Changeability of Purchasing Document During/After Release

Dear All
I want that whenever there is any kind of change in PR/PO after start of release process the PR/PO should get de-released.I mean if PR/PO quantity is increased or decreased by 1 ea or price is increased or decreased by even 1 Re or any kind of change(e.g payment terms) then also the PR/PO should get dereleased if it has been approved for some level.
How can I achieve this?? What should be the changeability status for release indicator or is there any other way out?

Hi Satish,
Either u maintain 4 or 6 in release indicator, system is not revoking ur relaese strategy its own after change in price or Qty
The only solution is that in version tab if u check the complete check box, then it will revoke and u have to release it again.
but problem is that user usually forget to check that complete check box and save and relaese strategy not revoke.
Solution is as i think and applied that u must have make some fields mandatory in version so that user has to go in version tab to filled that mandatory field with that and ask the user to check the complete check box.
2nd solution is set message MEDCM 014 as Error in Configuration. This will prevent GR for the changed quantity (even if it is not released).
this may help u !
Regards,
Pardeep Malik

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Purchase order changes after release

Hi,
How can I block a purchase order to any changes after release it and then, in case of need, mark for deletion the purchase order itens?
Regards,
Maria

Hi,
To block any changes in the purchase order to after release, set Changeability indicator as 1 for Release ID "R" in following path & save.:
SPRO ->MM - Purchasing -> PO -> Rlease Procedure for PO -> Define Release for PO -> Release Indicator
NOTE:If you set Changeability indicator as 3, PO can be changed after release and trigger a new release strategy based on value changes.
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Biju K

Will it be possible to create new version of document only after releasing

Dear Expert,
is it possible to create a new version of the document only after release of the document...i don't want document version should be created other then release status.
Bhuwan

Hello,
Since you are a technical consultant also, probably you are in a better position to deside how to achieve this.
You will have to develop a user exit which will check status/ Release Indicator of Document when new version option is clicked through CV01N/ 2N/ 3N/ 4N transaction and take necessary action.
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Purchasing Document cannot be released Urgent ?????

hi
when i try to unrelease the PO thru Txn ME29N
the system gives the said message
Purchasing document 4800003821 cannot be released
Message no. MEPO823
even when i enter the po no it on starts give the message
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its urgent

may be missing of Authorizations ?
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Purchasing document **** cannot be released

Dear exports,when I implement the Enhancement M06E0004, the Release strategy EKKO-FRGSX is null ,so i can't release Purchasing document, can anybody help me, and tell me why?

>
Chandralekha wrote:
> Hi,
>
> Check the entry EKKO and cehck the status for that FRGSX field. If it is null then try to update the entry using the UPDATE <<TABLE>> set frgsx ='<<value>>' where ebeln = '<<valkue>>.
>
> Pls try to udpate statement and try to set the entry and try to run the exit.
>
>
> Reward if helpful.
>
> Best Wishes,
> Chandralekha
NO, you do NOT do a direct table update on EKKO to fix a little problem like this - or to fix any problem.
The release strategy for your POs is set up for each PO order type in config. Ask your functional consultant why this is not set in the way you expect.

Release Tab in purchase order disappear after release using ME29n

Hi there,
We are busy testing support stacks (upgrading from ECC6 SAP_APPL SAPKH60305 to SAPKH60307)and we've come accross a strange problem. When we create a normal purchase order (ME21n) the purchase order does pick up a release strategy. Using the older ME28 transaction to release this purchase order, everything is fine. We can use ME28 to release the purchase order, as well as unreleasing the purchase order, as often as we want (the same purchase order). When we use transaction ME29n the release tab in the purchase order just simply disappears after saving. In the purchase order header changes, the release change is visible, but the release tab is missing. This purchase order is now not subject for release, and a goods receipt is possible without release. I checked in table EKKO as well and the release fields in this table for this purchase order is empty.
Has anybody had a similar experience? Any advise would be greatly appreciated.
Regards
Christo Vermeulen

Hi Christo Vermeulen,
I have detected the same problem as reported by you. Did you solve it? Do you know how can I procedure to solve it?
Thanks in advanced,
Eder Nicoleti

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Release Procedure for every Purchasing documents

Hi,
for a procument of material eg:- Material007
Can I set Release Procedure for Purchase rquisition
then after releasing Purchase rquisition i need to create a RFQ
which is also subject to Release Procedure ,After releasing RFQ I should able to enter into a Contract,which also subject to Release Procedure ,After releasing Contract i need to create a Purchase Order which is also subject to Release Procedure,After releasing Purchase Order only I should be able to Receive the goods.
Is it possible to do this way ?Can any one help me?
Thanks

Why you want to put so many locks??????
well if case your required use below steps for all document typew in IMG.
suggestion to download the BBP from below link also
http://help.sap.com/bestpractices/BBLibrary/bblibrary_start.htm
3.4.24     Releasing Procedure for Purchase Documents
Use
This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1     Creation of Characteristics
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Characteristic
Transaction Code     CT04
2.     On the Characteristic screen, make the following entries.
3.     In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.
Field name     Description     User action and values     Note
Select Addnl Data tab
Table Name     Table Name     CEKKO
Field Name     Field Name     GNETW
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.
Select Basic Data tab
Description     Description     Total net order value
Status     Status     Released
Data Type     Data type     Currency format     Selected by system
Number of characters     Number of characters     15
Decimal places     Decimal places     2
Currency     Currency     INR
Interval vals allowed     Interval values allowed     Check this tick box
Multiple Values     Multiple values allowed     Select this radio button
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the characteristic.
3.4.24.2     Creation of Class
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Class
Transaction Code     CL02
2.     On the Class screen, make the following entries:
Field name     Description     User action and values     Note
Class     Class     PORELPROC
Class Type     Class Type     032
Choose Create icon or white paper icon to create new class.
Description     Description     Purchase Order Release Procedure
Status     Status     Released
Choose Char. Tab to input characteristic name.
Characteristic     Characteristic     POVAL     Created in above step
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.
Result
Class type 032: Class PORELPROC created.
3.4.24.3     Configuration of Release Procedure
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Define Release Procedure for Purchase Orders
Transaction Code     SPRO
2.     On executing the transaction system will give a popup screen choose Release Groups, system will display Change View u201CRelease Groups: External Purchasing Documentu201D: Overview.
3.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Rel. Group     Release Group     02
Class     Class Name      PORELPROC     Created in above step
Description     Description     PO Release Procedure
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the entries.
6.     Choose yellow arrow to go back to popup screen.
7.     Choose Release Codes to select.
8.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Grp     Release group     02     Created in above step
Code     Release Code     01
Workflow     Workflow     Leave it blank
Description     Description     Purchase Officer
Grp     Release group     02     Created in above step
Code     Release Code     02
Workflow     Workflow     Leave it blank
Description     Description     Materials Manager
9.     Choose Enter to complete the entries
10.     Choose Save icon or Ctrl + S to save the entries.
11.     Choose yellow arrow to go back to popup screen.
12.     Choose Release indicator to select.
13.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Release ind.     Release Indicator     1
Released     Released     Leave it blank
Chgable     Changeability     4
Value change %     Change of value     10%
Description     Description     Purchase Order Blocked
Go to 2nd line and input the following values:
Release ind.     Release Indicator     2
Released     Released     Select Check box
Changeable     Changeability     6
Description     Description     Purchase Order Released
14.     Choose Enter to complete the entries
15.     Choose Save icon or Ctrl + S to save the entries.
16.     Choose yellow arrow to go back to popup screen.
17.     Choose Release Strategies to select.
18.     Choose New Entries icon and make the following entries:
19.     System will give new screen New Entries: Details of Added Entries
Field name     Description     User action and values     Note
Release Group     Release group     02
Rel. Stategy     Release Strategy     S1
          Capital Items Release
Release Code     Release Code 1     01
Release Code     Release Code 2     02
20.     Choose Enter to complete the entries.
21.     Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.
22.     Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.
23.     Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.
24.     Choose Next Screen icon or choose F8 to continue.
25.     If you want to simulate the release procedure you can choose Release Simulation icon.
26.     Choose Enter to complete the entries.
27.     To save the settings choose Save icon or Ctrl + S.
Result
Release procedure is saved.
3.4.24.4     Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value in the following step. If you do not want release procedure you may change the value to Zero.
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Cross-Application Components  Classification System  Assignments  Assign Object to Classes
Transaction Code     CL20N
2.     On the Class screen, make the following entries:
Field name     Description          User action and values     Note
Class Type     Class Type          032
Choose Enter to Assign values.
Release group     Release Group          02
Rel. Strategy     Release strategy          S1
Choose Enter.
System will give Class name in Assignments, Double choose Class Name.
System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.

Disabling selected Purchase Order field(s) after released/approved

Hi Experts,
I have a requirement to disable specific Purchase Order fields after released via ME29N.
For example, in Purchase Requisition - I can "Release Indicator - Field Selection Key" to control Purchase Requisition screen layout. However, for Purchase Order - the configuration for "Release Indicator" consist only standard default "Chgable" options.
Question:
Is there a way to customize the Purchase Order "Release Indicator" for screen layout based on customer requirements other that using the default as mentioned above?
Thank you.
Steven

Hi Padmasri,
I understand your explanation on the standard SAP behavior.
Nevertheless, I'm looking for some flexibility to meet customer requirement. Like in Purchase Requisition, there is option to further customize the screen layout by linking it to the "Release Indicator".
Therefore, apart from the standard 6 options given by standard SAP, can we add/customize the options? For example, my customer may one to change a field in the Purchase Order even after released.
Thank you.
Steven

Changing Purchase Reqs after release.

After releasing a Preq (Cost Centre), if we attempt to change it in ME52N everything on the line's display only. So I can't increase the qty for example and send for re-approval (trigger the release strategy). This is normal?
The Changeability indicator in OMGQ for the release indicator (F - released) was blank. I changed this to 4 but neither allow us to change the Preq after realease. Could you maybe advise please? Is it possible to change the req after release, seems odd I can't?

Hello,
in customizing for release indicator, you must check also field "Field selection key" which is defined under "Material management --> Purchasing --> Purchase requisition --> Define screen layout at document level". You should check the "Field selection key" assigned to your release indicator: that key defines the mandatory, optional and view-only fields in Purchase documents, and can be linked to a release status.
Hope to be useful.
Best regards,
Andrea

Purcahse document cannot be released after PO reject using ME29N

Hi gurus/experts,
is it SAP standard behaviour that once PO was rejected using ME9N, the PO document cannot be release anymore ?
if that is tha case, how can an approval reject the approval so that the release status can go back to previous release code ?
TQ

Hi,
It is possible to go back into ME29N and cancel the rejection, then the purchase order is available for approval again. The reject icon will change to a reverse rejection button after the rejection is done..
Normal process is after rejection the buyer will cancel the rejection, make any necessary changes and save. This will return the purchase order for approval. The buyers changes may reset the entire approval process if they exceed the conditions configured for resetting the approvals.
James

Release Procedure for Service Entry Sheet Wr to the Purchasing document

Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
I tried thru ML85 System says that no suitable purchasing document is available for release.
thank u
Nagarjuna
Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PM

the same configuration is not working in DEV environment but working fine in Quality and PRD

Purchase Requisitions Change after create existing document.

Hi,
We want to restrict System not allow to change the Purchase Requisition Quantity after create the existing document RFQ & PO with reference of PR.
Regards
Aamir

Dear Amir,
We had also faced same problem in our organization 2 years back. Then I have change the screenlayout of ME52N as follows.
SPRO -> Materials Management -> Purchasing - > Purchase Requistion -> Define screeen layout at document level -> Create new entry ME52N by coping ME52. Then goto qty & price field, tick the Qty field as display.
Due to this changes in PR Qty in ME52N will not be possible. If any change in PR QTY before creation of PO has to be done then user has to delete that line item in ME52N & create new line item in same PR.
This development is successful at our end.
Regards,
Shekhar Gaikwad.
SAP MM Consultant

Re: Purchasing document 13000040 not subject to release strategy

Dear all
i am create PO some qty it's showing release indicates,but some PO's as 0 qty ,that po's not showing release indicates below error is showing,
Purchasing document 13000040 not subject to release strategy

hi..
please check your release strategy characteristics ..whether it is net value or quantity...
bcz..i think u have taken quantity as one of ur characteristics and given cond that..quantity should not greater than zero.
Please chk this setting and let me know..
Thanks

Purchasing document 13000040 not subject to release strategy

Dear all
iam create Po
30 or 30+ qty it is showing Release code but less-then 30 qty its showing bellow error
how rectify this error
Purchasing document 13000040 not subject to release strategy

HI
you are creating two thread for same requirement
check your following thread
[how to set Release indicator ,ofter quantity change PO release cancel;
as qty change your value will get change in PO
as you are changing qty now try following
keep qty less than 30 and change price increase it you will get Po for release,means your release procedure set for value of PO
Regards
Kailas Ugale

Changeability of Purchasing Document During/After Release

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