Check while creating PR with account assignment K

Hi Gurus,
Can I put a check while creating PRs for account assignment category K, that only statistical order number range is allowed.
In other words, user should not be allowed to put any internal order other than statistical order in PR, while creating it with account assignment category K..
Thanks in Advance,
Vikash

Hi,
You can check on business transaction RMBA - it's the purchase requisition. Set it to prerequisites and for the validation select the order type (it's better than a number range - I believe you use different order types for real/statistical I/O) from AUFK (you will see this structure as available, when creating a validation). If you do use the same order type, then check on I/O itself COBL-AUFNR.
Regards,
Eli

Similar Messages

Error while creating PR with account assignment K

Hello All,
We have a issue for one user , he is trying to created PR in ME51N in production system but cannot and he gets the error message " Field selection PT8B not defined'. Infact the the field selection PT8B itself is not there in the configuration. But in quality system the user is able to create PR without any issue.
Also his colleague can able to create the PR in production in ME51N without any issues. Even i am able to create the PR in ME51N in quality system without any problem , i came across the exact issue in the below thread , since the issue is only for that specific user , i am not able to find the cause.
EROR while saving PR
Pls provide your inputs/suggestions
Thanks
Benny

Hi Benny,
There's possibility to assign different screen layouts to different users 8and of course the screen layout for the same users in different systems can be different). It is included in "functional auth. for byers" and can be found in IMG under Purchasing -> Auth. mgmt. Each code here has among other fields a field called "field selection", which presumably contains PT8B for one of the func. auth. codes. This func. auth. code is in turn linked to the user master record by means of the parameter EFB ("own data" or trs SU3 or trs SU01).
Therefore it is very much possible that the different users are allocated to the different func. auth. codes and the same user in the quality system is allocated to the different func. auth. code than in prod.
BR
Raf

Is it possibe to create PO with account assignment catagory "U" and B

Hi all,
Is it possibe to create PO with account assignment catagory "U" and B combination with material or without material code?
if yes then what are the setting requried ?
Secondly can we do GR for this combination? if yes what are the setting requried ? at the time of GR can we assign WBS element?
Regards,
Anil

Anil,
Typically Item category B can only be used without material code.
Item category B means you are using Limit PO's ( typical usage of Limit PO : If you wish to make provision in the PO for services that are not precisely definable during the planning phase of a procurement project, set a money limit instead of entering a service description. This limit, which represents a budget for unplanned services, must not be exceeded. The service can be specified later - perhaps at the time of actual performance)
For standard Limit PO's GR is not done. You enter Serrvice under Service entry sheet.
What item category/ Account assignment is used depends on how you have done the config in SPRO>MM> Purchaisng--> Account assignment.
I am sure this gives you good idea of what the possiblities are.
Thanks,
Ram

Procurment of Raw Materials against MTO with account assignment category "E

Dear Champions,
Looking for your guindance in the following matter:-
While creating PO with account assignment category E for MTO senario , its asking for consumption account.
Is it possible that during PO creation it should not ask for GL account , and while doingGR ....the goods should be inventories both on quantity and value basis updates and acts as a special stock against sales Order.
What setting are necessary ? Please advise
Thanks In Advance
Ashwin

Hi,
In a purchase order item you mension account assignment category means that it is for consumption.The stock and value are directly posted to the account assignment you mentionedat the time GR.
And when you are assigning a account assignment catagory you need to mension which account(GL account) of the account assignment.We canot avoid assigning a GL account and maintain the material in stock and value using account assignment category.
Regards,
Rambhupal reddy

Po with account assignment cost centre

dear friends,
When creating PO with account assignment cost centre, system should default GL account (i.e G/L will be picked automatically instead of entering manually.
How this can be customized?
regards, thanks

The following configs are required.
1. SPRO -> MM -> Purchase -> Material Master -> Entry aids -> here you maintain all relevant material groups, corresponding valuation class and Purchasing valuation key
2. Then in OKB9, you will maintain company code, cost element, and cost center
3. THen in OBYC, Valuation group code, valuation class and GL account.
With the above settings, the system will automatically detemine the GL account.
Thanks and warm regards,
Jagadeesh

PR with account assignment

Dear all,
When we create PR with account assignment (without material master and service no) system gives importance to material group to get GL code.
If wrong material group is used then also PR is saving without GL code in account assignment tab.
How we can stop this?
Manoj

Hi Manoj
Unfortunately allowing the use of free text is always going have the downside of making the user responsible for selecting the correct material group.
The way I have got round this problem before was to create Generic materials and Generic services. The generic materials should be expensed directly to a cost object and not be stock items.
An example of a generic material would be;
Material Type     =      GENC copy of NLAG
Number range     =      9000000000
Material Description      =      Centrifugal Pump
Material Group      =      XXXXXX
Valuation Class     =     XXXX
This allows the user to select the material master record based on the commodity they want to procure i.e. u201CCentrifugal Pumpu201D and add the addition text at the time of creating the requisition or purchase order i.e. u201CEnd Suction Pump 3M 2900 rpmu201D.
Since the material master has already been created the material group defaults into the purchasing document and the correct GL Account is assigned based on the valuation class.
Hope this helps.
Zimboy

Error while creating a PO with Account assignment

HI MM Gurus
In our case, we need to create the STO for account assignment cat `Unknown`.
In SPRO I maintained combination of account assign cat and item cat.
Now, while creating a PO with Account assign U we get Error message - ME069 :Unknown account assignment not defined for use here.
Please advise how to resolve this issue.

Hi
When you are posting actuals, you need to give true account assignment object. With U (unknown), system cannot identify which account to be posted. Change account assignment in PO to another.
In standard SAP Unknown account assignment is not allowed in PO's. Only exception is Blanket PO.
Unknown is allowed only in PR and Blanket PO.
The reason is logically you are releasing the PO to the external vendor or Plant in this case you must know the account assignment.
Regards,
Ninad Kshirsagar

Error while creating purchase order with account assignment category "A"

Dear All,
At the time of creating purchase order with account assignment category A - Asset its throwing error as " GL Account 123400 can not be used"
how to resolve this issue"
Edited by: Matt on Sep 16, 2010 10:09 AM - removed bold tags

HI,
Assign all assets GL to Asset Class
spro --> financial accounting new -->assets accounting --> assets accounting (lean Implementation) --> organization structures --> Assign GL
Hope Help U !
Regards,
Pardeep Malik

Need to create stock item reservation with account assignment

Hi Gurus,
we are working on EBP 4.0 , extended classic scenario . We have a scenario where we want to create a shopping cart for stock item reservation with account assignment as work order.
but when we try to do it , we are getting following error message
"Unable to create stock reservation for this account assignment."
Any ideas how this can be resolved?
Regards,
Mangesh

Hi Mangesh,
In reference to the info. you have provided, the issue seems to be with the account assignment category than anything else.What do you mean by Account assignment as work order? Need some clarity in this statement, to help you in this regard.
You can create a cost center (account assignment) P.O and can mention the storage location. The stock will be updated in the storage location where as the FI document will be posted against the cost center.
Rgds,
Teja

Funded Program in ME21N with Account Assignment Category equal BLANK

Hi
I am doing one ME21N (create purchase order) with Account Assignment Category equal BLANK " ". In u201Caccount assignmentu201D the system only allow to fill the fields u201Cfunds centeru201D, and the u201Ccommitment itemu201D but as the purchase is to INVESTMENT I need to fill the field FUNDED PROGRAM too. I haven´t internal order (CO) and project (wbs element) to do one derivation in this point of process (these objects will be create during the business process). I have already tried to use the fields of FMDERIVE´s trace but unfortunately any combination help me to define the Funded Program.
thanks,
Claudio

Hi Claudio,
I want also to share with you some information about Funded Programs.
Funded programs are used mainly as FM account assignment elements, in the same way as funds, funds centers, commitment items, and functional areas are. Budget can be entered for them and monitored in them.
You can enter the funded program directly in budgeting, but when you are using the funded program in integrated postings, it is not possible to enter the funded program directly. This is the system design.
The funded program uses much of the functionality of the Business Data Toolset (BDT). If you want to customize the funded program master data, you should be familiar with the BDT.
The use of funded program as part of FM account assignment for budgeting, can cause performance issues (posting and reports).
SAP recommends that:
a. Funded Program must be derived using rules specified in the FM derivation tool (FMDERIVE);
b. While you can use any operative element as the source for deriving funded programs, we strongly recommend that you use only WBS elements, orders, or networks.
For additional information, check SAP help in the following link:
http://help.sap.com/saphelp_erp60/helpdata/en/74/35160eea86034aa4166151005e1a93/frameset.htm
For BDT information, check the following help: http://help.sap.
com/saphelp_erp60/helpdata/en/78/7c543ac368906ce10000000a11402f/frameset.htm
Best Regards,
Vanessa.

PO with account assignment category F

Hi Gurus,
For PO with account assignment category F, the system is creating aaccounting documents during GRN for some POs & for some pOs it is not . What could be the reason.
Regards,
Kumar

Hi SAPMM6,
Check details of account category refernce 'F' whether tick is there for GR Valuated.
Also when you are creating PO with multi-account assignment then also GR is non-valuated as per SAP standerds.
Also check the both POs for material code and there valuation classes.
Hope your problem gets resoled.
Regards,
Gitesh

PO with account assignment category K and use two cost center

Dear Experts
When I create a PO with account assignment category K and use two cost center in the account assigment tab of PO with the same GL or with different GL in the both line item, The FI document does not get posted.
Any input on this please.
Regards
Paul

Hi,
Check in the PO document - Item level - Delivery tab
There are two indicators
1. Good receipt
2. GR non-valuated.
If you are giving only one cost centre, only GR check box active and GR non-valuated check box is in-active. That's why System creating FI document during GR.
If you are giving two cost centres, Both GR check box and GR non-valuated check box are active. That's why System is not creating any FI documents during GR.
Regards
Ravi

Budgeting thru Internal Order with Account assignment category 'A'

Dear All
I want Budgeting thru Internal Order with Account assignment category 'A'
i.e
Created Assets with Tcode As01
Created Internal Order and assigned budget amount to IO with Tcode KO01 and KO22
Created Purhcase Requisition with Account assignment catg as 'A' i.e asstes. Also given Internal Order No and Asset code in PR.
Releases PR with ME54N
Created Purchase Order with Account assignemnt catg as 'A' i.e asstes. In Purchase Order it displays Internal Order No. and Asset code which i have given in PR in Account assignemnt tab on Item level
Released Purchase Order.
Now i am checking budget detail in Tcode : S_ALR_87013019 -> List: Budget/Actual/Commitments , Here it gives message , "No line item were selected " in Commitment line items.
Actually my requirement is , i want budgeting thru internal order and want to use Account assignment category as 'A' (Assets) in PR and PO.
Why it's not showing detail in report S_ALR_87013019 .
What is solution for my requirement. Is it possible with some configuration or by other options.
Thanx & Regards
Swati Shah

Hi Swati,
You can do this in Asset Accounting. By standard MIGO Posting Date is taken as capitalization date for asset. You can configure to make it 'Document Date'.
So, whenever user is posting thru MIGO, he will have better control on deciding capitalization date by inputting appropriate date in Document Date Field in MIGO.
Check this thread..
Re: Depreciation start date for asset thru MIGO
Regards,
Sayujya

PR with account assignment K

Hi Gurus,
While creating PR with assignment K, the GL gets assigned automatically for a particular material group but for some other material group it is not getting assigned. This PR is being created without material, only text is added in the PR.
Regards,
Kumar

As mentioned by Rajendra, you can assign a valuation class to a material group. This is done in the following path.
IMG> Materials Management > Purchasing > Material Master > Entry Aids for Items Without a Material Master
The consumption account is determined from the valuation class. Hence in some cases, where valuation class the corresponding expense account is maintained, you get the expense account; and in others you dont.
Regards,
Aroop

G/L account defaulting in purchase order with account assignment category.

Hello Gurus,
when creating a purchase order item with account assignment category - E, system is defaulting G/L account in account assignment tab for that item.
We have material group defined for this material in material master.
Please help me in finding why this is happening and from where this G/L account value is considered.
regards,
Steve.

Hi,
Ckeck in KA01 and that particular GL Acct. might be assigned to cost element.
For eg if the G/L account is 400000 in that account on top in menu you will find edit cost element .so check in wether it is maintained.
once check and reply.
Check in OKB9 whether g/l account and cost centre is maintained for your company code.
Edited by: V K on Mar 31, 2008 6:34 AM

Check while creating PR with account assignment K

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