Change GR based Invoice Indicator after GR

Dear Experts,
We have a PO for which GR is done . So, the GR based Invoice indicator is greyed out in Invoice Tab of ME22N.
We need to uncheck this for a business purpose. How can I uncheck this Indicator? Revesring GR is is not an option for me as I have WM and HU nterface and cancelling TO and Deliveries will be time consuming.
Is there a solution available to uncheck teh GR based Inv indicator in such scenario?
Please revert
Regards,
Shashidhar

Hi,
Not Possible unless you Reverse the GR. Even after reversing the GR also, it should not allow.
The only option is cancel GR, mark PO line item for deletion and create new PO or add ne line item in the same PO and then do further activities by deactivating "GR based IV" indicator.

Similar Messages

CONFIRMATION BASED INVOICE indicator in SRM PO

Hi all,
Can someone explain me the significance of the check box "CONFIRMATION BASED INVOICE" indicator under follow on documents tab in PO in ECS .
Why is this indicator not changeable after the follow on docs are created for the PO?

Hi,
If you have already performed confirmation to the ECS PO, then it is right you cannot change the indictor anymore. The invoicing is dependent on the status that GR must already be happened which is stated by the PO checkbox.
You may like to read [OSS note 1536971 |https://service.sap.com/sap/support/notes/1536971] for more explanation.
Regards.
YS

Change GR based IV indicator in Me22n after GRN reverse

Dear All,
I have issue related to GR based IV.
I created a PO with delivery cost.
did GR wrt PO where Material account got debit and Gr/ir and freight clearing got credit.
During MIRO user did not found any freight amount(i.e Clearing account). So they put manually as a unplanned delivery cost and post the wrong entry.
So i analysed and found that due to the un tick of GR Based IV in PO, they did not get freight clearing account in MIRO.
So i reversed the MIRO and GRN and when i go to PO change mode then GR based IV is in disable mode. It is not allowing to change.
So kindly guide me how to resolved the issue

Hi Dev,
Even if i reverse the document, i am not able to change it.
Anyways it is resolved now, actually during MIRO i have selected wrong layout that is why delivery cost was not showing.
Thank u all for u r support.

GR based IV indicator changes

Hi,
We are on SRM 5.0 SP12,ECS.
For material PO's ,the indicators GR_IND and IR_IND is not set and no follow on docs exist for the PO than GR_BASEDIV can be modified in SRM PO.
However if one of the indicators is set,can the GR_BASEDIV be changed in SRM PO?
Also for one of our PO's,when the IR_IND is set and if we try to change/uncheck the GR_BASEDIV in SRM PO,the changes are not replicated to ECC.When I manually run the FM for the PO transfer,the changes are than transported to ECC.
Can someone advise why the changes for the GR_BASEDIV are not replicated to ECC in the first attempt??
Thanks.

Thanks Muthu for the prompt response!I am too working on this issue and would like to clarify more on this:
The behaviour which we see currently in our system:
Buyer create PO in SRM ...at this time,all the Flags under follow on documents link at item level in PO i.e. INVOICE RECEIPT,CONFIMRATION BASED INVOICE INDICATOR,Confirm Performance of Service/Goods Receipt all three are checked/ticked.PO replicated successfully with same data for indicators to ECC.
Now when Buyer changes SRM PO to uncheck the two GR indicators i.e.Confirmation-Related Invoice Verification and Confirm Performance of Service/Goods Receipt ,then SRM PO gets changed but the changes are not successfully replicated to ECC and SRM PO goes into status "Error in Process".
NOTE : All these PO's have no follow on docs created yet.
As per the notes you provided,the behaviours in case of SRM PO change i.e. the Buyer able to uncheck the two GR indicators from SRM is not expected as the std behaviour...Considering this ,do you suggest we apply all the relevant notes for this GR indicator issue?
Also I had one questions regardsing the names of these GR indicators...Are the table fields GR_IV, IR_IV and GR_BASEDIV corresponding to screen fields "Confirm Performance of Service/Goods Receipt " , "INVOICE RECEIPT" and CONFIMRATION BASED INVOICE INDICATOR respectively???
We are on SRM 5.0 SP12.,ECS.
Thanks again for your time!You are the best!

Service based Invoice in PO

Dear all,
I had a problem in service based invoice in Purchase Order. When i created a po without checked service based invoice. When I SES then i revoke it. I cant checked service based invoice in ME22N. its become grey field. But GR-Based Invoice not grey.
Regards,
Icuk Hertanto

Hi ,
Service Based Invoice Indicator can be mandatory through Vendor Master Purchasing Data View.........As per my knowledge you can make editable field Service Based Invoice indicator in ME22n throuh - IMG- Material Management-Purchasing-Purchase Order-Define Screen Layout at Document Level then select PT9F (Service item, PO) and the select GR/IR Control option & make otional field "GR-based invoice verification" .
Hope it will help...
Thanks

Service Based Invoice Verification

In the PO,
thru screen layout you can make service based IV as display ,so user cannot modify it.But the requirement is the indicator has to be activated by defualt and under display mode.
One way is to do it throught the vendor master record , by activating the indicator there.
Is there any other way through sceen layout where the Sr-based IV is active by default and unmodifiable.?

Hi,
The determination of display behaviour of service-based invoice indicator is based on the field content faus3 of table
T162 for selection key PT9F. The 6th position value in field FAUS3 determines whether indicator will be in display ( value = .), suppressed( value = - ) or required (value +).
Check also note 30316 for additional keys.
Regards,
Edit
Edited by: Edit Szabo on Feb 25, 2011 12:59 PM

How to default Invoice indicator for these

How to default Invoice indicator for these
limit items
Long Text
Export/Import funcationlaity from the
Purchase order.
1.Craete a shopping cart with Limit
item
2.Give the "value Limit" to 1 Penny(0.01)
3.Order the Shopping
art
4.The shopping cart is approved and orderd
5.Navigate to the "Related
document" tab from the Shopping cart screen
6.Click on Purchase order
Number
7.Click on "Export"Button from the PO Screen
8.Save the Exported
file in to Local drive
9.Now Edit the file which is saved((Add few more line
items)
10.Now come to PO screen amd click on Edit button
11. Click on
"Import" Button from the PO screen
12.Click on Browse from the Pop up window
and click on Upload button.
13.Now check the Imported items from the "Item
Overview"section-
Bottom
Line is:Limit items are getting created in the System using the
upload file
but it does not update the GR based Invoice indicator flag
for all the items
uploaded.due to which it errors out.

Hi,
I have created a shopping cart and order it,
I will open the SC and navigate to the Related tab and click on PO document number.
Now click on Export button(It will export to ur Local desktop) on Po screen
Now update Exported file(add few more Limit items)
Click Edit button from PO screen.
Import button will be enabled.
Click on Import button to upload the File.
Verify the limit items are added to the item overview section.
Now all the Limit items are added but system gives error messages.
Error message below:
"Check confirmation-Based Invoice Verification for services and Limits."
This is the error message for all the Line items, so We need to default this flag.

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

Final invoice indicator for Service based IV

Hello,
For invoice verification based on Service entry, the system proposes the final invoice indicator checked. I'm trying to uncheck this indicator as in our case, vendors usually sends partial invoices.
We have FM implemented and applied Link: [note 583400 MIRO: EREKZ always proposed with services|https://websmp130.sap-ag.de/sap(bD1lcyZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=583400] and it solved part of our issue, as leaving the commitment in the PO, but we need to find a way to unmark the indicator on MIRO so the GR - IV account is not cleared after a partial invoice.
I would appreciate if someone can tell me how to approach this scenario.
Thanks in advance,

Hello Bharat,
The indicator of the PO is set after this indicator on the invoice. It is actually a result of the IV unless you apply the note 583400.
What I need is that this indicator to be unchecked for Service items with service entry.
Regards,

GR Based Invoice Verifcation indicator

Hello All,
In the PO GR based Iv indicator is set. It is not selected in Vendor master and InfoRecord.
Can anyone expalin the possibility of the indicator set.
Thanks

Hi!
please check the documentation for this field also.
Indicator: GR-based invoice verification
Indicator specifying that provision has been made for
goods-receipt-based invoice verification for a purchase order item or
invoice item.
Use
This field controls the default value for goods receipt-based invoice
verification when an info record is created and - if no info record
exists - when a purchase order is created.    >
If this field is selected:
the field "GR-based invoice verification" is preselected in the info
record when such a record is created for this vendor. (Note: if you
change the selection in the vendor master record, the info record does
not change automatically);
the field "GR-based invoice verification" is preselected in the order
item field when a purchase order is created for this vendor if no info
record exists for the vendor and the ordered material.
Another thing that is important, is that the default field value is
controled in dependency of the flags invoice receipt/goods receipt.
(If one of these or both flags would not be set, than it could be that
the field goods-receipt-based invoice verification is deleted)
This means that the flag goods-receipt-based invoice verification is
just set, when both (IR and GR) also are proposed, as just in this case
goods-receipt-based invoice verification makes sense.
Best regards
Erika

GR Based invoice tick to be made done after goods receipt

Hai,
I need a way to do mass updation of GR Based Invoice tick in PO in which goods is already received.
Some of POs released without this tick and migo is already done. but now I want to tick that check box
but in system it is in non editable mode.
regards
Madhu.

Hi, Madhu,
I had the same problem. This field becomes readonly when a good receipt or an invoice is booked. Mass maintenance, LSMW and CATT do not help. But you can use SE16N to set (X) the EKPO-WEBRE field and the goods receipts and the invoices take it into consideration as it was set in the first place.
Now, running SE16N for a few items it's ok, but if you have thousands of items to modify it becomes out-of-hand. I tried a LSMW on SE16N, unfortunately with no success. Then I tried a Windows program to record the keyboard and mouse actions combined with a tab delimited text file with PO number and PO item and, voila, I have 33000 items modified. The program I used is AutoIt, but there are many free programs doing the same thing.
Three notes:
1. Use it on your own risk. SAP Note 457511(FAQ: Purchase order change and goods receipt in purchasing) warns: It inevitably leads to follow-on errors because of mutual field relationships.
2. SE16N it's not a good place to fool around.
3. In this way you use SE16N online, so it takes A LOT of time.
Hope it helps,
George
Edited by: George Palaghean on Dec 14, 2009 12:34 PM

PO - GR based Invoice Verification/ IR Indicator

Hi,
I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
Many Thanks,
Saravanan.

hi,
See the foll related threads/Links/pointers:
Re: Confirmation for PO without SC
Error Indicator for GR-based invoice verification when order PO
Re: Receiving Services as Materials in order not to perform goods receipt
Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
Invoice Receipt Expected controlled from R/3 Vendor master
Vendor Data Replication Problem
869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
912428 509(SE) Account assignment for entry sheet missing 19.01.2006
886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
784775 Goods receipt-based invoice verification indicator part 2
BR,
Disha.

Change Button Not Active even after Delivery Completion Indicator is Remove

Hi ,
In SRM 5.0 ,Change Button Not Active even after Delivery Completion Indicator is Removed for Completed PO to cancel the GR or make changes.
Thanks & Regards,

Hi,
Please check these notes.
Note 1267916 - PO item flags do not stay checked
Note 1174982 - Return/deletion of confirmation does not update the PO flag
Thanks
Zameer

Service-Based Invoice Verification indicator setup automatically

Hi,
How to get the Service-Based Invoice Verification indicator setup automatically when a user tries to create a PO. There is no service master being setup for the sevices carried out.
Bascially the requisiitons are created through Projects based on the services performed and when the PO is created for the same the users forgets to have this indicator checked because of which there are problems which arises going ahead.
We would like to have this indicator setup automatcially so that even if the user - Buyer forgets we dont get problems going ahead.
Answers for this question will be highly appreciated.
regards,
Andy

Hi
You need to set this indicator in vendor master, however if you do not enter item category as D, it will not come default in purchase order. Checking the service based IV in vendor master indicates IV can be done for that vendor with reference to services.
Thanks
Edited by: Praveen Raghavendra on Jan 9, 2009 1:17 PM

PO 6500002415: Indicator for GR-based invoice verification used n ot allowe

A SRM PO item was delivered, but later we reverse the goods receipt.
Then I mark deletion for this item, the SRM status shows "Transfer Failed (E.Sys.) "
In the applicaiton monitor it shows
PO 6500002415: Purchase order still contains faulty items
PO 6500002415: Indicator for GR-based invoice verification used n ot allowed
PO 6500002415: Instance 6500002415 of object type PurchaseOrder c ould not be changed

Hello,
Pls review the following thread:
SRM PO failed: Indicator for GR-based invoice verification used not allowed
Regards,
Nagarajan

Change GR based Invoice Indicator after GR

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