Changing multiple cross references

If I have multiple cross references that link to heading A and I want them all to link to Heading B, is there a way to change them all at once or do I have to change them one at a time?

Try to select all the cross references on cross reference panel, then select cross reference options and from there change Heading A with Heading B, I hope it may help.

Similar Messages

Can I change a cross reference display without having to recreate it?

WHen cross references are to figures on the same page, I let the cross reference point to the paragraph number only ("see View 25"). When it is on another page, I use paragraph number and page ("See View 25 on page 34"). But when my text changes, sometimes text moves, sometimes images move and I need to change the cross reference. It is quite bothersome, I have to rmeove the old one and create a new one, hunting for the cross reference in a list of 150 or so.
Is there a simpler way? E.g. put the insertion point in the cross reference and than some easy way to select a different appearance?

Thanks for stepping in, Jan. I'm glad the smart page-reference building blocks in Cross-References Pro can actually do what I hoped it could, to solve this riddle for the original poster. I did a quick test, just to be sure it worked as I expected, and it does! It would be great for Adobe to license your technology and build this into InDesign, along with the rest of the extra-strength cross-reference abilities. (Disclaimer: I'm not connected to DTP Tools other than being a happy user.)
As to the unwanted space, perhaps a character style in nested and/or GREP style could apply some kind of width adjustment that would reduce the displacement to an absolute minimum.
Regards,
Peter
Peter Gold
Jan Macuch wrote:
Hi, sorry for being a little late on this one. Here's a sample of the Cross-Reference PRO format you're looking for is:
See Figure <paranum/> <pagenum usesectionname="true" forcearabic="true" usepage="true" pagetext="on page #" usethis="true" thistext=" " usenext="true" nexttext="on the next page" useprev="true" prevtext="on the previous page" useopposite="true" oppositetext="on the opposite page"/>
The trick is that you include the words "on" and "on the" in the page wording definitions, but insert just emptu space for the This Page setting. There's a glitch that you end up with an extra space after the reference, but you can replace the normal space by a hair space (code ^| ) which makes it quite tolerable.
Jan Macuch
DTP Tools

Changing cross-reference formats - what do my options mean?

Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana

adrianaharper wrote:
Hi all, using TCS2 on Win 7 64 bit.
I have a question about changing a cross-reference format. I have one that is "<paratext>" right now - the " included. So my xref says (for example):
For more information, please see "Appendix 1".
I want to change this to that it doesn't show quotation marks anymore. I know the HOW of doing this, my question is once I have made the change, a dialogue box appears asking me which cross-references this change should apply to. My options are:
Internal Cross-References
References to All Open Documents
References to All Documents
I don't know which one I should chose. I am working in a book structure that has a bunch of FM files imported to form chapters. Each file file uses this old style xref so I need to update the xref format in each file (I think I need to do this one by one) and in some instances my xrefs are within the same doc, sometimes they are to other files within the FM book. So I think I need to pick 'References to All Documents' but it says there is no undo so I'm seeking advice first!
Many thanks in advance,
Adriana
Internal means only within the current document. All open, and all, are self-explanatory.
Your question shows that you're not sure what will happen when all instances of the cross-references that use the format are changed, either because you can't remember what you created in your own book, or because you're working on a book created by someone else, or that you collaborate on with others.
Don't let "no undo" scare you off. You can undo the result by saving all the files, before you do the changes. From within the book window, hold Shift while clicking the File menu - Save changes to Save All Files in Book. Or, from within any open file, hold Shift while clicking the File menu - Save changes to Save All Open Files. After you save the files, performing any non-undoable operation like changing the cross-reference format only makes the changes, but doesn't save the affected files. These actions are undoable by holding Shift while clicking the File menu again; from within a book window, Close becomes Close All Files in Book, and from with an open file, Close becomes Close all open files. When prompted to save, click Don't Save. Alternatively, from within each open and changed file, File > Revert prompts for confirmation, and if you choose to continue, the last-saved version of the file reopens.
If you want yet another safety layer, copy the whole file structure that will be affected to a safe location. If the set of assets is sprinkled all around the system, Bruce Foster's inexpensive FM plug-in "archive" will copy the whole collection into one place: http://home.comcast.net/~bruce.foster/products.htm.
HTH
Regards,
Peter Gold
KnowHow ProServices

Broken bookmark cross references in Printed Documentation

Hi,
I'am using RH 10 to generate a printed documentation output. What i notice is that the book marked cross references are broken in the Printed Documentation output. Other cross references are linking fine, but, the bookmarked cross references do not link to their destination.
I generated a chm file for the project and the bookmarked cross references appear fine there. Is there anything that could be tried to rectify this problem.
Please note that i'am using HTML files as the source files to convert to a Word output.
Thanks,
Rupesh

There's no easy way to do this. RH doesn't include any
sequence that will convert to a cross-reference in Word, and
inserting multiple cross-references in Word isn't as easy as
executing a find-and-replace command. The best workaround I've
found so far is this:
1. In your RH doc, include a reference that is easily
distinguished from other text. For example, "For information on
Project Beta, see page BETA."
2. Generate the Word document.
3. Find the first instance of "BETA."
4. Insert a cross-reference to the page number of the Beta
heading.
5. Toggle the field code.
6. Copy the field.
7. Find the next instance of your special text ("BETA" in
this example).
8. Paste the field reference.
9. Repeat this process until you're finished.
Unfortunately, the field code references change each time you
generate the document. Equally unfortunately, Word won't recognize
regular braces and text as a field code reference - you have to use
the Ctrl+F9 sequence to generate them manually. So you can't just
generate the document, insert the first cross-reference, and then
replace "BETA" with {PAGEREF _Ref### \h} across your entire
document - it won't work. Instead, you must visit each reference
and paste the field code sequence manually.
If someone else can improve on this process, I'm sure a lot
of people would be happy. If not, it's the easiest workaround I've
seen here, so you might find it useful.

Cross-references in printed doc

I am thinking about converting a FrameMaker book to RoboHelp,
where I can generate it as CHM or PDF. But I don't want to lose the
page numbers in cross references. RoboHelp seems to convert them to
hyperlinks, which are included in the resulting printed
documentation (DOC). But I would really like to include page number
references as well in the final PDF. Has anyone found a way to do
this?

There's no easy way to do this. RH doesn't include any
sequence that will convert to a cross-reference in Word, and
inserting multiple cross-references in Word isn't as easy as
executing a find-and-replace command. The best workaround I've
found so far is this:
1. In your RH doc, include a reference that is easily
distinguished from other text. For example, "For information on
Project Beta, see page BETA."
2. Generate the Word document.
3. Find the first instance of "BETA."
4. Insert a cross-reference to the page number of the Beta
heading.
5. Toggle the field code.
6. Copy the field.
7. Find the next instance of your special text ("BETA" in
this example).
8. Paste the field reference.
9. Repeat this process until you're finished.
Unfortunately, the field code references change each time you
generate the document. Equally unfortunately, Word won't recognize
regular braces and text as a field code reference - you have to use
the Ctrl+F9 sequence to generate them manually. So you can't just
generate the document, insert the first cross-reference, and then
replace "BETA" with {PAGEREF _Ref### \h} across your entire
document - it won't work. Instead, you must visit each reference
and paste the field code sequence manually.
If someone else can improve on this process, I'm sure a lot
of people would be happy. If not, it's the easiest workaround I've
seen here, so you might find it useful.

Cross reference options

Hi there.
I got a problem with my cross references and I was hoping to get the answer here.
My problem is:
When I'm adding a cross reference in my document and want to include the full paragraph and page number, it says "paragraph name on page XX" Most of my documents are in Norwegian, so I wonder if there is a way to chanage the language or the phrases ("on page" in this example) that are auto generated by indesign to something in my language?
Thanks for any help
Rune

You can create your own cross-reference formatting.
From the Hyperlinks panel menu, choose Define Cross-Reference Formatting.
Select the format on the left you want to redefine. Click the + sign which will duplicate the style and call it [Stylename]1. You can rename that. Now use Definition box below to refine the format name in Norwegian. Click OK.
Now change your cross-reference to use this new format.

Word cross references not converting to hyperlinks

The cross references (i.e. {REF Welcome \h}) to bookmarks in
my Word document are not converting to hyperlinks in the HTML when
I have "Convert references into hyperlinks" checked when importing
the Word document (either in doc or docx format). This did work
with the older version Robohelp 5. Is there a setting I'm missing?
Thank you!
Pat

You said you've tried mapping styles.
I solved a similar situation. This involved a FrameMaker book imported by reference to RoboHelp. A cross reference to the paragraph style "Figure Title" was not getting converted.
I realized that in RoboHelp, I had mapped "Figure Title" to "None" or no output. (I do not want figure titles appearing in the online output, only in print).
Therefore, since the style was not mapped, the content was excluded and the cross reference did not get converted.
A different situation, but perhaps it can point you in the right direction.
Try changing the cross reference in FrameMaker to the next nearest heading, table title, or figure title. See if that makes a difference.
Make sure all the styles from each of your FrameMaker files is mapped to a RoboHelp style.

Cut and Paste Cross References

As some of you know, I'm updating a book composed of chapter files, with cross references between chapters. This used to be incredibly buggy, with crashes and broken references common. Some of that is improved in CS5.5, but a couple of big issues remain, and I'm wondering if anybody has any suggestions.
Two problems:
You generally can't cut and paste a cross reference. I have text that says "see page 27". I want to move this somewhere else in the same document. Cut it. Paste it. The paste comes in looking like this: "see <?>" -- and you get a broken link in the Hyperlinks panel. That really limits text editing. It doesn't always happen. Sometimes you'll paste and your cross reference works. But that's rare. And you can never copy and paste. That always breaks.
Cross references refer to absolute file pathnames. I'd like to rename some chapter files. But I dare not because I assume that all cross references to destinations in those files will break.
Anybody have any suggestions for either of these things? Number 1 is a real work-stopper right now.
Many thanks,
Steve

Okay, guys -- I've made some progress. And I really appreciate your support, now, and in the past.
Upgrading from 7.5.2 to 7.5.3 -- no improvement,
Save a new copy of the file via Save As -- no improvement,
Export as IDML and then just double-click the IDML to open it -- worked! (Is that the correct procedure? Anything else I need to do?)
It's still just about suicidal to try and edit text in any story containing multiple cross references to chapter files that aren't open. And adding a new cross reference is super-slow, during which time you're sure you're going to crash. But with the imported file, the new cross ref held.
One other point of confusion: new cross references display differently than ones created in older versions of the software. The old ones have dark grey boxes around them. New ones have light blue boxes. No mention of this in the help file that I could find. Even if you update an old cross ref, the dark grey remains. Only starting from scratch produces light blue.
Something corrupted that file, which IDML got rid of. It was corrupted by doing little more than adding or updating a bunch of cross references, and doing some minor text editing. No images in the file, so that had nothing to do with it.
Chapter file sizes, since you asked, are anywhere from 3 to 40 mb. The file I was having problems with is only 2.5 mb. The book contains 22 chapters. Long ago I converted it from one big file to separate chapters. Easier to manage, chapter numbering works more logically and chapter starts are easier to handle. But cross references worked a lot better with the single file.
In any event, problem solved for the moment, so thanks very much again. But Adobe really needs to look at this. It's been broken for way too long.
Steve

Is it possible to delete all cross-reference links in a PDF at once?

I have a 577 page PDF with multiple cross-references on each page.
Unfortuntely, this causes the document to load pages VERY slowly on my iPad.
Is it possible to delete these cross-reference links in one shot, rather than one by one?
I am using Acrobat 9.5, if it matters.
I tried Advanced - Document Processing - Remove All Links
But it didn't touch them.
Thanks

A simple, but not typically recommended to do this is simply print the PDF to a new PDF. The printing process will eliminate all such markup, including bookmarks. There may be a preflight script to do this or might even be possible with the PDF Optimizer (think I remember such an option, but can't check on this machine).

Existing cross Reference: how to change the name of the file it refers to?

Hi everybody,
I am a professional translator.
One client of mine sent me a complete FrameMaker 9 book file for translation.
I translated the content via a CAT-Tool and now am in the process of checking if cross references and markers are ok directly into the file.
I noticed that many cross references are linked to another file of the book. But in the process of translating each file separately, I gave them a slightly different name (I added the language at the end) so as to be able to recognise them eventually.
Now I have this problem: I cannot find in the cross reference interface where to change the name of the file into the new one the cross reference is supposed to refer to.
Am I right in wanting to change the file reference? If so, how do I do that?
Or is it better to avoid this task and rename the translated file into their original names ? Would it work then?
Thanks for your help.

... book file ...
... each file separately, I gave them a slightly different name (I added the language at the end) ...
I'm guessing that you renamed the component files by means other than using the Edit > Rename File from the Book menu.
If so, do over. Rename from the Book menu. It automatically revises all the cross-references in all the component files.
In a Book, the only thing that's safe to rename with the file manager is the .book file itself.

Changing font case in cross-references

When I cross-reference a section title that appears in uppercase in the text flow, is it possible for me to override the case to initial caps only?
My format is defined as “<$paratext>” on page\ <$pagenum>. The uppercase looks awkward in a sentence but works in the title. Retyping the cross-reference in the Marker Text makes no difference. It does however appear in initial caps in the xref markers list. ??

In the paratag for the source text of the heading, set it to be uppercase in the Fonts tab and type the text the way you want it to be with initial caps, then it will work in both the heading and the cross-ref.

Cross-reference failure when converted to PDF

One of my clients uses FrameMaker 7.1 to author their product documents, and convert everything to PDF before releasing it. I often see problems where cross-references within the document work in FrameMaker, but do not work as links in PDF, even though they show as links and the cursor in Acrobat changes correctly as it should when pointing to a link. I have now encountered a FrameMaker file where the cross-references worked as links in the first revision of a PDF, but a random selection of them didn't in the next revision, even though no changes were made to any cross-references in the original FM file. It's not an issue with my PC or that of the person who generated the files - we have tried the conversion on multiple installations and they all produce the same result. To fix it we've had to locate each failed link in the PDF and put it right manually in the FM source file. Has anyone else encountered this? Any thoughts on the cause?

DxCooper (not your real name, I guess),
The rigid approach is to check in the PDF Setup dialog, last tab "Links", whether the option "Create Named Destinations for All Elements and Paragraphs" is selected. This helps but the size of the PDF may increase considerably.
Another thing which may help, especially (but not limited to) if the documents originally were authored in previous versions of FrameMaker, is the use of what is described in the prose of the above mentioned dialog: Optimize the PDF size by running the described routines once for every file. As far as I remember you can select a book file for that feature.
HTH,
- Michael (who feels better, if he can write to people with a name)

How do I cross-reference photo folders?

My photos are organized in folders according to the week they were taken, and I want to keep it that way. But if I want to pull up just the photos that have my friend Brian in them, how can I do that?
First off iPhoto is NOT an option. I have used several versions of the iLife suite starting with Tiger, then moving on to Leopard and (currently) Snow Leopard. And the whole iLife suite is riddled with bugs to the point where I do not want to touch them as they are completely unreliable. DVD player crashes and freezes randomly, and falsely claims DVDs are damaged when they are brand new. Now I just use VLC, and my DVD movies play perfectly every time. Something I could almost never get DVD Player to do. I have tried using iWeb, but after a few "undos" and some editing, my links no longer work, and files get dropped for no reason.
I have tried tagging photos in iPhoto, and using one Smart Folder for each tagged category. It all works great for a while, but before long, newly tagged photos stop being added into the Smart Folders, and it defeats the whole purpose.
Not to mention that iPhoto creates a huge file, and wastes time identifying faces, which is an undesirable feature I can't seem to turn off.
I am guessing the whole problem with the iLife suit is that the library coding gets super easily corrupted if you make changes (and I am not even touching any of the files outside of iPhoto, iWeb, etc.)
I can't even make aliases to the folders and organize them that way for viewing in screensaver, because Snow Leopard's screen saver can't open the photos in an alias folder.
I'm NOT going to duplicate all my folders with different names and arrange them by category. That isn't organizing, that is duplicating, and completely wasting tons of file space.
Is there any program available I can get to replace iPhoto so I can cross-reference my photos into multiple categories? And is there a screen saver program I can use to make my own screen savers that can pull files from aliases, or some other referencing system?
Is there a patch I can get so that the default screensaver will open photos from an alias in Snow Leopard, the way it always used to? Why is it so difficult to deal with what should be simple, basic programs and file organization?
I love my MacBook Pro with Snow Leopard, and I love the professional programs I run on it such as Adobe and Maya, but why is the first party software complete garbage?
I know I don't sound like it at the moment, but I'm normally a polite person, I am just really frustrated right now. Just tired of banging my head trying to find ways to get around and outsmart the default programs on this OS, which has been futile, I might add.

I am so terribly glad you haven't come across the bugs I have because let me tell you they are terribly frustrating. I only wish I had made them up. There is nothing I like better than ranting without any justification whatsoever.
Okay enough of that. I really have come across these problems, and even though I may not have been too polite I don't need to be accused of falsification and stupidity thankyouverymuch.
If you had read my post you would have understood that choosing a folder is one of the many things I have tried to do that didn't work. The only folders that work have the actual files in them. And since I am trying to organize my photos into groups it does not make sense to duplicate folders of photos simply to make them work. That takes up too much space.
Instead what I am trying to do is to not duplicate anything, but find a way to have my photos organized into groups.
Further if iLife has not presented any problems for you, you must be a very casual user indeed. These programs do not provide the depth of use that advanced users like myself require. You can go back to selling shoddy products for Apple now.
Is it possible for people to respond with HELP instead of criticism?

Cross References in ID CC

I've seen cross reference questions, but none dealing with ID CC, which, I believe is 64-bit.
We've greatly expanded our use of cross-references with this new more power version with overall good success. However, ID still seems to insist on updating every cross-reference with every keystroke. What a pain.
I work with all book documents open to minimize this, but since it's across a network, it can still be pretty painful. In addition, some documents are used in multiple books so I use layers to control which cross-references are active any any given time.
It's getting very trying. Does anyone have experience with using 3rd party xref management software with ID CC?

Hi Van,
I fear, I expressed myself not very clear. I try again.
We have DITA structured documents. However, lastest status often was saved in the FM document. The xml documents often are not representing the final status.
When I open the FM8 document in FM9 everything looks pretty good.
But: When I want to save the document as xml with FM9, I'm getting errors regarding the cross references.
The cross references which were created in FM8 - doesn't matter, if a valid xml document or a FM document - always look the same.
(BTW: I don't think that in structured documents cross references always refer to elemts with a unique ID.)
example from xml which was created with FM8:
<xref href = "#id08B4A0R30E9" type = "fm:Chapter">"..."</xref>
the only difference in the FM document is that the element is called fm-xref there, as it's not an external url.
in FM9 those cross references are totally different.
example from xml which was created in FM9:
<xref href = "#id08B4A0R30E9" class = "- topic/xref">"..."</xref>
When saving the FM documents with the cross references from the first example as xml in FM9 (we don't have FM8 anymore), I get an error that the attribute type is not defined.
When having a xml document that was last changed with FM8 and opening/ saving this with FM9, there is no error.
At the moment I do not know how to solve this issue.
And also I'm not sure weather the same problem might accour again with change from FM9 to FM10 or else.
It is a great effort to make new cross references just because we upgraded from FM8 to FM9. (And of course always at most inconvienent time.)
As we are thinking of upgrading to FM10, it would be good to know before, if there are any similar issues to expect.
Or if there is an fix for FM9 or FM10 to avoid this at all.
Regards,
Anna

Error while creating Cross-reference table using Xreftool (PIP Ins)

Error while running xref.sh script unable to create cross reference table.
**Error: Exception in thread "main" java.lang.NoClassDefFoundError: oracle/tip/xref/tool/AdminTool**
Could not find xref directory within tip folder (/OracleAS_1/bpel/docs/workflow/oracle/tip)
searched for similar issue in OTN it says issue fixed by upgrading Oracle AS, we are using 10.1.3.4 MLR#8
http://kr.forums.oracle.com/forums/thread.jspa?threadID=835446
steps followed.
Creating Cross-Reference Tables
Complete the following procedure to create cross-reference tables.
To create cross-reference tables
1 Navigate to the following directory:
%SOAHOME%/SiebelODOPPIP/scripts/
2 Open the following file for editing:
xref.sh
3 Set the userid and passwd for logging into BPEL console on the appropriate lines.
4 Set the correct SOA_HOME location on the appropriate line.
5 Save and close the file.
6 Make the file executeable:
chmod +x xref.sh
dos2unix xref.sh
7 Change directory (cd) to integration/esb/bin under %SOAHOME%.
8 Execute ../../../SiebelODOPPIP/scripts/xref.sh.
I am using SOA suite 10.1.3.3 and getting same error
Error: Exception in thread "main" java.lang.NoClassDefFoundError: oracle/tip/xref/tool/AdminTool

Hi Abhijeet,
please check in transaction FI01, about your data consistencies. You can use this wiki help in terms of Address, it it found any useful facts for you
Address Checks - Business Address Services (BC-SRV-ADR) - SAP Library

Changing multiple cross references

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