Change status to open item basis

Hi Sapients
I have an issue in the master record of GL Account. It is a tax account and is not open item managed. We would want to convert the same to open item basis. However, there is a lot of line items and outstanding balance in the GL.
How can the same be resolved?
Regards
Vaibhav

Dear Vaibhav
You can transfer the line items to another GL Account through a BDC and make the balances zero. Than block the old GL account for posting. Thereafter, pls use RFSEPA02 to change the status. There after removing the posting block, transfer the old items back to your old GL.
But I still feel very strongly, that you should transfer the line items to a new GL Account and Change your GL Account Assignment.
Thanks & Best Regards
Sanil K Bhandari

Similar Messages

  • How to change status of open item management check box??

    Dear Members,
    There is a GL which was not defined as Open Item Management Previously.
    Now we Identified and we wanted to define it as Open Item Managed account.
    For ex take ..Payable Account
    say there is one line item with credit balance ..to make this accoount balance as 0 (ZERO)  ..we reversed the original entry ..we tried to select open item check box..
    but system is not allowing us to change ..instead its giving msg"Account balance is zero but stil open items exists"
    i dont understan this ..
    now how to solve this problem
    thanks & regards.

    Hi suja csc,
    Thanks for the points : )
    OK it's very easy to transfer the balance. Either u have already customised program to upload data or if the data is "little" u can just manual posting using FB01. just zerorise all balances in the old account.
    Eg. old journal:
    01  MAN        NIAGA SDN.              1,975.00 
    50  80070010   Rental-Car Park              1,975.00-
    To transfer:
    17  MAN        NIAGA SDN.              1,975.00-
    40  80070010   Rental-Car Park              1,975.00
    Means, the account will be zero.
    Hope this will help you.
    TQ
    Regards,
    Nazrul

  • Forgot to manage Open Item basis...........

    Hi,
    I have posted hundreds of document and later came to know that all GL a/c should have managed open item basis  while creating GL A/c so what is the solution to make it right.
    Thanks & regards
    Viplav Swain
    Moderator: Please, search before posting

    Dear Vaibhav
    You can transfer the line items to another GL Account through a BDC and make the balances zero. Than block the old GL account for posting. Thereafter, pls use RFSEPA02 to change the status. There after removing the posting block, transfer the old items back to your old GL.
    But I still feel very strongly, that you should transfer the line items to a new GL Account and Change your GL Account Assignment.
    Thanks & Best Regards
    Sanil K Bhandari

  • How to clear line items in accounts not managed on an open item basis

    We are getting ready to archive FI accounting documents from years 1993-2002.  We encountered a great deal of documents that did not archive during testing because the documents have open items.  We were given bad advice in the beginning on how to set up accounts. Several accounts were not set up on an open item basis and these accounts will not get archived until the line items are cleared. We have set up new accounts to replace these accounts that are now being managed on an open item basis. Our FI users are unable to clear the documents using F-03. Does anyone have a way of clearing these type of documents (not managed on an open item basis)?  Thank you in advance.

    One of our users has proven that the line items on GL accounts not managed on an open item basis are not holding up the archiving. The reason for many documents not archiving is that the item posted to the vendor is still open.
    thanks!

  • Change the Status to Open Items

    Hi
    How can we change the Status of GL Master to Open Item. We have balances in the GL Account
    Satish

    Hello,
    You can put tick box for the GL Account "Open item" tick box though it has some posting.
    You have forgotten to tick the "open item" check box and number of posting are being happened, the question now you want to make it as open item. You have the solution here.
    1. Block the GL account in question in FS00 for any postings
    2. Take ABAPer help to copy the program RFSEPA01 to ZRFSEPA01 and initialization check needs to be commented in the program
    3. Run the program ZRFSEPA01 (Give relevant company code and GL account in question)
    4.Remove the block that has been put on GL account in point 1.
    Now, if you see you will have a check box ticked for GL Account with open item.
    Hope this solves your issue.
    Regards,
    Ravi

  • SBO_SP_TransactionNotification, check status of open items with other sales

    Good morning,
    need help with a SQL to SBO_Transaction.
    I need to check the database (Table ORDR and RDR1) if there are items on other sales documents with the open status and must be for the same business partner of the document being entered.
    The scenario is, if a seller trying to include a sales document for a business partner of the same item that is already in another document of sale and that has not been met, the SAP can not allow.
    Includes the following SQL procedure SBO_TransactionNotification, but could not run at all.
    Does anyone know how to help me with this SQL?
    IF @object_type = '17' AND @transaction_type in ('A', 'U')
    BEGIN
    IF (SELECT COUNT (T0.DocEntry)
         FROM [dbo].[ORDR] T0 INNER JOIN [dbo].[RDR1] T1 On T0.DocEntry = T1.DocEntry
         where (T0.CardCode = @list_of_cols_val_tab_del AND
                     T1.ItemCode = @list_of_cols_val_tab_del AND
                     T1.LineStatus <> 'C') AND T0.DocEntry = @list_of_cols_val_tab_del) > 0
    BEGIN
         SET @error = 1
         SET @error_message = 'There items with open status in other documents of sale! Check!'
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    END
    When I change the values ​​with the code "@list_of_cols_val_tab_del" by inserting the values ​​of CardCode and ItemCode, can cause the SQL Server returns the correct value it should return in SBO_Transaction, the counter works, if there are open items for the same business partner , returns the counter value greater than zero of should give the message stopping the process, but within the SBO_Transaction SQL does not work.
    Thanks everyone!

    Hi,
    You may try:
    IF @object_type = '17' AND @transaction_type in ('A', 'U')
    BEGIN
    IF EXISTS (SELECT T0.DocEntry
         FROM dbo.ORDR T0 INNER JOIN dbo.RDR1 T1 On T0.DocEntry = T1.DocEntry
         where (T0.DocEntry = @list_of_cols_val_tab_del AND
                     T1.ItemCode IN (SELECT T2.ItemCode FROM RDR1 T2 INNER JOIN ORDR T3 ON T3.DocEntry = T2.DocEntry
              WHERE  T3.CardCode=T0.CardCode AND
                     T2.LineStatus = 'O' AND T0.DocEntry != @list_of_cols_val_tab_del))
    BEGIN
         SET @error = 17
         SET @error_message = 'There items with open status in other sale order! Check!'
    END
    END
    Thanks,
    Gordon

  • Mass change on vendor open item.

    Hi
    We have a requirement to change the payment terms for all vendor open items to 60 days, to do mass change i selected few open documents and click on enviornment and mass change and new values but here payment terms field is not there.
    I thought i need to add to the line layout under special fields then i did that even then payment terms are not showing under mass change > new values field under environment but showing as line layout.
    Is there a way to solve this as we may have more than 100,000 open documents for all vendors within the company code.
    Will assign good points.
    Thanks
    Kum

    Hi
    there is no need of payment term to be changed.
    If the Payment term is Payable immediately Due net or Blank in the Open Item, simply change the Base Line date for each open item,give date as of 60th day.then system will pick those line items only after 60 days.
    Go for LSMW or BDC to Update the field in those line items.
    Regards
    Venkat

  • Change Account to Open Item Managed

    Hi All
    I need to change some GL accounts that are not open item managed to open item managed...
    However, all these accounts have balances in them and wouldnt let me change it...
    And there is no way the customer will clear these balances... so is there any possibility for me to change the master data for these GL Accounts?
    Will using the &sap_edit function in SE16n for table SKB1 be the correct way to go about it?
    Thank you
    Rukshana

    Hi,
    Could you brief me about the issue or correct if I am wrong:
    1) GL Account managed as non-open item amanegement.
    2) you want to manage as OIM.
    In this situation.
    1) Make the GL Balance ZERO by transfering GL transcation to another account..
    2) Switch on GL as OIM.
    3) Retransfer transcations
    What ever transctions you are transfering now, may be cleared through F-31.
    Thanks,
    Surya

  • Open item mang

    hi all
    The end user did not select the open item management chek box .certain transactions were posted to it .after that we have made the balences zero by reversing all the documents of that account and activated open item check box . we are not getting retrespective effect.how to get retrespective effect.

    Hi Sreekanth,
    GL OPEN ITEM MANAGEMENT
    Any GL account has a balance standard SAP will not allow to change status to open item managed, if the GL account is not an open item managed earlier. “Z” Program (ZRFSEPA02) will make it an open item managed.
    We have created an OSS Message and SAP told us to copy RFSEPA02 to Z program(ZRFSEPA02) and
    Follow the steps to enable Open Item Management for GL accounts
    Step # 1
    Create a Dummy or Temporary clearing account to move balance from clearing accounts.
    Use t.code FS01
    Step # 2
    Move balance from clearing account (Ex: 113073) to Dummy account.
    Post a journal entry using T.code F-02 or FB50.
    Step # 3
    Lock Clearing account for any postings.
    Use T.code FS01 and Lock the account.
    Step # 4
    Run Z program
    To go T.code SA38 and enter program: ZRFSEPA02 and Execute.
    Enter Company Code: 1000
    GL account: 113073 and Execute (F8).
    Step # 5
    Go to T.code FS01 and validate GL account Open Item Management check box and unlock account for postings.
    Step # 6
    Move balance from Dummy account to Clearing account (Ex: 113073).
    Post a journal entry using T.code F-02 or FB50.
    Step # 7
    Validate Clearing account (Ex: 113073) and Dummy account balances.
    Use T.code FBL3N
    Step # 8
    Clear dummy account balance using T.code F-03
    Please execute each step carefully and follow aforementioned steps to convert non open item management GL accounts to open item Management GL accounts.
    If this helps,please assign points.
    Thanks,
    Rau

  • Open Item Management status on G/L

    Hi Everyone,
    One of the GL account is not allowing to change its status to Open Item Management. We tried to convert this, but the process could not be completed because the sum of the transactions did not equal the balance (by 448.69).
    It appears that the transactions that occurred up to P3 2002 (-448.69) are not present or not recognised by the system. The earliest transactions that can be selected in GL are in Jan 2003.
    Would be greatful if you'd post to shed any light on this issue?
    Reg,
    Support Team.

    Hi,
        It is possible that line item management was not activated until after postings had already been made. (Check the change logs for the effected account).
    If using classic G/L  you can run RFSEPA01 to correct this. Subsequently use RFSEPA02 to activate open item management.
    Kind regards

  • Change GL account cause Open Item and Recon account both set .

    Hi,
    I have problem, user want to change a GL account into an open item ... an there was some transaction ... so I change it by ZRFSEPA02 ... and when I checked, that GL account had been changed into an open item, and when I try to open the "Block Posting " there was message " FH031 : Open item management is not defined for reconciliation accounts " ... then yet I check my GL and sadly it was set as " recon account vendor " ( I forgot to check the GL Before did ZRFSAPA02) .. and know my GL Account has been set as a recon account and an open item ... I try to changed by un-tik Open item .. message pop out is " FH087 : You cannot change the open item management setting; (see long text) " ... and I tried to change the recon account into " none " message appear : " FH110 : Modifications to reconciliation account not permitted " .. I realized by GL account display, that the transaction is not clear, there was not zero balance ...
    Please give me solutions ...

    Yes .. I Agree with you ...
    Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
    any solutions ?

  • How to Change Open Item Management Field in GL Master Record

    Hi,
    How to change the field Open Item Management becz eventhough I tried through in norrmal way of making it that GL balance to 0 and made the change after that it not allowing to save and throwing the following errors,
    Account Balance = 0 but open items exist is the error coming,
    Can any one plz advice ?

    Hi,
    Once transaction data is posted, GL Account cannot be made into an open item managed account. However, you can consider the following options:
    1. GL Account Balance is ZERO: If the GL Account balance is ZERO, the GL Master record can be changed to Open Item managed Account or vice versa. But this will not change the transaction data already posted. Only future transaction data will be open item managed.
    2. Until SAP version 4.0B SAP has provided a program to convert a GL Account to open item managed account after transaction data is posted (or vice versa). You can execute this program by blocking the GL Account and this will make the required changes in tables and also change GL Master record.
    But this program is not available for execution in higher versions. Hence, you can copy the program into a Z Program and execute it. The name of the standard program is RFSEPA02.
    Thanks
    Murali.

  • Open Item ,Close Item

    Hi,
    Can you please tell me , What are open item ,Close Item, Line Item in general terms(so icould understand easily).
    Thanks,
    Naresh.

    Hi,
    open item : Open items arise from every posting transaction in a contract account and reflect unfinished business transactions. For example, an invoice item that has not yet been paid is recorded as an open item in the contract account until it is paid and cleared. The facility to manage line items on an open item basis enables you to check which receivables and payables are outstanding. In Contract Accounts Receivable and Payable, your accounts must be managed on an open item basis in order to be able to use most procedures (such as dunning or payment).
    closed :
    You are editing an account with contract status Closed when the following applies:
    There are outstanding receivables for this account or another account of the business partner.
    You wish to redirect any incoming payments for this account to a special work account or CpD (suspense) account using the Posting Control Rules.
    For accounts with contract status Closed you can change the values of the following fields:
    Closed Account with Outstanding Receivables
    Posting Control Group
    Line Item
    Line item that provides a detailed audit trail of the development of the amounts displayed in an asset.
    A line item is created for each transaction for each depreciation area where posting takes place. The line item contains the:
    Transaction type
    Asset value date
    Amount posted
    Depreciation and interest from the transaction
    Proportional accumulated depreciation, if applicable
    Regards,
    Marasa.

  • Hidden "open item management" field

    Hello,
    I want to change a G/L account into a reconciliation account.
    Therefore I need to set it with open item management.
    I have changed the field status into "Reconcil. accounts".
    However, the "open item management" field is hidden.
    How can I show it in the account?
    Are there any other settings that I need to do?
    Thank you for your feedback.
    Kind regards,
    Linda

    HI,
    1.
    Reconsilation accounts you can't maintain as Open item basis.
    So it not possible to select open item managaemnet for Reconsilation accounts.
    2.check the field status of that gl account in OBD4& OB26( change activity).
    CHANDRA
    Edited by: Chandra Sekhar Reddy.Botla on Feb 15, 2008 10:16 AM

  • FBL5N - Invoice History by Open Items at Key Date

    Hi Experts.
    I have a doubt. Is it posible in FBL5N to get the invoice status information by " Open Items: Open at key date" ?
    e.g. if I change the baseline date or House Bank information in 08/25/2010 and I get the report using the date: 08/24/2010, how can I get the information in that date?
    In my case, the system always show the last change, and not the invoice situation in specific date.
    Thanks .

    Yes, The system dislays the data with the current details (After changes).
    For open item key date, it consider the posting date (Which can not be changes, once document is posted).
    Regards,
    Gaurav

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