Changing Set GL/AC Accounts By : Item Group to Warehouse

My Client wants me to change Set GL/AC Accounts By : Item Group to Warehouse in Inventory Tab of Item Master Data Screen.
Please tell me what prerequisites to be perfomed before doing this and what impacts may be arising after that. Any experiences Please share...
Client is related to manufacturing industry.
Thanks in Advance...

Hi Naved ,
First of all , you are doing this in the Mid of Fiscal Year or Not !
Changing the G/L Acct Method is really a serious matter , since your stock value is in the Group Account now , if you change the G/L Method first of all you have to pass the journal entry for the Group Credit and the Warehouse Debit . So that your future entry can be secured .
Then again you have to do G/L Accounts Determination keeping every transaction in mind .
Thanks
Ashish

Similar Messages

Set G/L Accounts By "Item"

Hi All
What is the effect of the following setting in the item master data inventory tab, "Set G/L Accounts By = Item Level"?
Thanks
SV REddy

Hello Reddy,
Setting the GL by Item gives you the flexibility to post GL transactions specifically for that item.
It is quite possible that you might have set G/L by Item Group / Warehouse globally. But inspite might need some of the items with a group to post to a different GL.
In that case you could go to the Inventory Tab in Item Master and change the setting to Item Level. This will enable GL account columns at the Warehouse row level. Not you can change them and this change will only effect this item. You can consider this like a overrule of the global settings.
NOTE: These may not be visible, so you might have to make them visible from Form Settings
When you set GL by Item Group / Warehouse..each time you create am Item it inherits this setting.
Suda

Expense Account for Item Group

Dear All,
I have a question for the G/L account of Item Group.
If we purchase something from our vendor, the first account 'Expense Account' should be increase. Is that correct?
But our customer would like to have a Asset Account increase because that item group is for Fixed Asset (something like the computer they purchase for their employee, etc).
What account should I choose for this Item Group to let the Asset Account increase when I purchase something?
Thanks a lot.
Regards,
yuka

Hi
I read all the post
I may be wrong but
I think just change the Inventory account for that item group if the G/L Accounts are set by item group
If it is by warehouse change Inventory account there ,or if by item level change there
I donu2019t know where expense account comes
I will explain in full
For GRPO the JE is
Inventory account Dr.    100
To Allocation Account Cr.             100
For A/P IN it is
Allocation Account Dr.    100
To Vendor Account                        100
So it simple if you change inventory account (instead of raw material ) to any Asset Account
The asset account will be updated with every purchase of that item
Please let me know if I am right or wrong so that I can also upgrade my knowledge
Thanks
Avtar Singh

System not changing the G/L account when material group is changed in Pr

Hi Experts,
Issue- System not changing the G/L account when material group is changed in Purchase requistion.
Process followed:
1. Create Service Pr with material group 5040 which is assigned to valuation class 3511 and 3511 is assigned to g/l account 51370000
2. Changed Service PR material group from 5040 to 5050. 5050 is assigned to valuation class 3512 and 3512 is assigned to G/L account 51260000
The issue is when we changed the material group from 5040 to 5050 system is not picking the g/l account which is assigned to 5050 i.e. 51260000
instead the g/l remains remains as before which is there for 5040 i.e. 51370000
Please let me know how can we resolve this problem and pick the correct g/l. Please find the attachments
Regards
Badri

Hello Badari,
if you are using the item category D "Services", explanation from note 663983 - ME22(N), ME52(N): No new G/L account from material group applies:
Please consider the following:
You can maintain the material group both at item level and at service line level. If you subsequently change the material group at item level, the material groups remain unchanged in the services. As a result, the G/L account is not redetermined at service line level.
In order for the G/L account to be redetermined, you must explicitly change the material group in the service line.
Kind Regards
TomT

The impact and the difference item group and warehouse

Dear All,
I am confusing what is the difference between item group and warehouse in continuous stock system and perpetual system and their impact in accounting flows. I have explored and read manual pdf files but still fail since I have heard one of addon can only apply or use if the gl account by is warehouse.
I appreciate your answer. TIA
Regards,

Hi..
A warehouse is a commercial building for storage of goods. Warehouses are used by manufacturers, importers, exporters, wholesalers, transport businesses, customs, etc. They are usually large plain buildings in industrial areas of cities and towns. They come equipped with loading docks to load and unload trucks; or sometimes are loaded directly from railways, airports, or seaports.
Storage bin management          Warehouse movements (product)
Planning and monitoring          Control of WM system and
Inventory control               automated control systems
Stock placement into the warehouse occurs after you or the system has generated a Transfer Order (TO). This Transfer Order will direct you to a location in the warehouse where to get the goods and where to place the them. Once you close out the TO and verify the quantity the system will reflect a new location.
A storage unit type groups loading
equipment with similar properties, for example europallets, wire baskets,
or tanks. Europallets are defined as storage unit type europallet, wire
baskets as storage unit type wire basket, and so on, in Customizing for
each warehouse number.
with regards,
hari kv

Default accounts on item group set up

Hi,
This is a new company. I set up posting periods. I want to upload the item groups using DTW. The DTW upload fails because of error:
One of the inventory accounts is missing , 'Inventory Account' [Message 173-6]
I tried to manually enter an item group and get the same error.
The accounts do not default in. I expected that they would default in because all the accounts are filled in under Administration > Setup > Financials > GL account determination.
Why do the accounts not default from there?
Thanks

Hello,
Does not matter you have mapped acount in Administration > Setup > Financials > GL account determination.
you must be filled account code in Item Group template otherwise it will crease error message when you will make entries in transaction time .
So better is please filled 4 to 5 manadatory account in templale.
As you said you are also unable to make new gruop without filled account code then this is the indication or indicator without this code you cant upload same.
Thanks
Manvendra Singh Niranjan

Set G/L Accounts By: Warehouse o

Hi,
Can any one please explain me the complete difference between setting G/L Account By Item Group, Item Level and Warehouse? I would be very convinced if the journals are explained and the effects on the G/L Account posting listed discretely. Which is a regular practice in India?
Regards
Sudatta Mohanty

Hi Sudatta Mohanty,
G/L setting by item groups facilitates you to get your accounts hit as per your item grouping. Let suppose you have two item groups, finished goods and raw materials and you set G/L account by Item Group. Now in the inventory account of Finished goods your G/L A/C related to finished goods would be mapped and G/L A/C for raw material in the Raw material's inventory A/C if you maintain G/L inventory value separately. Now whenever you will purchase something in finished goods, your finished goods A/C would be DR and any relevant clearing A/C would be CR with the purchased amount. The simplest G/L determination is by warehouse and then by Item Group. If you have very complex G/L posting requirements then you have to choose G/L setting by Items (which is vevry rarely used, only in mid to large account organizations).
I hope it would help you.
Regards,
/Siddiq

Item Group Account Setting

Hi To All,
I am creating a Item Group in 2007B , where in Accounting Tab i have to Set different Account named as
Expense Account
Revenue Account
Inventory Account
Cost of Goods Sold Account
Allocation Account
Variance Account
Price Difference Account
Negative Inventory Adjustment
Inventory Offset - Decrease Account
Inventory Offset - Increase Account
Sales Returns Account
Purchase Account
Purchase Return Account
Purchase Offset Account
Exchange Rate Differences Account
Goods Clearing Account
G/L Decrease Account
G/L Increase Account
WIP Inventory Account
WIP Inventory Variance Account
Expense Clearing Account
Expense Offset Account
Sales Credit Account
Purchase Credit Account
Incoming CENVAT Account (WH)
Outgoing CENVAT Account (WH)
in Journal voucher only Allocation account and account of tax will be affected in A/P Sales or Purchase invoice.
can any one explain each and every account of item group?
I want to know that role of every account in sales and purchase and also want to know that where it will give any empact on balance sheet or profit loss or on other report?
Thanks in Advance

Hi Sandeep,
you will find explanations with examples for most of these accounts & where the postings come from in the document 'Continuous Stock in SAP Business One 2004'. There have been additions in the GL account determination since & you will find info about those in either of these documents:
How to Determine G/L Accounts 2005 SP01 - EU
How to Determine G/L Accounts 2005 SP01 - US
The 2007 on-line-help will also be useful.
Click [here|https://service.sap.com/smb/sbo/documentation] to get to the documentation resource centre.
You will also find archived Expert Empowerment Sessions useful. Click [here|https://psd.sap-ag.de/PEC/calendar/] for those. Tick the box 'Archived Sessions Only' & enter the search criteria.
All the best,
Kerstin

Copy Express Item Groups Transaction revenue Account not Found

Currently using Copy Express.
1. Have successfully loaded COA
2. Manually entered G/L account determinaition and tax codes
3. Error below is occuring when trying to Copy Item Groups and Warehouses. The items groups and Warehosues are failing.
Transaction created by document was not found, 'Revenue account'.
NOTE: the accounts determined for each item group in the source database all exist in the target database.
Can any please assist in explaining why this is happening and how I could prevent this from occuring without having to mannually create warehosues and items?
Thanks Very much
Lisa

Hi Lisa,
I have a suggestion.
The Revenue account in question may be problematic.
Can you try to change to another revenue account in your source db, and try to copy warehouse to target DB?
1.goto source db,and search for the specific warehouse and change the
revenue account to another account
2.and copy warehouse to target db
Hope this will be helpful.
Kind regards,
Willy

Set G/L Accounts

In the Inventory-->Item Master Data Inventory data tab there is an option called set G/L account by warehouse, Itemgroup and by Item Level can I know a brief explanation on these. If I select Item group as warehouse what happens

Dear Sandy,
You use G/L account by item group if you maintain different item group, e.g. audio, video, TV, steel, fan item groups. You set G/L account in the COA for the item groups. Let's say item TV 14", TV 20".
You set G/L account by warehouse if you maintain different warehouse per area and in each of the area the price or item cost of your items are different.
You set G/L account by item level if you want to edit or enter all the G/L account fields in the inventory tab of item master data per warehouse and per item, another type of setting can't do this.
Rgds,
- shahak-

ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper

Difference - set g/l account by warehouse,item group,item level

hi all,
Pl. explain what is difference between setting
g/l accounts by warehouse,item group,item level ?
Jeyakanthan

Hi Jeyakanthan,
Let us consider an example that will make you understand this better. Consider that you are creating GRN's for Item A and Item B. The accounts that get updated are :
1. Inventory Account/Stock account: gets debited
2. Goods Received Not Invoiced Account : Gets Credited.
Now let us consider that Item A has been grouped under the item Group Raw Materials and Item B has been grouped under Item group Finished Goods. Now as mentioned above if you choose the Set G/L accounts by as Item Group in the Accounting tab of the item Group Raw Materials you will have to choose the Inventory/Stock Account as Inventory - Raw Material and for the Item Group Finished Goods the Inventory/Stock account has to be Inventory- Finished Goods. In all cases the Goods Received not Invoicved account will remain the same.When you create the GRN's the respective Inventory accounts will get debited and when you create the A/P Invoice for these the Goods Received Not Invoiced account will get Debited and the Vendor account will get credited.
Now in case if your company manages goods according to the Warehouse i.e. if the company has different warehouses for different types of goods like Raw Material warehouse for Raw Materials , Finished Goods warehouse for Finished goods then you should set the G/L accounts by Warehouse so that in the item master in the inventory Tab the respective warehouse is chosen and the relevant accounts are updated. Just for example when you choose Set G/L accounts by Warehouse for item A then in the accounting tab of the Raw Material Warehouse choose Inventoty - Raw material.
In the 3rd case consider that you are buying a Machine to be used in your workshop which is costing you around Rs. 10,00,000/- and the management wants to know the monthly utilisation costing of the machine like power, labour charges and overheads for that particular machine then it is better to define G/L accounts based on that item i.e. if Item C is a machine for which the Management wants to know the costing details then it would be better off defining a G/L account as Inventory - Item C. This option is better to be used for capital goods or Fixed assets.
For better understanding in the item master you need to initialise thru the Form settings the various G/L accounts like Goods received Not Invoiced accounts, Inventory accounts , Allocation Cost account etc.
Hope this calrifies matters.
Nagesh.

Changing a G/L account code from B/S item to P/L item

Hi Experts,
I created a G/L account code as a Profit & Loss item. After that some document transactions were posted in that G/L Account code.
Later, I realized that that G/L account should have been a Balance Sheet item. So, when in FS00, I tried to change the radio button from P/L item to B/S item for the above stated G/L account code, it is not allowing because there are transactions / records in that G/L account code.
What should I do to convert that G/L account code from P/L item to B/S item. Please guide.
I will definitely award points to everybody who answers.
Thanks & Regards
Rajeev Sharma

Hi Rajeev,
It is a big thing to change a GL account from BS to P&L.
First tip is, if you can avoid it please do, by this I mean, block the account and create a new GL account.
Please review your account groups, you normally group similar accounts in the same number ranges and I would recommend that a single account group is only BS or P&L.
The fact you have posted items to the GL account is the biggest problem.
You need to have the account with a zero balance, this will mean either reversing the documents you posted or creating a journal to zero the account and then clear if possible all of the line items.
You also need to consider the impact it has made on the documents you have created, especially if a period is closed.
I think it is possible to change if there are no open items, but I would contact SAP via OSS to get the answer.
Please publish the answer back on the forum.

Item Group changes

Hi All.
A client has each stock item belonging to a certain group.
if he changes the revenue account, or expense account...the change should filter through to the items belonging to that group, right?
however he said that some does not..could there be a reason for this?

Hi,
Jerusha Lala
If account is changing and will effects the item group then Use G/L determination by Item Level wise.
It will solve your problem
Ashish Gupte

Account Segmentation & GL By Item Group

Hi,
     My Client has so many branches with them, so it is mandatory to configure and go with Segmentmentation. In all the branches they are doing same business and selling same items so item group is common for all.
     Their GL is Setted by Item Group Wise.
      But the item group is common for all.
      But my client want to see expense, revenue, assets based on group wise for each segment.
      But in our standard B1, account mapping in item group can be done with any one segment only. But they have to see CoA balance like that.
      Is there anyway to achieve this task????

Hi,
I can see them wanting this setup; I've seen it before. (I am assuming you are working on setting up the CoA and not modifying an existing CoA.)
You will need a segment for item group and another for the branches. Keep in mind, the P&L and B/S reports can be run on segments, but not the Cash Flow and T/B (in 2007, not sure about 8.8).
HTH,
Heather

Changing Set GL/AC Accounts By : Item Group to Warehouse

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