Check no in reference field in F110

Hello,
Is there a way for when the checks are processed to have this automatically populated in reference field of payment document in transaction F110.
Or can we put manually in F110. But I did not find the reference field in F110 to key in.
Regards,
Tapan

Hello!
1. Please review the below note
   30380 RFFOUS_C - Check number not stored in document
   As per note 30380,
   Point 5. As of Release 4.0C Report RFCHKU00 is delivered in the
   standard system which copies the check number into a selected
   reference field of the document. You can this program.
2. Also review
   213551     F110: Reference document not transferred
   335893     F110:Fill ref. document no. of payment doc w/
These two notes above mention another to way fill your requirements. But, note 213551 is a modification note and you should read the documentation about modification notes before trying the solution.
REgards,
REnan

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Check Number in Reference field

Hello SAPians,
There is a requirement from my client as below:
Vendor payment is done by T - CODES F-58 or FBZ4
(POST & CHECK PRINT)
When the "KZ" document is posted , the cheque no. should be captured in "Reference" field automatically.
Now if you check "Reference" field is blank in case of "KZ" documents. (if available then that document is modified afterwards) This helps for Bank Reconciliation.
We have applied some user exits for a field of Check number in FBL1N. Now they need the check number in the reference field automatically in FS10N and FBL3N.
Please suggest.
Jk

hi,
Define a Background job for program RFCHKU00 with daily run option.
First create a selection screen varient for the above said program.
Then define the job using that varient. (While creating varient choose target field as Reference.
set the run time as end of the day time like 23.00hrs.
So automatically your payment document will be updated automatically with check no in reference field.
This info might help you out.
Thanks,
Srinu

User exit for (reference field) XBLNR check in ML81N

Hello,
We would like to implement a duplicate check on the reference field: XBLNR in ML81N. This would be to prevent users from posting duplicate service entry sheets.
Has anyone done it with SRV* user exits?
Thanks,
Richard

Hi,
Following are the list of user exits available for ML81N
SRVDET             User screen on tab strip of service detail screen
SRVEDIT             Service list control (maintenance/display)
SRVENTRY            Unplanned part of entry sheet (obsolete since Rel. 3.1G)
SRVESI              Data conversion entry sheet interface
SRVESKN             Set account assignment in service line
SRVESLL             Service line checks
SRVESSR             Set entry sheet header data (This might be helpful)
SRVEUSCR            User screen on entry sheet tabstrip
SRVKNTTP            Setting the account assgnmt category when reading in, if "U"
SRVLIMIT            Limit check
SRVMAIL1            Processing of mail before generation of sheet
SRVMSTLV            Conversion of data during importing of standard service cat.
SRVPOWEB            Purchase order for service entry in Web
SRVQUOT             Service export/import for inquiry/quotations
SRVREL              Changes to comm. structure for release of entry sheet
SRVSEL              Service selection from non-SAP systems
SRV_FRM             SRV: Formula calculation (obsolete since 4.0A!)
INTERFAC            Interface for data transfer

Double posting - Vendor Reference field

Hello,
As you know SAP standard is checking the following fields to identify if an invoice is duplicated:
Company code
Vendor number
Currency
Reference number
Amount in document currency
Document date
I want to change the warning message that SAP shows when using the same Reference when posting (FB60) for an error message.
Which is the best way:
-Function module to check Reference field
-Add a substitution for document type (vendor invoice)
-Or another suggestion....
Thanks for your help
REgards

Hi. Why do you need set? If you're going to check for all vendors, then just put if account type=K, then user exit, where you check if current reference field exist in bseg (or you can improve logic, eg check reference only for current vendor etc)

Reference field value in the F110 Payment document

Dears
We are running the automatic payment run for the vendor invoices posted.
In each vendor invoice, we have filled the reference field, text field, etc. However, while running the payment in F110, the system does not reproduce this reference field value in the payment document. Hence we are not able to match the items for comparison.
Have we left out any setting in FBZP or somewhere ?

Hello,
Apart from above suggestions, you can check linked invoices to payment document through below option.
Open payment document in FB03, go to Menu->Environment->Payment usage
This will list all invoices cleared through that payment document.
If you are looking for tables, Pass payment document number , company code, year, account type and account to AGKO table and get the clearing date. Pass these details to BSAK and get list of cleared documents.
AUGDT = Clearing date from AGKO
AUGBL= Clearing document from AGKO
and other details passed earlier.
Hope this helps.
Thanks,
V V

Check double invoice with GL account and Reference field

Dear SAP GURU's,
I am very new to SDN. I have one query.
I know we have the option of control double invoice against Vendor/Customer by using reference field. But here my client is asking that control has to be from GL account and reference field, becoz some times he will receive the shipping bills 3 or 4 times agianst one billing document ( i am booking Transporter Vendor invoice by using FB60) with same bill number but expense GL's will be different most of the times. Some times knowingly or unknowingly same GL Expenditure account will be repeated with the same shipping bill number. This was happend most of the times.
So can i know how can i get the GL account and Reference field checking and error message for the same.
Thanks & Regards,
Shobha.

Dear Shobha,
I feel that having a check on GL is not a good idea. If your client insists you can go for an exit or BTE.
We used BTE to have the same functionality of Logistics for FI documents also in our office.
Duplicate Invoice check process documentation is given below for your ready reference --
with Regards
Check Flag for Double Invoices or Credit Memos
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
Use
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
Example
The following document has already been entered and posted:
Reference document number: 333
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Munich
You have made the following settings in Customizing:
The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.
Now you enter the following document:
Reference document number: 334
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Berlin
Result
Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.
All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.
If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.
Checking FI documents
Depending on the entry in the field "Reference", one of the following checks is carried out:
1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Reference number
2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Amount in document currency

Assignement field for F110

Hi expert ,
I am running F110 for vendor payment. System is generating payment document and then creating a check. Hence my payment document is not having check information. How I can bring check number in assignemnet column of bank out going account.
Thanks

Hi ,
There are 2 points to it :
For the documents which are already created and for the documents that would be created in the future .
For the documents that are created you can use the Transaction FCHU or else you can use the transaction FB02 to individually edit each document to update the assignment field .
Seconldy for future cases , you will have to take care of the field ZOUNR , in FS00 put the sort key as 000 and in the IMG settings make the settings for assignment field as Zounr and Check number for reference .
Hope this helps .
Regards ,
Dewang T.

BADI/user exit for ME21N - Warning message for "our reference" field

Dear all,
I have a problem.
In ME21N, I need to show a warning message (message w... ) when user enter an already-used-before input in "Our reference' field (EKKO-UNSEZ).
I've tried in two methods.
1. Using fm EXIT_SAPMM06E_004. But it can only works for Error message. My warning message never shows up.
2. Tried to implement classic BADI ME_PROCESS_PO_CUST, using the PROCESS_HEADER method. Got the break-point spot on, but still didn't show the warning message.
Why is my warning message always got override?
Please advise.
Thanks in advance
Ahmad

Hi Ahmad,
Check the below links:
Unable to put Warning messages in ME21N and ME22N in Exit / BAdI in ECC 6.0
Warning message in me22n check user-exit can't process?
Custome warning message in T. code me51n me52n & me21n , me22n
Regards,
Nisha Vengal.

Payment Reference Field KIDNO Not apprearing at the time of Vendor Payment

Hi,
When we are making the Vendor Payment thru F-53, we are not able to see the Payment Reference Field KIDNO there. But when the payment document is posted and we see the line items then this field KIDNO comes there as non-modifiable field. We want to fill some information there in that field for some report purposes. Can you please help me, how can I see this field as changable field at the time of making vendor paymnts thru F-53.
Regards.

Hi Senthilkumar,
Change the field status for the 'payment reference field' to optional or required, based on your requirements. You can do this in T.Code - FBKP.
Do this:
a) Check the field status group maintained in the master data of the Reconciliation account of the vendor.
b) In t.code - FBKP, click on 'Field Status Groups' and enter the variant created for your company code
c) Now from the resultant entries, double click on the field status group which has been maintained in the master data of the Reconciliation account of the vendor.
d) Double click on 'Payment transactions', you would see 'Payment Reference' there which would be having its status as 'Suppressed'. Just change it to Optional or Required!!
Regards,
Angad

The payment reference field

Hi,
The user complains that the item 1 of 4 items in one document type AB, although it had the Credit memo and the Payment Ref. fields filled with the invoice number 9054525892 it was not cleared by the customer payment. They usually work with an automatic process to clear the documents.
The customer pays an amount (he already knows the net amount) for the bank and by the return file, according to the original invoice it makes the clearing if all the documents have the same due date and Payment reference correctly filled.
I would like to know why the item 1 of the document type AB was not considered even with the paymennt reference field filled.
Does SAP recognize the payment reference just if it is a document type debit 40 / credit 11 or is it smart enough to find an ITEM inside a document to clear just it?
I believe the user created a wrong document to give a discount.... but I would like to know how SAP works with the payment reference field.
Thanks.

Hi,
Combining FI Documents Using a Payment Reference Number KIDNO.
In some countries you may be required to combine receivables, linked liabilities or cancellations in the same payment program.
This combination is carried out by filling field KIDNO in the billing header with the following values:
F2 billing documents (customer invoices) with the billing number
S1 cancellations using the reference to the corresponding F2 billing document to be canceled via the VBRK-KIDNO from the F2 billing document.
If a reference for the credit memo request exists for a billing document, then the VBRK-KIDNO value of the reference billing document is copied.
If there is no reference, then the KIDNO is given the current billing document number.
When the customer pays the invoice, it quotes the payment reference number, which enables the vendor to match the payment to the invoice more quickly.
The payment reference number consists of a sequential number and a check digit. Each country has its own rules as to how the check digit is calculated.
Regards
R.K

Invoice reference field on Customer line item

Hi All,
When a billing document is released to accounting, on the customer line item display (FBL5N), the invoice reference field has the FI document number in it.
But if we actually look at the Customer line item on the FI document (FB03), the invoice reference field is blank.
Not sure what is happening over here.
Any inputs on this..
Thanks,
Venkat

OK, i would suggest check OSS on this field, because if this happens for the same document number, than it is a program error (I guess), if it was working fine earlier, and not working fine now, than could be chnage in customizing (if the fill of this field is customizable at all), or a change in the functionality (either standard, or user-exit)

Reference field (BKPF-XBLNR) not auto populate during simulation

Hi all,
During GL posting using t-code FB50 or FB01, I already entered value in Reference field.
After all fields keyed-in, I choose Document - Simulate to check the entries.
In this simulation screen, value which I entered in Reference field previously is gone.
Anyone knows what happened? As far as i know, the value should just carry from the initial screen I entered.
Thank you.

Hi Dev,
Apart from SAP note, I am thinking of using BKPF-BKTXT for storing UTR number & later on use for clearing BRS. Am not getting Int. algorithm for this field. Am doing Manual Reco by FF67.
Am planning to use manual Int Alg. 901. I need steps to use the same. Any idea please ?
PS: SAP note suggests us to add new field specifically for this in mother table BSEG & BSIS, which I want to avoid.
Regards
Message was edited by: raju M

Reference field in payment proposal list

Hi Gurus,
Can we have reference field in payment proposal list?
Please tell me how as it is not available in change layout fields.
Thanks

did you try to check your config ?

Reference field is missing on partial payment.

Hi
When creating a partial payment the value in the reference field is automatically transffered to the screen - and cant be changed. But when I look at the customer line item display the reference field is empty so I cant see to which payment it belongs.
I have searched the net but to no avail - hope you can help.
Jens Bald
Denmark

Probably there might be a substitution which is replacing the value in background. Just check to see substitutions.
Thanks

Substituting Reference field in BKPF with Trip Number

Hi,
We have a requirement from our client, where in we are required to suffix the reference number field in BKPF with a letter "A", when the posting document contains the text "Advance" in Vendor Line Item.
To give a brief idea we are creating Advance from PRRW transaction from travel management and the same gets posted in FI with a document number.
All Advance posting have "Advance" in the Text field of Vendor line item. So, the requirement is when "Advance" text is present in Line Item the BKPF Reference field should be suffixed with letter "A".
To fulfill this requirement we had already created User Exit and used the same in substitution in FI however the same is not triggered when documents gets posted from PRRW transaction. So, please let me know, if there is any way to achieve this requirement.
Regards,
Devdatth.

Hi
The transactions from PRRW may not be substituted through FI Substitution. Check if the BTE 702910 can be used in your case as described in SAP OSS Note 588295.
Regards
Sanil Bhandari

Check no in reference field in F110

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