Carryforward residual budget (FMMPCOVR)

Using FMAVCR01 (Display annual values for control objects) we can see the following for a particular fund, fund center and funded program for fiscal year 2010..
Consumable Buget = 6,981.24
Consumed Amt = 1,356.56
Available Amt = 5,624.68
The consumed amount is a funds reservation that has been carried forward from a previous fiscal year but not yet carried forward to fiscal year 2011. The residual budget has always been carried forward before funds reservations in the past. But this time we get a budget error message.
Why does FMMPCOVR attempt to carry forward a residual budget amount of 6,981.24 as opposed to the 5,624.68 thus resulting in a budget exceeded hard error message?

FYI All...
During FMJ2 carry forward (from 2009 to 2010), by chance the check for posting address in our system was turned off so in fiscal year 2010 a posting address was never created.
A posting address is needed for the correct key figure calculation in the sending fiscal year. During FMJ2 carry forward (from 2010 to 2011) the key figure was not calculating the residual budget correctly causing a hard error in FMMPCOVR.
Note 1328771 makes the creation of a posting address in the receiving fiscal year automatic with carry forward whenever the check for posting address is turned off. If the check for posting address is turned on then the system will give a hard error and require the manual creation of a posting address.
it just so happened that Note 1328771 was not complete for my release EA-PS 2.00 so the automatic creation in FY 2010 did not occur while we had the check for posting address turned off. A new note 1504414 was created for EA-PS 2.00 that corrects this.

Similar Messages

Carry forward of residual budget to next fiscal year

Hi all,
We are trying to implement Funds Management. As part of year end closing, we need to carry forward residual budget of a particular budget type which i have created by using program FMMPCOVR. However, the standard SAP residual key figure does not seem to be providing the correct figures to carry forward. It throws out all budget types, and all entered budgets, not taking into account the consumed budgets as well. I have thus created a new key figure which is simliar to the standard key figure, but change the budget type under the "budgeting data" tab to restrict to only the budget type I'm interested in. It is still not working though, results are the same. I'm not sure if I have created the key figure correctly. Can someone please advise?
Simlilarly, I have also tried to restrict the Funds to carry forward by only selecting a particular fund type by indicating in the "Restriction of FM Account Assignments" on the selection screen of FMMPCOVR. The filter doesn't seem to be working either. It throws out all funds of all fund types. Can someone please adivise on this too?
Regards,
maz

Thanks Farhad...
May I ask how did you manage to do some validation in the budget workbench? Is there any user exit/badi that we can implement? We wanted to do some validation on the Fund and Fund Center values which users will enter, to prevent them from entering the wrong combination. In our business requirements, for every Fund entered in the budget workbench, users can only enter a particular group/range of Fund Centers. Currently, the system allows free entry of any Fund and Fund Center combination.
We are using Funds Management ECC 6.00.
Regards,
maz

Activate carryforward of budget for commitments

Hello Gurus,
When we execute carryforward for a purch order or purch requisition,
eventhough we activated the carryforward of budget for commitments, the
system is updating only table FMBDT.
So the amount of the carryforward item does not affect the avaliability
control (table FMAVCT) so we end up having more commitment on the next
year but without the avaliability of the document carried forward.
When we sum the record type '1 Plan' minus '0 Actual' we realize that wehave less avaliable budget than before.
In table FMBDT the system creates a record for process 'CORV Carry For.
Recv' for record type 1 Plan.
We reestructure avaliability control tx FMAVCREINIT and it does nothing.
Regards,
Adriana.

Hello,
Maybe some quick check can help you trouble shoot the problem:
1. Identify the Budget Type for Carry-forward receiver:
Spro > Public sector management > Funds management government > Closing operations > Closing operations for BCS > Define budget entry documents for commitment carryforward; look for Settings for receiver lines and get the Budget Type.
2. Check whether the above Budget Type is included in the AVC Ledger:
Spro > Public sector management > Funds management government > BCS > Availarbility control > Settings for availability control leger > Define filter settings for budget values > Define the consumable budget; select ledger 9H and check whether the budget type identified in 1 is included.
Regards,
Ming

Commitment carryforward(Payment budget) error

Hello,
While trying to carryforward commitments via FMJ2(for chain documents) the system gave the following error message (select at least one line).There was no line that i could select besides the actual purchase requisition/order line .I highlighted the PR/PO line but the error continued.
I have been unable to carryforward the open commitments from the last fiscal year to the new one because of this error.Will appreciate ideas
Regards

Hi have made some progress on the issue but am now having issues with downpayment carryforward.
In transaction fmj_anz (carryforward down payment & downpayment clearing)i keep getting the message that valuetype 61(downpayment) is not allowed for carryforward
I have gone through the config settings in BCS- commitment closing operations.I have been able to assign downpayments value type in all areas but in enter settings for commitment carryforward payment budget
Its not available in the valutype field for selection.
Any suggestions will be highly appreciated.
Regards

Commitment carryforward (Former budgeting)

Dear all,
After having upgraded from 4.6C to ECC 6.0, we tried to cancel commitment carryforward (RFFMCCFR) and we obtained the following message : "no item found for the reversal of the commitment carryforward". Table FMIOI is well updated with amount type 0350.
Can u help me ?
Thanks

Hello Jean-Didier,
After an upgrade, table FMIT might not be correctly updated, and this may also cause problems in CF processes.
Please have a look at this note and follow its instructions:
977016 FMIT: Missing totals records in Funds Management
check whether RFFMRC04 shows any inconsistency and let us know, Ok?
thanks and best regards, Mar

Open Item & budget Carryforward.

Dear All!
we are little bit confused regarding the closing procedure of Funds Managment ( BCS).
I'm writing the following scenerio that may I able to understant every one!
I entered the Budget $100 and Released $ 40. When I execute the transaction FMRP_RW_BUDGET for budget overview, system display the following Information:
Current Budget : 100 , original budget : 100 and by executing the FMRP_RW_BUDCON transaction. system display the following information
Consulabale budget: 40 Consumed Budget: 0 Avilabale Budget : 40 and Current Budget: 100.
Now I created the purchase order : 30, then system displaying the information by exeuting FMRP_RW_BUDCON the cosumed budget 30 and available budget : 10
and current budget : 100
I carryforward the open item (purchase order) to next year, system forward the open item & display the following information in next year by executing the above reports
Transaction: FMRP_RW_BUDGET
Current Budget : 30 Orginal : 0
when I carryforward the residual budget, system carry forward the $ 70 to next year and the amount $100 is still available for release & consumabale, also the current budget become again 100 by forwarding the budget.
please expalin what the system is doing is ut correct? why all the amount still available for consumable?
please tell me following are the correct sequance of closing.
1- Open Item
2- budget ( with key figure YE_RESIDUAL)
further, in what cases the transaction FMMC-close open item is being used?
Thanks

Hi MSiddique,
We are a governmental entity. We use FMMC to close out prior year obligations (encumbrances - i.e. purchase orders, purchase requisitions) that will not get carried forward into the next fiscal year.
For the encumbrances that remain open and will get carried forward to the next fiscal year, we use FMJ2.
So for instance if we have 100 original and 100 current in starting out in FY06, and we have an existing purchase order for 20 and 35 was already expended (i.e. invoiced and paid), the consumed would be 55 and the available would be 45. At the beginning of FY07, only the existing encumbrances that we didn't close using FMMC will be carried forward along with the related budget of 20 using FMJ2. If 45 wasn't used it would not get carried forward (unless it involves a multi year capital project)
The FY06 Budget would look like this
Original 100
Current 100
Encumbered 20
Expended 35
Consumed 55
Available 45
After the carry forward to FY07 would look like this
Original 130 (new approved budget for the new year-not related to FY06)
Carryforward 20
Current 150
Encumbered 20
Expended 0
Consumed 20
Available 130
We had to create custom reports instead of using the standard reports.
Our sequence of closing is as follows...
All requisitions not converted to a P.O. gets closed - FMMC
All P.O.s identified not to roll forward gets closed - FMMC
All remaining P.O.s are carried forward FMJ2
FMJ2 rolls forward the remaining P.O.s as well as creates a budget document for the new fiscal year (but we keep it seperate from the original by using a carryforward column. I hope this helps.

Procedure to carry forward Un-utilized commitment budget

Hi all,
what is the T.code & process to carry forward the "Un-utilized commitment budget" from one fiscal year to other fiscal year. ( since FR34 is in 4.6) please let me know new T.code & process in ECC6.0
Rgds,
Swathi.
Edited by: swathi fico on Dec 15, 2008 7:59 AM
Edited by: swathi fico on Dec 15, 2008 9:08 AM
Edited by: swathi fico on Dec 15, 2008 2:40 PM
Edited by: swathi fico on Dec 15, 2008 4:54 PM

Hi,
As per your request you want to know the transaction to carryforward COMMITMENT BUDGET.
Carryforward process with Former Budget
================================
If you are using Former Budget and you want to carryforward commitment budget, you should ONLY run the following steps:
Prepare Budget Carryforward (BPINDX05)
Carrying Forward Budget to the New Year (RFFMCF30).
Note that you can only carry forward commitment if the definitions made in the default settings for the year-end operations of Customizing for Funds Management Government allow this. For more information, see the IMG of Funds Management Government, section Enter Default Settings. Using program RFFMCFM1 Monitor Closing Operations, you can get an overview of the current Customizing settings.
The Commitment Carryforward must be executed before the budget carryover because the budget tied to the commitment is included in the calculation of the residual budget.
If you are using the function Revenues Increasing the Budget (distribution procedure), you must use the corresponding program to execute the budget increase. For more information, see Increasing the Budget in help.com.
Carryforward process with BCS
================================
You must define the parameters used for the commitment carryforward. Budget changes in the previous year and/or the following year depend on whether you use the statistics indicator for the commitment carryforward.
You should use transaction FMMPCOVR to run the carryforward process. Please check the documentation of this program (RFFMMP_COVR) via SE38. You will find not only information text but links in order to check all the needed customizing settings in order to run the carryforward process.
=================
You can find more information in help.sap.com in the menu:
Public Sector Management -> Funds Management -> Closing Operations -> Budget. There you have
2 submenus:
Budget Control System (BCS) and
Former Budgeting
I hope it helps you
Best Regards,
Vanessa.

Documents carryforward

At our company commitment carryforward is only possible for one year, meaning that documents created in the current year and fund. e.g year 2009 fund A9, can be carriedforward the commitments and the budget to the next year and equal fund e.g year 2010 fund A9.
The problem arises when in 2010 the flow of documents is not completed, meaning that my purchase order is not completed receptioned or invoiced. From that moment, the commitments can´t consume carryforward budget.
Now what it is done is:
Creating a new funds reservation in 2011, adding a new line item to the purchase order with account assignment the new funds reservation and the quantities pending to delivered. For the ones delivered but not invoiced direct invoices are made against the new funds reservation.
I don´t know which is SAP Bestpractices for this cases in order to avoid modifying the purchase order or lost the purchase order history due to direct invoices, any suggestions?
The issue is that now refuses to go shopping in this way and wants the budgetary effects do not impact on purchasing documents. This means creating new
lose lines or purchase history to make direct invoices against the reserve.
What we were trying was made a commitments carriedforward this documents without budget, meaning documents that are in year 2010 fund a9 will be carryforward to fund a11 year 2011, and consume the budget of 2011, but for the commitments of a10 2010 the commitment carryforward must be with budget and result in fund a10 year 2011.
We performed t-code fmj2 to transfer a9 2010 documents to a11 2011. But those documents dont appear at a11 2011 but neither remain at fmj2. I understand that are pending that i make the budget transfer in order they appear but as i said I dont want to transfer budget for this cases I want them to consume from a11 2011. Is this possible and compatible with budget carryfoward for commitments to the following year. Am I missing running any t-code or customizing.
Sorry for the long and not very clear explanation.
Best regards and thanks for the help

Finally, about your last paragraph:
"And also after finishing fmj2, instead of running fmja,fmjb and fmjc as in cases of CF with budget I dont run these tcde and I only run fm9p,fmbv and fm9qbud, but nothing happens not carryforward is done but the strange thing is that in fmj2 the documents don´t appear in order to try to run it again."
FMJ2 is for open items carryforward, i.e. EF's, PO's, invoices, etc. Then, once they have been successfully carried forward, they should not be selected by FMJ2 anymore.
If those items were CF'd with their own budget (i.e. CF via FMJ2 should include the budget already consumed by those documents), the remaining budget will stay the same in the Old FY and you would not need to run a Budget CF for those documents (i.e. you won't need FMJA, FMJB, FMJC)
If they were CF'd without their budget, then, the Residual Budget CF should be done via separate steps (FMJA, FMJB,FMJC).
I think you do not need FM9P nor FM9QBUD. Only FMBV at the end of the whole process if you ran FMJ2 without availability control.
I nevertheless suggest you to have a look at the documentation in these IMG activities, and also at the online help:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm
Under 'Closing operations'
Let me know if this helps.
Kind regards
Mar
@contributors, please feel free to add any comments, they will be most welcome!

FMMPCOVR AVC not updated FMAVCR01

Hi ALL
Here I run the T code FMMPCOVR and after a document is generated for the residual budget. after this when I go and check in FMAVCR01 it is not updated in either fiscal years.. but it is there in the documents. My question is how to check in reports that how much is carried forward from previous year--- Pls suggest ASAP.

Hi Ajeesh
Thanks for prompt reply.
My doubt is why will it doesn't show in FMAVCR01
and once we carry forward can it be used or not ... pls detail.

Reverse Execute Budget give error note

Hello all,
I need help from all of you who can suggest me these. I carried residual budget for fund from 2007 to 2008. The step are FMJA, FMJB and FMJC. now the budget was carried to 2008 already but when i want to redo it by using tcode FMJD. The system gave messages "_Read note 817104" and the notes defined that "To reset the residual budget carryforward, maintain the derivation strategy (EA-PS 200 or higher) or the carryforward rules (EA-PS 110 and IS-PS 462), so that 0% is transferred ("FM - CF: Distribution percentage" = 0)._
To reset the budget carryforward to the commitments, reset the commitments carryforward. Then redetermine the amounts and the budget carryforward.". I didn't get that how to set derivation strategy and how to reset this carryforward. It's first time for me to implement FM , please help me stey by step.
Thank you very much

Hello
Please check this link on the derivation strategy.
http://help.sap.com/erp2005_ehp_02/helpdata/en/60/01ee403a85712ae10000000a155106/frameset.htm
Reg
assign points if useful

Consumed Budget Getting Reversed

Dear All,
I am facing one typical error, please help me out to resolve the same.
Issue:
    Consumed Budget is getting reversed after MIGO
Scenario:
   I've Created a Material PO for which system has done the AVC check and posted the budget document by consuming the budget from available amount.
      Say...
      I've enter the Budget of Rs. 10000/- and i've created a PO worth of Rs.2000/-
         Now, when i am checking the report FMAVCR01, system showing as follows
        Consumable Budget       Consumed Amount    Available Amount
                  10000                          2000                      8000
Step 2:
   With ref to above PO, when i am creating the Goods Receipt (MIGO) AVC is working fine and created the budget document
But, here comes the problem that, when i check back the same report FMAVCR01, system is showing
Consumable Budget       Consumed Amount    Available Amount
                  10000                          0                     10000
Where actual it shold, show as consumed amount is 2000 and available amount is 8000
In adition to this, when i check the report FMB_PT01
it is showing residual budget as Rs.8000 only ( which is correct)
and in report FMRP_RFFMEP1AX (Document Journal)
    System should show the GR created as (Invoice -Val Type Text) and Amount Type 0100 - Original Value and for PO it should show one line item with 0100 - original value and 2nd line item with 0500 - Adjusted by Followon Document) which is actually not happening.
So, can anyone please look into this issue, and give some suggestions where to check and required modifications to resolve this issue.
Thanks in Advance to All
Raja

Hi Alex,
Thx for the reply.
We are using Update Profile 000359
and in OFUP - GR/IR Update control we are using GR and INV.
Now tell me what else i need to cross verify and changes required to resolve this issue.
Thanks.

Internal Order Residual Balance carry forward.

Hello Team,
I am new dealing with Internal Orders, but I would like some guidance on the following:
1- We created an internal order las year in Nov. 2007, but when I did the balance carry forward it appeares that the residual balance for I/O did not transferred. I noticed that by running report S_ALR_87013019. At the time of a creation of PO the system wll give me a msg of budget exceeded. So how do I Carry forward the residual budget into the new year? the only way I was able to resolve the issue for now is by deactivating the I/O T-code T-code K032 but then this defeats the purpose of I/O
2- How do I set-up tolerance leve for each I/O. I would ilke for user to get a warning 10% before teh budget is about to be exceed and a hard stop 10% after it has ben execeed.
3- How can I configure I/O to send e-mails to managers when budget hits the tolerance level.
Thank You,
Frank F.

Hello and thank you for your reply. But I encoutered the following:
1- I already have budget profile set-up in OKOB
When I went to the menu path that you gave me
(Controlling> Internal Orders> Budgeting and Availability Control-->
Define Tolerance Limits for Availability Control)
Under availability control I only show activate- K030 and deactivate K032. I did not see Define Tolerance Limits for Availabilty control.
So I am still at a stand still. as to how to set-up Tolerance levels and how to assign it to I/O.
but, you answer the e-mail notification, we do not have workflow set-up so it will not work.
Any help will be greatly appreciated.
Regards,
Frank

How to do Commitment item carryforward (Fund Management) ?

Dear experts,
Please guide me how to do commitment item carryforward.
I've read thought SAP help, it said I need to do commitment item carryforward.
But I have no idea, what's the transaction code, what parameter to fill in..
Kindly guide me or send me related document...please....
[FM Newbie]

T code : CJCF - Carry Forward Commitment
Parameters: - Carrying Forward Commitments
To carry forward a commitment to the first period of the following fiscal year, proceed as follows:
Choose Accounting ® Controlling ® Cost Center Accounting ® Year-end closing ® Commitment carried forward.
Enter the relevant cost center(s).
Select or deselect the following indicators:
Test run
If you select Test run, the system carried forward the commitment, but does not update the results.
Detail lists
If you activate Detail list, the system displays the results of the commitment carried forward. The results list shows which values were carried forward.
You should activate the Detail list together with the Test run. This ensures that you can check the results of the test run.
Reversal
The Reversal indicator controls whether data that has already been carried forward should be reversed again or not.
If you have large amounts of data to process, it is advisable to execute the commitment carry-forward using background processing. This means you can process data at times of minimal system usage.
Choose Program Execute in background.
SAP help : - Year-End Closing Reports
The reports on year-end closing give you an overview of the closing operations (commitment carryforward and budget carryforward) with fiscal year change.
The reports display totals records. A comparison of the line items transferred to the new fiscal year with the totals is possible using the program (RFFMCFRC) Year-End Closing Data: Totals Records on Line Items
Features
·        Commitments and budget carried forward (RFFMEP1GX)
This report displays commitment, budget for commitment and budget for a fiscal year that were carried forward to the following year.
·        Commitment carried forward in a test run (RFFMEP2GX)
This report displays commitment belonging to a fiscal year that was carried forward to the following year in a a test run using the Commitment Carryforward
·        Preselected budget (RFFMEP3GX)
This report displays budget for a fiscal year that was determined for the carryforward into the following year with the program RFFMCF25.

Error Payment budget exceed

Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
Suma

Hello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar

FMJ2 - Transfer of Budget linkedto commitment

Dear All
We only want to carry forward the Open P/O with their budget to next fiscal year.Then I expected that budget linked commitment must be simultaneously transferred with commitment amount when I ran FMJ2 transaction.
But, while the amount of commitment for open P/O has been transferred successfully, the related budget amount for that open P/O was not transferred at all.
So when I run "FMRP_RW_BUDCON" transaction, it shows like this.
Consumable Budget Consumed Budget Available Amount Current Budget
=============== ============== ============= ===========
0 1,000 1,000- 1,000
As you see, the available amount has negative value.
Could anyone advise me where I have a problem for this?*

Thanks for reply, I did the following Configuration.
1-Public Sector Management-Funds Management Government-Closing Operations-Enter Default Settings ( Commit cfwd allow and bdgt CF Cmt Allow)
2--Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Enter Settings for Commitment Carryforward Payment Budget ( Only value Type 51 is allow)
3-Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Closing Operations for Budget Control System (BCS)-Activate Budget Carryforward for Commitment ( Value Type 51, Budget Category 9F, Activation Stat "Active)
4-Public Sector Management-Funds Management Government-Closing Operations-Commitment Closing Operations-Closing Operations for Budget Control System (BCS)-Define Budget Entry Documents for Commitment Carryforward (defined the document Type for heade (MBCF)r and budget type sender ( CFWD-Budget Type ) & receiver ( CFWD-Budget Type))
System pass the budget entry by taking the document type ( MBCF) and Budget Type CFWD in sender & receiver year.
I also run the transaction FMAVCREINIT - Reconstruct , but result remain same.
New Year Result Consumable Budget= "0" Consumed Budget= 1,000, Available Amount=1000- Current Budget=1000, Available Amount is Negative
previous year report, the result are Consumable budget =1000" Consumed Budget = "0" Available Amount ="1000" Current Budget ="0" in this year 1000 become available for consumed.
Please advise

Carryforward residual budget (FMMPCOVR)

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