive tried it. Done all the different trouble shooting bits and bobs, ie uninstalled security, itunes reinstalled ,disabled apple mobile, used a different pc, etc yet still i cannot update my ipad?
I even ventured to my local Apple store and the assistant had the same problem and couldn't help me either!
Is it only my Ipad having this problem? Why can't the Apple people see this device either??
Apart from throwing the thing in the bin does anyone else have any suggestions of what I can do that might work please?
Hoping someone will suggest something that I haven't already tried and will work.
Thanks in hopeful anticipation but i'm not holding my breath........!
Thank you..
Below I have pasted the last thing I tried that still didnt work...
From the Start menu, click All Programs and click Accessories.
Click Run. A Run window (command prompt) appears.
Type msconfig in the Open field and click OK.
If Windows needs your permission to continue, click Continue. The System Configuration Utility opens.
Click the General tab.
Select the "Selective Startup" option.
Deselect the "Load Startup Items" checkbox.
Note: This step requires disabling third-party System Services and Startup Items, which can prevent some software or OEM hardware on your computer from working correctly. For example, this can affect the CD/DVD control buttons on portable computers or prevent wireless keyboards and mice from functioning. This is only required during troubleshooting to help isolate third-party conflicts with Apple software.
Click the Startup tab.
Select the "iTunes" and "QuickTime" checkboxes in the list.
Click the Services tab.
Make sure that "Hide All Microsoft Services" is selected.
Click Disable All.
Note: If you are troubleshooting an issue related to iPad, iPhone, or iPod touch, select the Apple Mobile Device checkbox.
Click OK.
Click Restart. After restarting (and logging in to Windows), a message may appear stating that Windows has blocked startup programs and indicates the Blocked startup programs icon in the notification area (far right) of the taskbar. Click the message.
Click the Blocked startup programs icon, select Run blocked program and select System Configuration Utility.
If Windows needs your permission to continue, click Continue. A window appears confirming that "You have used the System Configuration Utility to make changes to the way Windows starts." Click OK. The System Configuration Utility appears. Do not click OK here as this will prompt you to restart again. First try to reproduce the issue you were having.
If following these steps resolves the issue, you may want to use the System Configuration Utility to turn on the third-party System Services and Startup Items one or a few at a time (restarting your computer after turning on the item or items) to identify which System Service or Startup Item is causing the conflict. You can turn all of them back on by selecting the Normal Startup option under the General tab of the System Configuration Utility window, but please note that this may cause the issue to recur.
Additional Information
If the issue is still occurring with Selective Startup mode, third-party security software may still be operating regardless of the state of Msconfig. Follow iTunes for Windows: Troubleshooting security software issues.
Important: Information about products not manufactured by Apple is provided for information purposes only and does not constitute Apple’s recommendation or endorsement. Please contact the vendor for additional information.
Rate this article:
Not helpful Somewhat helpful Helpful Very helpful Solved my problem

If you have an iPad 1, the max iOS is 5.1.1. For newer iPads, the current iOS is 6.0.1. For the iPad Mini the iOS is 6.0.2. The Settings>General>Software Update only appears if you have iOS 5.0 or higher currently installed.
iOS 5: Updating your device to iOS 5 or Later
http://support.apple.com/kb/HT4972
How to install iOS 6
http://www.macworld.com/article/2010061/hands-on-with-ios-6-installation.html
iOS: How to update your iPhone, iPad, or iPod touch
http://support.apple.com/kb/HT4623
If you are currently running an iOS lower than 5.0, connect the iPad to the computer, open iTunes. Then select the iPad under the Devices heading on the left, click on the Summary tab and then click on Check for Update.
Tip - If connected to your computer, you may need to disable your firewall and anitvirus software temporarily. Then download and install the iOS update. Be sure and backup your iPad before the iOS update. After you update an iPad (except iPad 1) to iOS 6.x, the next update can be installed via wifi (i.e., not connected to your computer).
 Cheers, Tom

How to find out which keywords were used to create a smart album?

Hi,
I actually have 2 questions;
a) Short of scrolling down my very long list of password on the HUD - is there an elegant way to do it - How to find out which passwords were used to create an existing smart album? It's a recurring challenge for me.\ 'cause I like using smart albums, but once in a while need to check or chane the passwords.
b) With annoying regularity when I try to get to this forum and choose Aperture, I get the following message - in pink, no less: It appears you're not allowed to view what you requested. You might contact your administrator if you think this is a mistake.
Any clues?
Thanks guys,
Raphael
<Edited by Host>

b) With annoying regularity when I try to get to this forum and choose Aperture, I get the following message - in pink, no less: It appears you're not allowed to view what you requested. You might contact your administrator if you think this is a mistake.
Any clues?
Raphael,
that message may occur for four reasons at least:
Most frequently, when you are using an outdated link to a post that no longer exists, for example from an email notofication. Sometimes our community host will remove posts, that are in violation of the terms of use: see:
Apple Support Communities Terms of Use
Or you are using the edit button or a bookmark to an "Edit" window, after the fifteen minutes allowed for editing are up.
Or you want to view a page in a restricted section of the ASC - soem perta are only open for members of level 6 or higher.
Or it is one of the unexplained problems with the forum software right now.
a) Short of scrolling down my very long list of password on the HUD - is there an elegant way to do it - How to find out which passwords were used to create an existing smart album? It's a recurring challenge for me.\ 'cause I like using smart albums, but once in a while need to check or chane the passwords.
I really like Kirby's suggestion with the IPTC rule Keyword is. This is very useful for smart albums global to the library.
Frequently a different approach helps for my smart albums. Many of my smart albums are local to projects or folders. In this case the smart HUD will only show those keywords that have been used for the images in the selection. So if I only have tagged the images with the keywords "birds" and "slideshow", the smart settings HUD will only show these two keywords and the list is very short.
My Keywords HUD, is organized hierarchically; this way I can collapse large sections at once, and it is easier to focus on the keywords needed for a specific task.
I use the search field in HUD a lot, to filter the set of keywords shown.

Cannot update or repopulate keyword field in smart album query HUD

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