Check encashment vs EBS

Please clarify if check encashment only updates the date the check was cashed? or does it also update the clearing accounts, vendor accoutns etc?
As far as I know EBS updates the clearing as well as check encashment or does it only update the clearing accounts and not check encashment.
I want to know, do the clients go for one of these or both? Can EBS do what check encashment does or vice versa
Also tell me which one check encashment or EBS is easier to configure?
Thanks for your help in advance

Lakshmi,
that is not true. encashing check also makes clearing entry.
There are two t.codes in SAP , FCHR and FCKR.
Lets say if you have around 200 checks per months manually you can enter them using t.code FCHR , you enter encashment date in them and it updates check register with that date same time it makes below entry,
Dr. Checks out a/c
Cr. bank statement account.
t.code FCKR does the same thing with input file, where you can enter all data in an excel sheet and upload them, system will encash checks and will make clearing entries as per encashment dates.(its used when number of encashed checks are more and going through FCHR is time consuming)
EBS does the same thing but , it takes care of other bank transactions as well like, ACH, lockbox, Wires etc.
I hope that clears.
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Difference between Check Encashment and EBS

Can anyone please tell me the difference between electronic bank statement and check encashment with example. What does these two update in SAP when received from the bank?
Thanks

Lakshmi,
that is not true. encashing check also makes clearing entry.
There are two t.codes in SAP , FCHR and FCKR.
Lets say if you have around 200 checks per months manually you can enter them using t.code FCHR , you enter encashment date in them and it updates check register with that date same time it makes below entry,
Dr. Checks out a/c
Cr. bank statement account.
t.code FCKR does the same thing with input file, where you can enter all data in an excel sheet and upload them, system will encash checks and will make clearing entries as per encashment dates.(its used when number of encashed checks are more and going through FCHR is time consuming)
EBS does the same thing but , it takes care of other bank transactions as well like, ACH, lockbox, Wires etc.
I hope that clears.
Assign points if useful

Check encashment entry for incoming payment

Dear Viewers,
I would like to know how utillity companies are handling the customer check encashment in FI-CA.
Let's say customer is giving the check. The entry is posted as follows:
Dr. Incoming Check clearing account
Cr. Business partner account.
At the time of uploading the bank statement in FI-CA the should be posted as follows:
Dr. Main bank account
Cr. Incoming Check clearing account
I am trying get the solution in FI-CA for the incoming check encashment. Could anyone please help me to get the soultion for this.
Thanks in advance..
Thanks
Aswin

Dear Natalie,
Thank you so much for your immediate reply on this.
I have tried as you mentioned. But When I upload the bank statement the clearing is not happening in FICA .
Dr Bank A/c,
Cr. Incoming celaring A/c
Our client wants to do the above entry in FI-CA not FICO.
When I upload the bank statement through FF_5 FICA related payments are transferred to FICA but the clearing entry is not happening.
Is there any specific configuration settings are available to post this entry in FICA? If you can send me the help documents, It would be very helpful to understatnd this functionality well..
Thanks in advance for your help.
Thanks
Aswin
Edited by: Aswinkumar.V on Jul 18, 2010 9:18 AM
Edited by: Aswinkumar.V on Jul 18, 2010 9:21 AM

SAP FI APP : How to update the Mass check encashment date

Hi Experts,
Payment run for one of our bank, shows that the payments cleared the bank with clearing documents, but no Check encashment dates were populated in SAP.
I know FCH6, Would you please see if there is a way to auto run this and get these encashment dates posted, without me having to do it manually or without having to reset all clearing documents to post again

Hi Jalaja,
A comment is that you may useelectronic bank statement customizing in SAP where encashment of cheque is part of bank reconciliation using this concept. For details please research on the contents in SAP library as shown by the link below.
http://help.sap.com/saphelp_46c/helpdata/EN/43/0bd87b43de11d1896f0000e8322d00/frameset.htm
Good luck!
Kind regards,
John Chin

Vendor account debited when check encashed

Hi Guru,
When we post vendor invoice via F-53, the effect is:
         Vendor A/C         Debit
         Bank A/C             Credit
But, my client's need is: Both Vendor as well as Bank account must be debited/credit when check encashed.
For Bank: I set the configuration through Manual BRS.
But, what to do for Vendor a/c debited at the time of check encashed.
Please help.
Thanks in advance.
Regards,
Devendra Singh Chauhan.

Jeyakanthan A thanks for your reply.
Basically requirement is -
Vendor or customer account should not affect until we get the payment in bank or check encashed.
is there any procedure/solution???   OR      Facility to reconcile the vendor & customer account???
With thanks,
Devendra Singh Chauhan

Check Encashment Date in Incoming Payment

Dear SAP Expert,
My client have collection (Incoming Payment) Account and want to update check encashment date. Presently they are doing Manual Bank reconciliation account. Not using FF67. So please advice how can I update Check Encashment date in incoming payment.
Thanks & Regards,
Pankaj

Hi Pankaj,
Please check table PAYR. Please review the details of the fields PAYR-XBANC and PAYR-BANCD. If these are empty, then you can update the check encashment date manually in FCH6.
Hope this helps.
Kind Regards
Soumya

FCHN - "Check Encashment Date"

Friends,
T Code "FCH1" displays the check information where there is one field as
"Check Encashment Date" I want "Check Encashment Date" to be picked from Value date
of Clearing doc. of that Payment doc. Is this possible... is yes how..?
Purpose is to get in check register, the check clearing date which i believe is possible only thru this field. If there is any other way then also please advise.
Regards,
Vikrant Sood

Hi,
Tcode: FCHR Check enchancement date and value date
Tcode FCKR Uplaod file...
SKS

Seperate document for each check encashed in FCHR

Hi,
I cleared around 5 checks on a particular day(all in one time) in FHCR and posted the document. The document amount posted with one lumsum amount instead of cheque wise.
Is it possible to post each cheque as one document, eventhough if i encashed all the cheques at one time.

No it is not possible.
here encashment base on date for the bank accounts.Here there is no concept of single document

Pre-requisite checker script for EBS R12 and R12.1

hi
is it possible to make a pre-requisite checker script (in perl or shell) for EBS R12 and R12.1 in RHEL5 or sun OS??
can anyone help / guide me to do so??
rgrds

I don't know about EBS R12, but apparently the Oracle Universal Installer can use options to just run the prerequisite checks without having to install the product.
E.g. /runInstaller -prereqChecker or -executeSysPrereqs
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LCM: 11i Install/Upgrade

Check encashment date-- please help

One problem, in production
by mistake i marked encashment date on one of the check in the check register, but it has not posted any FI posting, the check is just marked as cashed in check register.
can i delete tht encashment date from the check register?
How can i delete tht date, coz now users need to do FCHR and need to mark encashment date and need to reconcile bank a/c also.
thanks

HI,
Go to package FBZ there u can find fphr function group . that is related to check management . There you can find related function modules.
list of function module in that function group are
i hope below function module will help you.
*PAYRCHECK_CHANGE_STATUS_*
other function modules :
PAYR_DISPLAY_PAYROLL_CHECK
PAYR_EXCHANGE_PAYROLL_RESULT
PAYR_INSERT
PAYR_PRINT_CHECKS Massendruck von Schecks mit Scheckmanagement
PAYR_REMIT_CHECKNUMBER_GET Ermittlung der Schecknummer zu einem 'third party remittance' Eintrag
PAYR_REPLACE_BY_MANUAL_CHECK Scheckinformation durch manuellen Scheck ersetzen
PAYR_REPRINT_CHECKS Massendruck von Schecks mit Scheckmanagement
PAYR_SELECT_FOR_PAYROLL_RESULT Lesen aller Schecks zu einem Abrechnungsergebnis
PAYR_VOID_ISSUED_CHECKS Entwerten von ausgestellten Schecks
Regards,
karthikeyan k s
Edited by: karthikeyanks on Nov 16, 2010 1:23 PM

Program details / T-Code for automatic clearing for AP Check Encashment

Hi Friends,
Please provide me the details of the std program used or (if t-code is there) for the AUTOMATIC CLEARING for AP Check Enchasment) . I am trying in SDN , but could not find.
Thanks in advance.
Vengal Rao.

hi
RFEBCK00 (t-code FF.5)
Cashed Checks (FCKR)
with regards,
ramanuja chary
Edited by: Ramanuja Chary Sripada on Mar 22, 2010 9:20 PM

Check Encashment file

Hi,
I am in the process of establishing and testing Encashments file process and I am getting this error while trying to run T-code FCKR (PC upload)and using a flat file which contains below information...Error: "No FI documents"
             Bank Key      -      Bank a/c no         -       Date
1       -              012345678       -                123456789       -        20070907
5200709071000012345              -   0000010000             -             20070907
Date/Check number    -                    Amount          - Date
I have tagged the numbers here which are NOT part of the file format,Kindly correct my understanding of this file format
Thanks and Regards,
Habeeb

I am getting the below Error msg while trying to upload the "paid check file"
Error: House bank table: No Entry with bank key 123456789 and acct 987654321
under t-code FCKR what document type should i select? and I am using the above format for flat file
Thanks in advance
Regards,
Habeeb

How to define search string to update the encashment date in check register

HI experts,
I have an issue with the check . the check encashment date is not getting updated . we are using electronic bank statement and the bank statement files are MT940 format . the EBS is working fine but in case of check payment we receive a 12 digit check number i.e ( 000000001618) in the MT940 files where as in the SAP system we have maintained check lot with a 10 digit number i.e ( 0000001618) i have already defined the interpretation algorithm and the search string but the search string only works when i change the sap system check lot to 12 digits as per the MT940 files. How can i define a search string to clear the 12 digits check number in MT940 with the 10 digit in system so that it get cleared and the check encashment date get updated in check information .
could anyone help me .
Thanks

Hi
Try keeping the 1st two digits of search string as b;ank. i.e. ############ (12 digits) mapped to __##########. I used underscore to denote balnk space. Using this when you recevie say 000000001618 (12 digits), it will be mapped to 0000001618 (10 digits). Then your interpretation algo will use this 10 digit number.
Thanks
Nikhil

Outgoing check reconciliation in FICA

Hi Folks,
For issuing customer refunds, we are generating checks in FICA using FPY1 payment program. We activated the event 940 which allows outgoing payment documents to be transferred to GL individually without summarization.
In FI-AP, vendor payments are handled using payment program F110. When the electronic bank statement is loaded in FI, how can we reconcile the data for checks on the FICA side. We tried to manually clear the FICA related checks on the FI side, but it was not updating the check status in FICA.
How can we update the status of checks encashed in the FICA side once EBS is uploaded?
Thanks,
Santosh

Hi
I think this is a difficult one. I guess if you could not tell the bank to seperate the amounts by check lots, then you should somehow find a way of summing up the daily lots so that the bank reconciliation system to work with the daily check lot totals for easy matching with bank single credit entry.
You might need to talk with your developers to write a proigram to sumup the daily lot for the purpose of the recociliation system.
Thanks.
regards,
David

EBS - BAI2 file format

Hi Guys
We are using BAI file format as the format which has been send by our banker and the same is working fine. T- Code used to upload is FF_5 and the algarithm used is 011
Now our banker has changed the file format to BAI2
In the given file we have cheque number in 16, 475 line and we are using 011 as algarithm. When we upload via FF_5 the first entry is passed for debiting the Cash Disbursement account by crediting Cash Main Bank account, this is in the file with ZBA transfer credit
When it comes to the second entry of debit check clearing a/c to cash disbursement account credit, we are getting an error as the difference is two large. When we checked the same, the system is picking document number as * and hence the entire list is displayed without selecting the correct payment document number with cheque number which is in the reference of the payment document number
To take it further, we have changed the algarithm to 015, where the cheque number is given in the assignment field in the payment document number. In this case the system picks the leading five zero which is available in the uploaded file along with the /
We tried to remove all the leading zero in the upload file from the cheque number which is available in the line 16, 475 as well as the / in that line and the system gave the correct output
In the above, we are not sure why 011 algarithm is not working ( we tried by giving only the BELNR, only XBLNR, BELNR and XBLNR etc) the output was always " the differnce is too large for clearing ) since the algorithm has not searched for the proper document AND in case 015 algarithm, why the system is taking leading zero as well and why its picking the \ in the assigment while its clearing. Because of this / the system is not picking the cheque number
Can any one show some light on this
Thanks - Bala

Hi Guys
We are using algorathim 011 for our EBS. The file format from our banker is BAI2
When we are uploading the statement, the accounting entries got cleared. But the issue we face is encashment date is not updated in FCH1 (Check Information)
With this if we check, at any point of time in the check register the entire check are still open. We have verified the following why the check encashment date is not updated
- In line 88, checked MICR ACCT and MICR ABA is same as our bank key in our house bank configuration
- Checked the Global setting on EBS, for external transaction 475 the interpretation logic is 011 and processing type is "clearing with check"
- Verified the check lenght
After all this if we upload any EBS statement using FF_5, the accounting entries are posted and not the encashment date is updated in FCH1
Thanks in advance
Bala

Check encashment vs EBS

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