Changing Permissions on library with running workflows

We have a document library running workflows. The library is NOT inheriting permissions from the parent site and all documents have broken (independent and different) set of permissions.
My question is: If we change the permissions of a current sharepoint group in the library from Contribute to Read, would that affect any running workflows in the library? Reason to do so is because we want to prevent some groups from adding new documents.
Would this procedure break in any way running workflows?
Thanks,
Carlos

Hi Carlos,
As I understand, you would like to know whether it affects running workflows if we change the permission of the library.
Per my experience, it depends on the content of workflow. The link below describe the permissions in each level:
http://technet.microsoft.com/en-us/library/cc721640(v=office.15).aspx And we could tell from it that with Read permission, users are lack of following actions comparing with
Contribute permission:
Add Items
Edit Items
Delete Items
Delete Versions
Browse Directories
Edit Personal User Information
Manage Personal Views
Add/Remove Personal Web Parts
Update Personal Web Parts
Please check the running workflows and see if there is any action or condition would use the permission in the list.
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Similar Messages

Highlighting changes does not work with rulebased workflow

Hi Experts,
When we run the standard change requests provided with MDG 7 FP 2 we can see changes highlighted in colour but when we copy the same change request and make it a rule-based workflow we lose the functionality in the new change request.
Is there something else we need to do to have the same functionality for Rule based workflow?
Thanks and best regards
Riaan

Hi Sanjay,
Yes.I am copying the standard change request that is working with highlighting the changes and then I change the copied workflow to the rule based workflow.
The standard Change requests are highlighting the changes.
I am using MDGF 7 with FP 2.
We upgraded from MDG 6.1 to MDG 7 FP 2 and I am not convinced that the old UI was completely replaced when I run report RGZZGLUX before I opened the firs change request.
I have the new UI in my change requests but the highlighting function is not working , even if I create a new CR from the Standard CR's now.
Regards
Riaan

My Firewall is not letting me change permissions, and documents with .501 and .503 extensions are getting created related to Device Discovery and Image Capture!

I have good reason to believe my system has been compromised. Just a few minutes ago I went into the "System & Security" from the "Preferences" and I just happened to click on my firewall settings and in the window in which users can "allow" or "block" certain actions I saw a permission for screen sharing green and allowed, [shown in the picture below] and I tried many times to click on it and press the minus sign or change the permission from green to yellow or red and simply block it, but it appears to be frozen or locked and I cannot even select it. I'm on the administrator account so it's not a matter of user account. Clicking on it doesn't do anything. Having said that I can check and select the "Stealth Mode" and "Block All incoming Connections"... but why am I not able to select that Screen Sharing and what is it? [Image below]
I also spotted 2 strange looking docs created in my Library/Caches folder, file name: com.apple.ImageCaptureNotifications.DeviceDiscoveryDatabase.501 and com.apple.ImageCaptureNotifications.DeviceDiscoveryDatabase.503 [Image below]
In Finder, on the sidebar, next to the "Computer" icon under the devices, the title "Computer" itself has disappeared, and it's basicly blank and empty in front of the "Computer" Icon, it works and takes me to "Macintosh HD" when I click on it, but the writings have disappeared... [Image below]
Would anyone please tell me what this is all about? I'd really appreciate your help. Mac OS X 10.7.5 2.3 GHz Intel Core i7

I haven't been able to get my site posted up yet. Here is a link to it anyway:andrearosales.com
I will be working on connecting my files up to my server. At the moment, here are some screen shots of some messages that I am getting when I am saving my file.
I'm not sure what to make of these messages. I tried to put a new spry horizontal menu bar on my main page, and when it appeared, it displayed as a spry vertical menu bar.
Here is a picture of what it looks like:
I"m going to refer to the links that were suggested to me though. I'm not sure if pictures of the code will help to solve my problem. I'm going to try again to connect my files to my server though.

Sharepoint 2010, InfoPath 2010 with Custom Workflow. Error Message: InfoPath cannot submit the form. An error occured while form was submitted...

I have created an InfoPath form that submits to a Sharepoint library with custom workflow attached. The workflow is initiated when the user submits the form. An email is sent to the supervisor who clicks the "Encoded Absolute URL" and approved
the form via the emailed form. Then, based on certain criteria the form is either emailed to the VP or the workflow is complete. The VP is sent an email and clicks the "Encoded Absolute URL" and sumbits the form via the emailed form. This is
how I would like it to work. The reality is, the form submits and is emailed to the supervisor and the supervisor is able to approve but when the form is sumbitted I get an error. The error is "InfoPath cannot submit the form. An error occured while
this form was being submitted. The form cannot be submitted to the following location: <URL> The file <URL> is checked out for editing by <me> The operation completed successfully." The operation did not complete successfully and it
is not checked out. I have read in previous posts that the file is locked. Since I am in the testing faze of the project there is no one else using the form. I have waited 24 hours and the lock has not been released. Please help!!! My deadline is growing short.

I ran into your post while having a similar issue. I don't have a 'full' fix for you, but I noticed at least in our case if you made sure you opened the Infopath form through the browser instead of the client Infopath program (use the drop-down menu
and open in browser) the error doesn't occur. Hope that helps some....

List workflow with "Start workflow when an item is changed" will run twice when creating a new wiki page

I have created the following workflow on the wiki page library to run when an item is changed:-
And it will send emails as follow:-
Currently when a user creates a new wiki page and he enters the wiki page name.
Then he enters the content and click on save.
Then two duplicate emails from the workflow will be sent ? So can anyone advice why creating a new wiki page will fire the workflow twice ?
Thanks

Hi john
Have you see the library where the wiki pages are stored. You can see how many occurrences of the workflow has been run.
Anyway, instead of using "wait for", can we put a condition that says, if Assign To:Approver is not empty. then email.
i use if instead of wait and it worked well, thanks

The Create List Item workflow action does not work in document library with document template

My end goal is more complex but below is a basic example of the issue I’m having that just simply does not work.
I'm trying to use a site workflow to create an item in a document library that has a document template applied to it but the file that gets created by the workflow is corrupt and cannot be opened.
I created a document library and edited the document template by adding some text to the header and changing it to a Word docx file instead of a Word dotx file. I tested the document template by clicking the files tab in the ribbon and then clicking new
document which opens the document template in Word and allows me to edit and save the document back to SharePoint. Then I created a SharePoint 2013 site workflow in SharePoint Designer that contains a single Create List Item action, and that action creates
an item in the document library with the name field statically defined. I published the workflow and then manually start it on the site. The workflow completes successfully and when I navigate to the document library the document has been created by the workflow.
When I click on the document to open it in the Word Web App it throws the error pictured below and if I open it in the Word client application it just opens a blank document and not the correct document template.
I also tried using a SharePoint 2010 workflow with pretty much the same results. Opening the document in Word Web App gives the same error as above and opening the document in the Word client application gives the error pictured below.
Come on Microsoft creating a Word Document in a SharePoint Document Library from a SharePoint Workflow should just work! Is this a bug or does anyone have any ideas on what is causing the this issue?

I had the same problem with corrupted document - this worked for me:
1. Create a 2010 Workflow which creates the list element in a document library
(you may start this workflow from your 2013 workflow if applicable)
2. In the Create New List Item properties - make sure to set ContentTypeId to your content type
("Id for indholdstype" is Danish for "Contenttype ID")
3. Your Content Type template should be a ".docx" file - NOT a ".dotx" file...!
(I have always created my templates for content types as .dotx files - seems Microsoft wants us to use ordinary .docx files as template files for content types)
Hope this helps you!

I just created a new iPhoto library with holding the option key down and then opening iPhoto with version 7.1.5. I changed the name of the first library to iPhoto library 1 and now I all my photos are gone. My operating system is Mavericks.

I just created a new iPhoto library with holding the option key down and then opening iPhoto with version 7.1.5. I changed the name of the first library to iPhoto library 1 and now I all my photos are gone. My operating system is Mavericks.

launch iPhoto wile holding down the option key and select the original library - when you create a new library of course it is empty
And you seriously need to backup your iPhoto library and purchase and install iPhoto '11 version 9.5.x from the App store and download and run the iPhoto library upgraded \then run the new iPhoto - 7.1.5 is not fully compatible with Mavericks
LN
PS you also need to update your profile - it states that you have OS X 10.6.8

Corrupt document gets created in document library with document template using createlistitem workflowaction in visual studio workflow for office 365 solution

Hi,
My requirement is to create a document library associated to a custom content type with a document template associated. Also I need to create a document based on the template in this document library when a new item is created in another list by taking the
reference ID of that new Item , I need to create the document with the name appended by ID. I need to do all this deployment using WSP.
I have created document library with document template associated to content type by following instructions in below stated blog :http://blogs.msdn.com/b/chaks/archive/2011/05/19/deploying-a-document-template-file-in-content-type-in-a-office365-sandboxed-solution.aspx
This works perfect for me.
However, there are few observations, when going to Document Library > Library Settings > Advanced Settings > Document Template section - doesnt shows the Edit template link. When tried to look at the value for the document template using view source
, it is giving me /Lists/MyDocsListInstance/Forms/template.dotx instead of the actual template file uploaded.
Ignoring the above observation, when I am trying to create a sandbox based workflow in visual studio to create document in document library when new item is created in another list, I provide the ContentTypeID as the ID associated with the document library
with template.
It creates the corrupt document at end of workflow.
I have tried using .docx instead of .dotx files for workflow as per solution provided in some of the post but it isnt resolving my issue.
Any help is much appreciated.
Regards,
Krutika

OK, I am going to throw out a lot of ideas here so hopefully they get you closer to a diagnosis. Hang on :)
Does it happen to work for some users but not others? If so, try logging in on the "good" computer with the "bad" username. This will tell you if the problem is related to the end-user's system. Also, once the user downloads a document
successfully can they open and work on it in Word? Also, does the document library have any custom content types associated with it or does it just use 'Document'?
I notice that there are other folks on the web that have run into this same problem and the similarity seems to be that they are either on SharePoint 2007 or have upgraded from 2007. Did this doc library start out as a 2007 library?
What you might want to do is this: Make a site collection from scratch in 2013 (or find one that you know was created in 2013). Choose team site (or whatever you want) for the root web and set up the security the same way you have it on the malfunctioning
library. Now, use windows explorer to copy and paste some of the documents to the new location. Be sure you recreate any needed content types. Now test it from the troubled user's computer.
I'm thinking there may be something that is different about the library since it was migrated through various versions and updates since 2007. I've sometimes found that there can be problems (especially with user profiles but that's a different story) with
things that go through this evolution.

Anyone Running Aperture 3, One library with 150,000+ Photos?

Would like to now if anyone is running Aperture 3 with a very large Library? Ideally I would like to hear from anyone running one library with 150,000 images or more. I'm planning to Import just short of 200,000 images and I'm hoping it will handle it. If anyone responds I would be grateful for mac specs as well. . Thanks for your input in advance.
www.naturalexposures.com
Aperture Applets Blog Posts

You'll not have any trouble with most processes on any dual-core 2GHz Mac with 4 or more GB RAM. (With only 4 GB, you shouldn't run any other programs when Aperture in running.)
Sharing Previews is a no-no (but IME it is the single biggest bog-field in the app). Load time will go up. Faces may become slow. It will take A LONG TIME (days) for Aperture to finish all its initial internal processing. Search the forum for general suggestions on keeping Aperture running well.
I built up a test library of 250,000 images just to make sure. I was able to run this Library off of an external FW400 drive (the whole Library, not just the Masters) on a 2.3 GHZ dual-core laptop w. 4 GB RAM.
I have since put together a database of 350,000+ images. It runs fine. I'd say it runs "normal" on all machines, as long as operations are kept to 100 images or so. Relocating a quarter-million Masters will take some time. Moving 10,000 images into new Projects, or moving those Projects into new Albums, can take a few minutes (but under ten).
You should set aside a week for the import and all the processing. I strongly suggest turning Faces off until the Library is structured and working (you've made most major changes and you've not stumbled across any glitches). Then you can turn Faces on and let it run in the background for a few days. I suggest NEVER turning on "Share Previews". YMMV.
My experience w. a 350,000 image Library leads me to believe that it could handle 10x that. The breakdown of the work seems to have been well-engineered to fit the currently available pipelines. But -- the faster your machine, the faster Aperture will run. Tony Gay and I compared his PowerMac with my MacBookPro for some Aperture tasks -- his was twice as fast.
Message was edited by: Kirby Krieger

HT1349 I have just changed to a new computer running on Windows 8. I have downloaded itunes and authorised my new computer but my music library has disappeared!

I have changed to a new computer running Windows 8. I have downloaded itunes and authorised my new computer but my extensive music library has disappeard. How do I retrieve it. I have an ipod classisc with my music collection on it

I don't use Windows®, but something in iTunes Support may help you.
Message was edited by: EZ Jim
Mac OSX 10.8.4

How to change the Itunes library that your Ipod syncs with?

I am absolutely lost trying to change the Itunes library that my Ipod syncs with. Had a hardware meltdown and have found abouut half my music files on system hard drives AND my Ipod if safe but cannot figure out two things. A. How to get the content of the Ipod transferred to my new Itunes library B. SInce I cannot find my correct Itunes library (i believe that it is lost for good)I started a new one but it will not sync with my Ipod as it says that it is supposed to sync witht he lost version. ** If anyone can help me would greatly be appreciated. I have approximately 3,900 tunes left to tranfer my the Ipod to the new library and it is kicking my butt to not be able to figure this out. Ya gotta love meltdowns. Scott

Here's a post by forum regular Zevoneer that will help you
http://discussions.apple.com/message.jspa?messageID=6850628#6850628

I Changed permissions for every enclosed folder in my Library (not Home)

I wanted to change permissions on a fiie in my root Library (not Home Library) and clicked apply to enclosed items for the entire Library folder. Once I realized what happened (after the fact) I tried to repair permissions but things aren't working right obviously. I have a backup of the Library on my Time Machine drive that is before the snafu.
Is is possible to restore just this Library folder, and if I restored just this folder using Time Machine would it also restore the permissions as they were before I screwed up.
I'm backing up the altered Library folder to another drive just to be safe if I do need to restore.
Always learning,
Thanks
Message was edited by: Thor Stevens

Thor Stevens wrote:
I wanted to change permissions on a fiie in my root Library (not Home Library) and clicked apply to enclosed items for the entire Library folder. Once I realized what happened (after the fact) I tried to repair permissions but things aren't working right obviously. I have a backup of the Library on my Time Machine drive that is before the snafu.
Is is possible to restore just this Library folder, and if I restored just this folder using Time Machine would it also restore the permissions as they were before I screwed up.
no, that's not possible because many of those items are in use while you are booted normally. you need to do a full system restore from TM from before you did this. from your last post you seem to be doing just that. and in the future NEVER ever use "apply to enclosed items" on ANY system created folders. that applies btw to things like your home folder, the library in your home folder, your desktop folder etc. use it only on folders you made yourself. apart from messing up permissions on system files like those in the root library, many system created folders like your home folder have hidden ACLs and using 'apply to enclosed items" propagates those ACLs to everything inside.
I'm backing up the altered Library folder to another drive just to be safe if I do need to restore.
Always learning,
Thanks
Message was edited by: Thor Stevens

How do I change the ITunes Library to a new computor, which will then synch with my Iphone. Thanks.

How do I change The Itunes library to a new comutor which will then synch with my Iphone? Thanks.

Copy everything ( itunes, pics, contacts,calendars, files docs,etc) from your old computer, or your backup copy of your old computer, to your new one.

In I tunes I cant down load a CD. I get the message "The file couldn't be convereted. You don't have write access for you ITunes media folder or a folder with in it. To change permissions, ... When I do this it still dosen't work

In I tunes I can't down load a CD. I get the message "The file couldn't be convereted. You don't have write access for you ITunes media folder or a folder with in it. To change permissions, ... When I do this it still dosen't work.

Thanks C F McBlob but I recursively changed the permissions of my Music directory meaning every file and directory beneath it, as well as the directory itself, had the write permissions added.
I used "chmod -R u+w ./Music" and chmod -R g+w ./Music" to do it.
Alas, no cigar. :-(

Document library with one document which has 2 workflows

We have a document library and for one document we have 2 workflows. One canceled and one running. The running is a previous version. How could we delete the actual cancel workflow that we see in the library the previous workflow which is still running?

Hi,
Please refer to the following articles.
Cancel or terminate a workflow instance (SharePoint Server 2010)
http://technet.microsoft.com/en-in/library/cc298693(v=office.14).aspx
Remove a workflow association (SharePoint Server 2010)
http://technet.microsoft.com/en-in/library/cc262779(v=office.14).aspx
Please mark it answered, if your problem resolved or helpful.

Changing Permissions on library with running workflows

Similar Messages

Maybe you are looking for