Changing business area on a cost center
We mainly use HR, but we use some FI/CO for accounting. (I am no expert in FI/CO whatsoever - so please excuse any incorrect terms).
Our users have entered incorrect business area to a cost center.
This business area is now registered on employees, and payroll/posting has been run up unitil October 2010.
If I try to change business area from 01.11.2009 (realize it is probably not good to change earlier due to postings); I get the following error message: "Field change Business Area is not possible (transaction data already exists)"
In addition, the message says: If you still want to change the object, select a suitable change interval by choosing "Edit -> Analysis period...". However, trying to change the analysis period I am told I have to choose year end.
My questions are:
1. Is there a way I can change business area from 01.11.2009 ?
2. Is there a way to change area earlier - and if so, what are the impacts+
I appreciate any help
Kirsten
Edited by: Kibo on Oct 11, 2009 2:44 PM
Hi Kirsten,
Normally, it's not possible to change business area during a fiscal year once there is already postings in this Fiscal Year.
The reason is to make sure that there is no change within the fiscal year since you then would have different postings - cost center belonging to different business areas within the same fiscal year. Meaning that it is possible to change the business area for the next fiscal year like described in the long text of the error message KS134. The reason is that it is to avoid inconsistency update of the table (COSS, COEP, or COSP).
Although, If the following requirements are met, than it is is possible to change the business area during a fiscal year with the
help of the note 62716:
1. The change interval is set to period limits
2. There is no dependent actual transaction data in the change interval
or afterwards.
3. There must already be an analysis period for the respective cost
center which starts on the first day of the chosen period. If this
is not the case, you can create one with 'Change cost center'
If the requirements are met, you can run the report RKACOR06 in SE38
safely. I recommend you to execute the report first with Test Run on
your test system.
Regards,
Greta
Similar Messages
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Cost Center validity period change & Business area assignment to cost cente
We are facing with error KS134 - Transaction data already exists for the period.
We tried to create new cost center with period split. But I am getting error KS133 - Deletion is not possible (dependent records exist in table ).
Hence even creation of the new cost center is not possible. We alrady have Validity Period from 1.04.2005 to 31.12.9999.
Is there any alternative solution ?
SumeetHi Sumeet,
The fields in Cost Center Master Data are "Time-Dependent" and you can see the Time-Dependency of each field in OKEG transaction code where you can find "Business Area" to be "Fiscal-Year" based.
So, if at all you need to change the Business Area, it would be possible in next financial year only...
And also, because, your Cost Center is defined from 01.04.2005 to 31.12.999, there is no way that you can change the validity period so as to create / extend in the same period-lap.
I hope you got it...
Srikanth Munnaluri
Edited by: Srikanth Munnaluri on Apr 8, 2009 3:11 PM -
How to suppress business area feild in cost center master data urgent plzzz
how to suppress business area feild in cost center master data
Hi ,
Please check these notes
Note 606933 OKEON: Business area is no required entry field
Note 506308 OKEON: Business area financial statement prevents change
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It might be possible to create a modification,.
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Dear Guru's
We created a Cost center for a validity period of 01.01.2006 to 31.12.9999 with a business area of ABC.
Transactions and line items are existed in the cost center
Now we decided to change the business area of the cost center from the ABC TO XYZ. I went to KS02 here the filed is editable mode when i enter the new business area for cost center it gives a message in the following manner.
Field change Business Area is not possible (transaction data already exists)
Message no. KS134
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Thanks and RegardsDear Laxmi,
There are records that have been created and hence the system is not allowing you to change the data. Change the analysis period and then system would allow you.
KS02 -> Enter the Controlling area -> Enter the cost centre -> go to menu "EDIT- Analysis period" -> click on the button "Other Analysis Period" and change the validity.
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Hi,
Initially I booked an entry in cost center A, which has functional area (FA), say FA1.
After that, I would like to change the FA in cost center A through KS02. But failed, with error message:
Transaction data exists; note long text.
Procedure
If a change to the functional area is absolutely necessary, this can be completed by following the instructions of SAPnet database note 115840.
OK fine. This make sense that I need to reverse my posting. After I made the reversal entry and checked the KSB1 is 0 for cost center A.
Then, I try to change FA again for cost center A, using KS02.
Issue: same error message.
Any idea? Help needed.
Thanks in advance.Hello,
I just reproduced that on your test system.
Cancelling the postings to a value of 0,00 on a cost center is not enough to be able to change the functional area in a cost center.
You have to delete the transaction data from the cost center. You can use report ZKACOR21 to do that. Please see SAP note 175522 regarding that report.
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2. whe1.Conducted power user, End user training and
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Business Area assignment to cost center
First time we have assigned Business areas to Cost Centers on 31.03.2009 effective from 01.04.2009. But since some of the cost centers(28 nos out of 300) have Transaction data (error message KS134) we could not assign Business Areas.
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And now we are testing this scenario in test server. Since we will have to replace the existing cost center assignments with Work center(PP/PM), Asset(FI/IM), Positions(HR), we have started with Asset transaction AS02.
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Suppress business area field in cost center master data(KS01)
Hi
As the client is not using business area, he don't want the business area field to appear in the cost center creation screen(KS01).
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AravindHi Aitipamula,
Have you looked transaction code <b>OB65</b> to deactive the business area?
Also you can technically use transaction variant (t/code SHD0) to supress the field. For more information, please check this link.
http://help.sap.com/saphelp_nw04/helpdata/en/7d/f639fb015111d396480000e82de14a/content.htm
Hope this will help.
Regards,
Ferry Lianto
Please reward points if helpful. -
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Hi
How to change business are in the already created cost center ???? Pls advice
ThanxHi
SAP note 62716 covers this process to change BA if data already exists:
I have copied below in case you dont have access to notes:
Symptom
When you attempt to change the company code or the business area in the master record of the cost center, the system displays message KS020 or KS134 because dependent data already exists, or the system displays message KS021 because the change interval is not set to the year limits.
Enhancement: As of Release 4.6C the report RKACOR06 is enhanced so that you can also change the master data from business processes (CO-ABC, Activity Based Costing) correspondingly.
Reason and Prerequisites
For actual postings, the company code is updated in the document. It is therefore not possible to change the company code of the participating account assignment (for example cost center) later on.
The checks for dependent data, however, are carried out on year level. For this reason, it is not possible to change the company code or the business area during the fiscal year.
Solution
Using report RKACOR06, you can also make changes to the company code and the business area in the master record of the cost center during the fiscal year if the following requirements are met:
1. The change interval is set to period limits
2. There is no dependent actual transaction data in the change interval or afterwards.
3. There must already be an analysis period for the respective cost center which starts on the first day of the chosen period. If this is not the case, you can create one with 'Change cost center' - KS02 (for example, by changing the cost center manager).
If the system contains dependent planning data in a plan integrated version, any respective profit centers and extended general ledgers that exist must be restructured. For profit center accounting, you can use Transaction 1KE0 for this purpose.
Caution! If you change the company code of a cost center, a reversal of a posting in a different period can no longer be carried out if the cost center is assigned to another company code in the reversal period.
Report RKACOR06 is contained in the standard system as of Release 3.1I.
For prior releases, you can download the report from the FTP server sapserv3 from the directory /general/R3server/abap/note.0062716.
Report RKACOR06 does not generate any change pointers. Thus, if you want to send the change of cost centers via ALE, use Transaction BD16.
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Dear all,
I would like to transfer an asset from 1 cost center to new cost center which is crossing business area.
i had searched through forum and found there are only 2 ways to maintain this.
i would like to maintain same asset number for this transfer, therefore i activate iMG > Specify Time-Independent Management of Organiz. Units.
However when i change this using AS02, error message shown F5 814 "Document Type not defined".
Kindly advise on the necessary config...Hi
Please check the content of online help documents for the IMG customizing: Asset Accounting -> Master Data -> Specify Time-Independent Management of Organiz. Units:
You need to make this specification if the following applies: You want to be able to change the assignment to a business area or cost center using a simple master data transaction, although you create balance sheets at the business area level or profit center level. The system then automatically creates a transfer document when you make this master data change to the business area or cost center
That means you have to define a document type for the transfer document created by above activity.
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George -
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Hi Friends,
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or pls send me to mail i .e [email protected]
Thanking u,
Siva S.Hello,
Business area is higher in hierarchy compared to Profit center. A business area can have multiple PCs assigned to it.
Business area is used for reporting for internal -management accounting purpose. Financial statements for internal purposes can be drawn for BA just as for Co Cd for external and auditory purpose.
Profit center are operation entities and lower in hierarchy, have a person reponsible and many cost centers can be assigned to one PC. It is used only for statistical purpose.Profit center data canbe rolled up to BA data.
Also see:
http://help.sap.com/saphelp_47x200/helpdata/en/02/30793485231774e10000009b38f83b/frameset.htm
Thanks,
Sourabh -
Function Area derive from cost center
Hi, here is a question.
The function area was input in the cost center master data. Cost center A ( Function area 1000), Cost center B (Function area 2000)
Then creat a PO with Account Assignment Category(K), Item Category (B), input the cost center A in the PO.
When I do MIRO, I change the cost center (A TO B), but the function is still 1000, not change to 2000. But if I delete the Function area in MIRO first, then change the cost center, the function area update to 2000.
There is no default function area in GL account and cost element, also no substitution.
Is it standard in SAP? I want the Function area can be updated with the cost center. Any method?Here is what SAP help says about this.
Functional area field for postings - ready for input?
You can enter the functional area directly when entering G/L account postings, provided the "Functional area" field is shown in the field status group of the G/L account.
SAP recommends that you do not show the "Functional area" field in the field status group of the G/L account, but rather that you have the system determine the functional area of the account assignment. This eliminates the risk of the user entering incorrect functional areas.
You said you have functional area in cost center master data. When you post documents, do you get func. area from the cost center automatically or not? -
0315 infotype error when we are updating the cost center
Hi Experts
for one employee when i am going to change the cost center in 0315 infotype it is giving the error like
cost center does not exist in CSKS . but i checke in CSKS table it is availble in CSKS
but i noticed one point in this t-code for last costcenter , controlling area is not availble.
is this the cause for error.
Plz advise.
ThanksHi,
If you are checking the cost center by querying on CSKS table, The cost center should be of length 10.
You need to append Zeros to the cost center in the front to make the length as 10 and pass it to CSKS table.
Use the FM CONVERSION_EXIT_ALPHA_INPUT to input zeros in the front.
Thanks,
Sowmya -
Funtional area assinged to cost center.
Dear Sap Friends,
Please explain to me what is the reason FI functional area assinged to the cost center? and what is transaction code.
Warm Regards
PaulThe profit and loss account of an organizatioin can be prepared in two ways
1. Periodic accounting
2. Cost of Sales accounting
In cost of sales accounting, the expenditure incurred in order to get a revenue, is treated as cost of sales. For example manufacturing expenses.
In SAP, since expenditures are booked to cost centers, it makes sense to assign functional area ato a cost center.
You can configure functional areas in SPRO, financial accounting>financial accounting global settings>company code>cost of sales accounting>functional area-->define functional area
The functional area is assigned to a cost center in the transaction code KS01, at the time of creating a cost center or in KS02, if the cost center is alreay created and no functional area is assigned or the functional area is to be changed.
Hope this helps
Srinivasa Vepa -
Change the Accounting document fields cost center and profit center
Dear Experts,
User has posted document with wrong profit center
For that we subjected that he can go to the profit center actual posting T.Code 9ke0 but with that he can only change the Profit center document with that there is no accounting side updating
I have tried with Document Change Rules, Line Item for fields cost center and profit center in that while configuring I did not get any error message,
But in the document I am unable to changing the same fields cost center and profit center
Can any body please guide me to resolve the issue?
Essentially I want to change the Accounting document fields cost center and profit center
Thanks in Advance,
WiswanathHello,
Once the documents are posted in FI module, the system doesn't allow anybody to change the cost objects (cost center, profit center, internal order). The only fields you can change through FB02 transaction are the Line item text (BSEG-SGTXT) and the assignment (BSEG-ZUONR).
If you want to get a change to the cost object to be reflected from FI to CO, you should reverse the FI documents with wrong cost objects and post new documents with correct cost center, profit center.
Hope it helps you.
Cheers,
Daniel.
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