Check Refunds Authorization

Hi All,
We have a requirement at our client place-
We would like to issue checks to the business partners through automatic payment program FPY1.
Clerk should be able to issue the check if the amount is les than $ 500
If the amount is greater than $ 500 and less than $ 1000 supervisor approval is needed.
If the amount is greater than $ 1000 and less than $ 2000 Manager approval is needed.
Please let me know how we can customize this..
thanks.

Hi,
I think you need to design a workflow to meet your requirements.
However,  there are certain prerequisites which you need to follow for the same-
(a) You need to first map the org. structure in SAP (PPOMA)
(b) You need to assign a tolerance level against each clerk. You can use the standard tolerance level functionality for the purpose or desing a cusotmised one.
Now when you are marking an item for refund either thru FPE2\FPE2M, and press save, event 1120 is  triggerred.
In thie event you can check whether the refund amount is more than the tolerance amount of the user or not. If not, then it exits.
However, if yes, it places a payment lock \clearing lock against the item and triggerres a workflow which initmates it's next level supervisior to action on the same.
If a clearing lock\payment lock is placed against the item , it will not be picked in the FPY1 run.The clearing lock will only get removed once it is approved by the supervisior, if it is under his\her tolerance limit, other wise it will be referred to the manager.
You can also built in custom rules in the workflow, so as to ensure that a particular item does not get stuck in one person's queue for a X no. of days.
Hope it helps...
Thanks,
Amlan

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